The City Council met in regular session on December 18, 2006 at 7:30 P.M. in the Council Chambers of City Hall.
Mayor Vanderwall presided:
Councilmembers present:
Bruce Walker
Brian Lorentz
Georgia DeHaas
Delbert Houger
James Zehner
Wes Lester
City employees present were Public Works Director Gortsema, Chief Sedam, Attorney Albers and Clerk Kennedy.
The meeting was called to order and the minutes of the November 20th regular meeting were approved as presented by Councilwoman DeHaas, second by Councilman Lester. Motion carried by a unanimous vote of the Council present.
PUBLIC HEARING ON FEE INCREASES: Mayor Vanderwall opened the public hearing on the Wastewater and Street fee increases and the new fee at Snowhaven as described below:
Wastewater: Sludge - current $.08/gal.; recommend $.10/gal. Septic - current $.05/gal.; recommend $.07/gal.
Street: Street cut - current $1.50/SF; recommend $2.50/SF
Snowhaven: Combination Tube and Ski pass – $18.00 with a $2.00 upgrade for a night pass
There being no public present for comments, the hearing was declared closed.
COMMITTEE REPORTS: Chief of Police Sedam summarized the monthly report, reporting that the department responded to 144 calls for service. There were 92 cases written, 28 misdemeanor arrests, 3 felony arrests, 59 citations, 23 written warnings issued, 3 dogs and 0 cats impounded. The Police and Animal Control Report for November 2006 was accepted on motion by Councilman Lester, second by Councilman Zehner. Motion carried by a unanimous vote of the Council present.
The Water Leak report for November 2006 was presented and it was reported that the department repaired 0 leaks (107 year to date) and installed no new services.
The Snowhaven Minutes of December 6, 2006 were accepted on motion by Councilman Zehner, second by Councilman Lester. Motion carried by a unanimous vote of the Council present.
On motion by Councilman Houger, second by Councilwoman DeHaas to accept the Library Board Minutes from November 16, 2006 and to appoint Carol Kinzer to a 5-year term on the board. Motion carried by a unanimous vote of the Council present.
WATER PROJECT: Public Works Director Gortsema explained that Bodiford submitted Pay Request #14 from which approximately $50,000.00 was withheld for incomplete paving, reducing the pay request to $226,946.79. Bodiford has not responded to letters, emails or phone calls about the unresolved paving issues; therefore, Gortsema asked for the Council’s blessing to have the City crew start paving those areas that need repaired. All time and materials will be recorded so Bodiford can be billed for the cost. Gil Walker has not approved the pay request due to the paving issues.
On motion by Councilman Walker, second by Councilman Lester to proceed with patching of the unfinished streets by the City crew starting tomorrow and to have Attorney Albers contact Gil Walker to see if there is something else that can be done with the lack of response from Bodiford. Motion carried by a unanimous vote of the Council present.
CONSENT AGENDA: Mayor Vanderwall explained that items on the Consent Agenda are considered routine in nature and would be enacted with one motion, unless a Councilmember wishes to have an item removed for further discussion. On motion by Councilman Lester, second by Councilman Walker to remove the bills from the consent agenda. Motion carried by a unanimous vote of the Council present. Mayor Vanderwall stated that the bills would be considered following the close of the consent agenda.
There being no further requests for removal, Councilman Walker moved, seconded by Councilman Zehner to read the Consent Agenda by title only. Motion carried by a unanimous vote of the Council present.
1. Approve the applications submitted by the following business for pawn, secondhand & junk store licenses.
Ralph Martin d/b/a Martin’s Antiques
Milton Perry d/b/a B & B Bargain Store
2. Approve the Annual Street Finance Report and authorize publication
3. Change the January 1st meeting date to January 2, 2007, due to New Years Day
4. Adoption of Resolution #193: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRANGEVILLE, ENDORSING THE EFFORTS OF THE NORTHWEST PASSAGE SCENIC BYWAY ADVISORY TEAM AND SUPPORTING THE IMPLEMENTATION OF THE 2006 CORRIDOR MANAGEMENT PLAN AND WAYFINDING SYSTEM PLAN.
5. Adoption of Resolution #194: A RESOLUTION OF THE CITY OF GRANGEVILLE ESTABLISHING CERTAIN SNOWHAVEN FEES.
6. Adoption of Resolution #195: A RESOLUTION OF THE CITY OF GRANGEVILLE PROVIDING FOR AN INCREASE IN CERTAIN WASTEWATER TREATMENT PLANT FEES PURSUANT TO GRANGEVILLE CITY CODE SECTION 8-5-3-2.
7. Send letter to ITD regarding Grangeville bypass
On motion by Councilman Walker, second by Councilman Lorentz to adopt the Consent Agenda as read by title only. ROLL CALL VOTE: YES: DeHaas, Houger, Walker, Lorentz, Lester, Zehner. NO: none. Motion passed.
BILLS: On motion by Councilman Lester, second by Councilman Houger to remove Bodiford’s Pay Request #14 from the bills. The remaining bills were approved and ordered paid out of their respective funds. Motion carried by a unanimous vote of the Council present.
Payroll Fund $ 46,478.38
General Fund $ 63,163.54
Street Fund $ 30,664.05
Library Fund $ 3,992.04
Library Memorial Fund $ 854.78
Insurance Fund $ 15,728.50
Recreation Fund $ 3,221.70
Snowhaven Fund $ 5,434.41
Medical Insurance Fund $ 12,991.24
Water Fund $270,457.27
Sewer Fund $ 33,389.08
Sanitation Fund $ 35,801.73
BODIFORD PAY REQUEST: Councilman Lester made a motion, second by Councilman Lorentz to approve Bodiford’s Pay Request #14 only upon Gil Walker’s recommendation and Bodiford returning the City’s calls. Motion carried by a unanimous vote of the Council present.
VACATION OF ARAM STREET: Public Works Director Gortsema stated that a water main is located in Aram Street; therefore he recommended not vacating the street. On motion by Councilman Lester, second by Councilman Zehner to deny the request to vacate a portion of Aram Street with the reasons being the location of a city water main in the street right of way and the use of the street for possible city expansion and to direct Attorney Albers to create findings of fact for adoption at the next meeting. Motion carried by a unanimous vote of the Council present.
FOOTHILLS INC. RENEWAL: Attorney Albers researched municipal leases and reported that there is no limitation on the length of time that a City can authorize a lease. Attorney Albers stated he needed to create a resolution to authorize the lease. On motion by Councilman Lester, second by Councilman Zehner to extend the Foothills Inc water lease signing until the January 2nd meeting and to have Attorney Albers create a resolution to authorize the renewal of the lease. Motion carried by a unanimous vote of the Council present.
INDUSTRIAL ZONE SETBACK: Councilman Lester looked at the zoning map and felt that maybe the setbacks were established as fire and traffic safety. He doesn’t feel the setback should be any different than the zone it abuts. Councilman Walker stated in the industrial zone there should be setbacks for fire.
Councilman Lester made a motion, second by Councilman Houger to change the industrial zone setbacks to read any yard abutting a residential zone shall be a five foot setback and to delete the section about storage of materials. Motion carried by a unanimous vote of the Council present. Attorney Albers will draft the ordinance and it will be sent to planning and zoning for a public hearing.
SIDEWALK WAIVER REQUEST: On motion by Councilman Lorentz, second by Councilwoman DeHaas to grant Lucas Draper, 223 East North 5th Street, an indefinite sidewalk waiver. Motion carried by a unanimous vote of the Council present.
RESOLUTION NO. 196
(Resolution No. 196 in its entirety on file in the City’s Resolution File)
The following resolution was introduced by Councilmen Zehner who moved for its adoption. Second by Councilman Lorentz.
A RESOLUTION OF THE MAYOR AND COUNCIL OF THE CITY OF GRANGEVILLE, IDAHO, ADOPTING A RECORD RETENTION SCHEDULE.
ROLL CALL VOTE: YES: DeHaas, Houger, Walker, Lorentz, Lester, Zehner. NO: none. The motion passed. Mayor Vanderwall then declared Resolution No. 196 duly approved and adopted.
RESOLUTION NO. 192
(Resolution No. 192 in its entirety on file in the City’s Resolution File)
The following resolution was introduced by Councilmen Lester who moved for its adoption. Second by Councilwoman DeHaas.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRANGEVILLE, AUTHORIZING MAYOR VANDERWALL TO SIGN ALL APPLICATIONS, GRANT AGREEMENTS, AND OTHER DOCUMENTS RELATING TO WASTEWATER PLANNING GRANTS.
ROLL CALL VOTE: YES: DeHaas, Houger, Walker, Lorentz, Lester, Zehner. NO: none. The motion passed. Mayor Vanderwall then declared Resolution No. 192 duly approved and adopted.
ORDINANCE NO. 809
(Ordinance No. 809 in its entirety on file in the City’s Ordinance File)
AN ORDINANCE OF THE CITY OF GRANGEVILLE PROVIDING FOR THE AMENDMENT OF GRANGEVILLE CITY ORDINANCE NO. 167 RELATING TO THE ABANDONMENT AND VACATION OF A PORTION OF 10TH STREET LYING BETWEEN BLOCKS B AND C OF THE SOUTH ADDITION TO THE CITY OF GRANGEVILLE, IDAHO COUNTY, IDAHO; REDUCING THE AMOUNT OF 10TH STREET THAT IS VACATED FROM THAT WHICH WAS VACATED IN ORDINANCE NO. 167, BASED UPON CHANGED CIRCUMSTANCES, THUS VACATING ONLY A PORTION OF SAID STREET; PROVIDING FOR THE REPEAL OF ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH; AND, PROVIDING FOR THE ORDINANCE BECOMING EFFECTIVE UPON ITS PASSAGE, APPROVAL, AND PUBLICATION.
On motion by Councilman Lorentz, second by Councilman Lester that the first reading be approved, that the rules be suspended, the second and third readings be waived and the ordinance be approved and adopted. ROLL CALL VOTE: YES: DeHaas, Houger, Walker, Lorentz, Lester, Zehner. NO: none. The motion passed. Mayor Vanderwall then declared Ordinance No. 809 duly approved and adopted.
ORDINANCE NO. 810
(Ordinance No. 810 in its entirety on file in the City’s Ordinance File)
AN ORDINANCE OF THE CITY OF GRANGEVILLE PROVIDING FOR THE AMENDMENT OF A PORTION OF SECTION 8-5-3 OF THE MUNICIPAL CODE OF THE CITY OF GRANGEVILLE WITH SAID AMENDMENT BEING ONLY OF SECTION 8-5-3(E)(7); PROVIDING FOR THE INCREASE IN PAVEMENT CUTTING FEES, SAID INCREASE BEING ADOPTED AFTER HEARING; PROVIDING FOR THE ORDINANCE BECOMING EFFECTIVE UPON ITS PASSAGE, APPROVAL, AND PUBLICATION; PROVIDING FOR THE RETENTION OF SECTION 8-5-3, EXCEPT IN SECTION 7; PROVIDING FOR AN EFFECTIVE DATE; AND, PROVIDING FOR THE REPEAL OF ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH.
On motion by Councilwoman DeHaas, second by Councilman Lester that the first reading be approved, that the rules be suspended, the second and third readings be waived and the ordinance be approved and adopted. ROLL CALL VOTE: YES: DeHaas, Houger, Walker, Lorentz, Lester, Zehner. NO: none. The motion passed. Mayor Vanderwall then declared Ordinance No. 810 duly approved and adopted.
ITEMS TO NOTE:
The meeting adjourned at 8:35 P.M.
_________________________________
Terry Vanderwall - Mayor
ATTEST:
_________________________
Tonya Kennedy – City Clerk
Monday, December 18, 2006
Monday, December 4, 2006
Monday, November 20, 2006
November 20, 2006 Regular Meeting
The City Council met in regular session on November 20, 2006 at 7:30 P.M. in the Council Chambers of City Hall.
Mayor Vanderwall presided:
Councilmembers present:
Bruce Walker
Brian Lorentz
Georgia DeHaas
Delbert Houger
James Zehner
Wes Lester
City employees present were Public Works Director Gortsema, Chief Sedam, Attorney Albers and Clerk Kennedy.
The meeting was called to order and the minutes of the November 6th regular meeting were approved as presented by Councilman Lester, second by Councilman Lorentz. Motion carried by a unanimous vote of the Council present.
Chief Sedam introduced Andrew Beene to the City Council as the newest member of the Grangeville Police Department. He started today and Chief Sedam hopes to get him in the police academy in January.
VISITORS: Mary Jahn was present to ask the Council for their support for the Northwest Passage Scenic Byway Corridor Management Plan and Wayfinding System Plan through the adoption of a resolution of support. Mayor Vanderwall stated that a resolution would be developed and discussed at the next Council meeting.
WATER PROJECT: Public Works Director Gortsema stated that Bodiford was substantially complete about two weeks ago. On Wednesday a walk-through of the South side of the project took place and some areas were identified that needed work. Bodiford worked on those and left town on Friday. Poe is working on paving all the areas that needed to be repaired. Everything Bodiford dug has been completely patched or has one lift. If the weather cooperates, the patching should be done next week. Then a sweeper will come in after the patching is done. From some numbers compiled by Mike Sturdevant, it is expected that Bodiford will be about $30,000.00 under budget with the total project approximately $20,000.00 to $30,000.00 under budget.
COMMITTEE REPORTS: The Planning and Zoning Minutes from November 14, 2006 were accepted on motion by Councilman Lester, second by Councilman Zehner. Motion carried by a unanimous vote of the Council present. Mayor Vanderwall stated that according to the request by Mr. Brown, there will be a deed restriction in The Vineyards that restricts manufactured homes to be placed in his subdivision.
FOOTHILLS INC. RENEWAL: Attorney Albers added language to the lease to require insurance as long as it is reasonable priced. According to Albers, the City is obligated to continue to renew the lease, due to the wording in the original lease. Albers will check the validity of the lease; to see if the Council was able to approve the original water lease with a 25 year limit.
BILLS: The bills were approved and ordered paid out of their respective funds on motion by Councilman Lester, second by Councilman Zehner. Motion carried by a unanimous vote of the Council present.
Payroll Fund $ 38,695.53
General Fund $ 43,078.50
Street Fund $ 34,397.10
Library Fund $ 3,714.05
Library Memorial Fund $ 670.41
Recreation Fund $ 5,344.76
Snowhaven Fund $ 3,166.30
Medical Insurance Fund $ 11,273.10
Water Fund $251,510.69
Sewer Fund $ 28,764.92
Sanitation Fund $ 38,094.98
INDUSTRIAL ZONE SETBACK: Public Works Director Gortsema suggested letting the property owner use the property if they put up a privacy fence. Councilwoman DeHaas felt the setback should be five feet, same as commercial and that it should be any yards that abut a residential zone. Councilman Lorentz doesn’t think the Council has a clear cut idea on what they want, so he didn’t feel the City should go through the expense. On motion by Councilman Lester, second by Councilwoman DeHaas to table the discussion until next meeting. Motion carried by a unanimous vote of the Council present.
SURPLUS: On motion by Councilman Lester, second by Councilman Houger to declare the five old mixer assemblies at the wastewater plant surplus. Motion carried by a unanimous vote of the Council present.
ITEMS TO NOTE: Mayor Vanderwall and Public Works Director Gortsema visited with Jim and Charlene Madden and Josh Warden before the meeting about the Aram Street vacation and they understand the future use of Aram Street and the need to keep the street as a City right of way.
The meeting adjourned at 8:35 P.M.
_________________________________
Terry Vanderwall - Mayor
ATTEST:
_________________________
Tonya Kennedy – City Clerk
Mayor Vanderwall presided:
Councilmembers present:
Bruce Walker
Brian Lorentz
Georgia DeHaas
Delbert Houger
James Zehner
Wes Lester
City employees present were Public Works Director Gortsema, Chief Sedam, Attorney Albers and Clerk Kennedy.
The meeting was called to order and the minutes of the November 6th regular meeting were approved as presented by Councilman Lester, second by Councilman Lorentz. Motion carried by a unanimous vote of the Council present.
Chief Sedam introduced Andrew Beene to the City Council as the newest member of the Grangeville Police Department. He started today and Chief Sedam hopes to get him in the police academy in January.
VISITORS: Mary Jahn was present to ask the Council for their support for the Northwest Passage Scenic Byway Corridor Management Plan and Wayfinding System Plan through the adoption of a resolution of support. Mayor Vanderwall stated that a resolution would be developed and discussed at the next Council meeting.
WATER PROJECT: Public Works Director Gortsema stated that Bodiford was substantially complete about two weeks ago. On Wednesday a walk-through of the South side of the project took place and some areas were identified that needed work. Bodiford worked on those and left town on Friday. Poe is working on paving all the areas that needed to be repaired. Everything Bodiford dug has been completely patched or has one lift. If the weather cooperates, the patching should be done next week. Then a sweeper will come in after the patching is done. From some numbers compiled by Mike Sturdevant, it is expected that Bodiford will be about $30,000.00 under budget with the total project approximately $20,000.00 to $30,000.00 under budget.
COMMITTEE REPORTS: The Planning and Zoning Minutes from November 14, 2006 were accepted on motion by Councilman Lester, second by Councilman Zehner. Motion carried by a unanimous vote of the Council present. Mayor Vanderwall stated that according to the request by Mr. Brown, there will be a deed restriction in The Vineyards that restricts manufactured homes to be placed in his subdivision.
FOOTHILLS INC. RENEWAL: Attorney Albers added language to the lease to require insurance as long as it is reasonable priced. According to Albers, the City is obligated to continue to renew the lease, due to the wording in the original lease. Albers will check the validity of the lease; to see if the Council was able to approve the original water lease with a 25 year limit.
BILLS: The bills were approved and ordered paid out of their respective funds on motion by Councilman Lester, second by Councilman Zehner. Motion carried by a unanimous vote of the Council present.
Payroll Fund $ 38,695.53
General Fund $ 43,078.50
Street Fund $ 34,397.10
Library Fund $ 3,714.05
Library Memorial Fund $ 670.41
Recreation Fund $ 5,344.76
Snowhaven Fund $ 3,166.30
Medical Insurance Fund $ 11,273.10
Water Fund $251,510.69
Sewer Fund $ 28,764.92
Sanitation Fund $ 38,094.98
INDUSTRIAL ZONE SETBACK: Public Works Director Gortsema suggested letting the property owner use the property if they put up a privacy fence. Councilwoman DeHaas felt the setback should be five feet, same as commercial and that it should be any yards that abut a residential zone. Councilman Lorentz doesn’t think the Council has a clear cut idea on what they want, so he didn’t feel the City should go through the expense. On motion by Councilman Lester, second by Councilwoman DeHaas to table the discussion until next meeting. Motion carried by a unanimous vote of the Council present.
SURPLUS: On motion by Councilman Lester, second by Councilman Houger to declare the five old mixer assemblies at the wastewater plant surplus. Motion carried by a unanimous vote of the Council present.
ITEMS TO NOTE: Mayor Vanderwall and Public Works Director Gortsema visited with Jim and Charlene Madden and Josh Warden before the meeting about the Aram Street vacation and they understand the future use of Aram Street and the need to keep the street as a City right of way.
The meeting adjourned at 8:35 P.M.
_________________________________
Terry Vanderwall - Mayor
ATTEST:
_________________________
Tonya Kennedy – City Clerk
Monday, November 6, 2006
November 6, 2006 Regular Meeting
The City Council met in regular session on November 6, 2006 at 7:30 P.M. in the Council Chambers of City Hall.
Mayor Vanderwall presided:
Councilmembers present:
Bruce Walker
Brian Lorentz
James Zehner
Del Houger
Wes Lester
Councilmember absent: Georgia DeHaas
City employees present were Public Works Director Gortsema, Chief Sedam, Attorney Albers and Clerk Kennedy.
The meeting was called to order and the minutes of the October 23rd regular meeting was approved as presented by Councilman Zehner, second by Councilman Lester. Motion carried by a unanimous vote of the Council present.
PUBLIC HEARING: A public hearing took place on the application submitted by Carolyn Bock to vacate a portion of Aram Street between Madison and Monroe. Public Works Director Gortsema recommended that Aram Street isn’t vacated since there is a 12” water main located in the right of way. It is also a prospective north/south street if development occurs South of the City. Carolyn Bock explained that they would like to have the street vacated from Madison south to Monroe, as they currently have a garage that is partially in the right of way and they would like to replace it. Their lot is 67.5’ x 100’. The old garage leans to the north and has holes in it. Councilman Zehner asked if there was room behind the house for a garage and Carolyn didn’t think so. Councilman Lorentz thought it might be better to go through the variance process instead of vacating the street. Councilman Walker felt it could be added expense if they fixed the garage and then later had to tear it down if the street was developed. The hearing was declared closed.
It was suggested that Gortsema help the property owners find their approximate property lines using a pin on Aram and Madison and then additional discussion will occur at the next meeting.
VISITORS: Floyd Lytle, 221 E So 1st Street, was present to request a waiver for the $100.00 variance application fee. Floyd would like to put a roof over his porch to keep the wind and weather off, but the porch is in the setback so it isn’t possible to add the roof without a variance. He doesn’t have the $100.00 necessary to go through the variance process. Councilman Zehner asked how much the publication costs would be. Clerk Kennedy stated the advertising costs are probably $50.00 or less. Councilman Lester doesn’t like the fee any more than others, but he doesn’t know how it can be waived for some people and not for others, as part of the fee is the publication cost the city incurs. On motion by Councilman Walker, second by Councilman Zehner to waive $50.00 of the fee and charge Floyd $50.00 for his application, based upon a hardship case. Motion carried by a unanimous vote of the Council.
Ted Lindsley, 327 North Meadow, was present to request an indefinite sidewalk waiver on the north side of his property. The sidewalk, on Meadow Street, currently ends approximately 50’ from Nezperce Street. The sidewalk would need to cross the creek that runs under Meadow Street. On motion by Councilman Lorentz, second by Councilman Houger to grant Ted Lindsley an indefinite sidewalk waiver for the remainder of the sidewalk on north meadow to the north of his driveway. Motion carried by a unanimous vote of the Council present.
COMMITTEE REPORTS: Chief of Police Sedam summarized the monthly report, reporting that the department responded to 152 calls for service. There were 92 cases written, 26 misdemeanor arrests, 1 felony arrests, 65 citations, 35 written warnings issued, 8 dogs and 9 cats impounded. The Police and Animal Control Report for October 2006 was accepted on motion by Councilman Lester, second by Councilman Lorentz. Motion carried by a unanimous vote of the Council present.
Chief Sedam stated that his department has run radar on North State and the highest speed is 30mph with most speeds 24mph or 25mph. The Chief will continue to monitor this next week, but doesn’t feel another speed limit sign is necessary.
The Water Leak report for October 2006 was presented and it was reported that the department repaired 8 leaks (107 year to date) and installed no new services.
WATER PROJECT UPDATE: Public Works Director Gortsema stated that the main line pipe and hydrants are all installed. Bodiford is currently completing tie-ins at the intersections and Poe is patching streets.
The Snowhaven Minutes of November 1, 2006 were accepted on motion by Councilman Lester, second by Councilman Lorentz. Motion carried by a unanimous vote of the Council present.
HANDICAP ORDINANCE: Attorney Albers read the first reading of the following ordinance.
ORDINANCE NO. 808
(Ordinance No. 808 in its entirety on file in the City’s Ordinance File)
AN ORDINANCE OF THE CITY OF GRANGEVILLE PROVIDING FOR THE AMENDMENT OF SECTION 10-3-4 OF THE MUNICIPAL CODE OF THE CITY OF GRANGEVILLE RELATING TO PROJECTIONS INTO REQUIRED YARDS; INCLUDING WITHIN THE DEFINITION OF ALLOWED PROJECTIONS REASONABLY NECESSARY HANDICAP RAMPS TO ACCOMMODATE PERSONS WITH DISABILITIES TO BE GRANTED WITH PERMISSION OF THE COUNCIL PROVIDED THEY DO NOT CONSTITUTE SIGHT DISTANCE TRAFFIC VISIBILITY PROBLEMS OF ANY KIND; PROVIDING FOR THE CONTINUANCE OF THE HANDICAP RAMP THEREAFTER AS A PERMANENT ADDITION TO PERMITTED STRUCTURES; PROVIDING FOR THE REPEAL OF ORDINANCES OR PART OF ORDINANCES IN CONFLICT HEREWITH; AND, PROVIDING FOR THE ORDINANCE BECOMING EFFECTIVE UPON ITS PASSAGE, APPROVAL, AND PUBLICATION.
On motion by Councilman Lester, second by Councilman Walker that the first reading be approved as corrected, that the rules be suspended, the second and third readings be waived and the ordinance be approved and adopted. A roll call vote was duly taken with the following results:
Councilman Houger Yes
Councilman Walker Yes
Councilman Lorentz Yes
Councilman Lester Yes
Councilman Zehner Yes
The motion passed. Mayor Vanderwall then declared Ordinance No. 808 duly approved and adopted.
SEWER PROJECT, CONTRACT WITH J-U-B: Public Works Director Gortsema budgeted $100,000.00 for the Mill Street sewer project and would like to contract with J-U-B Engineers. They will get started so the project can be bid in the spring. On motion by Councilman Walker, second by Councilman Lester to enter into a contract with J-U-B Engineers for the Mill Street sewer project. Motion carried by a unanimous vote of the Council present.
RESOLUTION NO. 191
(Resolution No. 191 printed in its entirety on Page 243 in the Resolution Book)
The following resolution was introduced by Councilman Walker who moved for its adoption. Second by Councilman Lorentz.
A RESOLUTION OF THE CITY OF GRANGEVILLE, IDAHO COUNTY, IDAHO FORMALLY ADOPTING AND RATIFYING THE CITY OF GRANGEVILLE ROAD SIGN MANAGEMENT PLAN, WHICH WAS ADOPTED BY MOTION BEFORE THE CITY COUNCIL ON THE 23RD DAY OF OCTOBER, 2006.
A roll call vote was duly taken with the following results:
Councilman Houger Yes
Councilman Lester Yes
Councilman Lorentz Yes
Councilman Lester Yes
Councilman Zehner Yes
The motion passed. Mayor Vanderwall then declared Resolution No. 191 duly approved and adopted.
EXECUTIVE SESSION: On motion by Councilman Lester, second by Councilman Zehner to go into Executive Session according to Section 67-2345 (c) real property. A roll call vote was duly taken with the following results:
Councilman Houger Yes
Councilman Walker Yes
Councilman Lorentz Yes
Councilman Lester Yes
Councilman Zehner Yes
Motion passed.
A motion was made by Councilman Zehner, second by Councilman Lester to go out of Executive Session. A roll call vote was duly taken with the following results:
Councilman Houger Yes
Councilman Walker Yes
Councilman Lorentz Yes
Councilman Lester Yes
Councilman Zehner Yes
Motion passed.
On motion by Councilman Walker, second by Councilman Lorentz in relation to 10th Street property lines, to accept the offer that Kathy Parsells presented and have Attorney Albers bring a formal proposal to the next meeting for Council approval. Motion carried by a unanimous vote of the Council present.
The meeting adjourned at 8:25 P.M.
_________________________________
Terry Vanderwall - Mayor
ATTEST:
________________________
Tonya Kennedy – City Clerk
Mayor Vanderwall presided:
Councilmembers present:
Bruce Walker
Brian Lorentz
James Zehner
Del Houger
Wes Lester
Councilmember absent: Georgia DeHaas
City employees present were Public Works Director Gortsema, Chief Sedam, Attorney Albers and Clerk Kennedy.
The meeting was called to order and the minutes of the October 23rd regular meeting was approved as presented by Councilman Zehner, second by Councilman Lester. Motion carried by a unanimous vote of the Council present.
PUBLIC HEARING: A public hearing took place on the application submitted by Carolyn Bock to vacate a portion of Aram Street between Madison and Monroe. Public Works Director Gortsema recommended that Aram Street isn’t vacated since there is a 12” water main located in the right of way. It is also a prospective north/south street if development occurs South of the City. Carolyn Bock explained that they would like to have the street vacated from Madison south to Monroe, as they currently have a garage that is partially in the right of way and they would like to replace it. Their lot is 67.5’ x 100’. The old garage leans to the north and has holes in it. Councilman Zehner asked if there was room behind the house for a garage and Carolyn didn’t think so. Councilman Lorentz thought it might be better to go through the variance process instead of vacating the street. Councilman Walker felt it could be added expense if they fixed the garage and then later had to tear it down if the street was developed. The hearing was declared closed.
It was suggested that Gortsema help the property owners find their approximate property lines using a pin on Aram and Madison and then additional discussion will occur at the next meeting.
VISITORS: Floyd Lytle, 221 E So 1st Street, was present to request a waiver for the $100.00 variance application fee. Floyd would like to put a roof over his porch to keep the wind and weather off, but the porch is in the setback so it isn’t possible to add the roof without a variance. He doesn’t have the $100.00 necessary to go through the variance process. Councilman Zehner asked how much the publication costs would be. Clerk Kennedy stated the advertising costs are probably $50.00 or less. Councilman Lester doesn’t like the fee any more than others, but he doesn’t know how it can be waived for some people and not for others, as part of the fee is the publication cost the city incurs. On motion by Councilman Walker, second by Councilman Zehner to waive $50.00 of the fee and charge Floyd $50.00 for his application, based upon a hardship case. Motion carried by a unanimous vote of the Council.
Ted Lindsley, 327 North Meadow, was present to request an indefinite sidewalk waiver on the north side of his property. The sidewalk, on Meadow Street, currently ends approximately 50’ from Nezperce Street. The sidewalk would need to cross the creek that runs under Meadow Street. On motion by Councilman Lorentz, second by Councilman Houger to grant Ted Lindsley an indefinite sidewalk waiver for the remainder of the sidewalk on north meadow to the north of his driveway. Motion carried by a unanimous vote of the Council present.
COMMITTEE REPORTS: Chief of Police Sedam summarized the monthly report, reporting that the department responded to 152 calls for service. There were 92 cases written, 26 misdemeanor arrests, 1 felony arrests, 65 citations, 35 written warnings issued, 8 dogs and 9 cats impounded. The Police and Animal Control Report for October 2006 was accepted on motion by Councilman Lester, second by Councilman Lorentz. Motion carried by a unanimous vote of the Council present.
Chief Sedam stated that his department has run radar on North State and the highest speed is 30mph with most speeds 24mph or 25mph. The Chief will continue to monitor this next week, but doesn’t feel another speed limit sign is necessary.
The Water Leak report for October 2006 was presented and it was reported that the department repaired 8 leaks (107 year to date) and installed no new services.
WATER PROJECT UPDATE: Public Works Director Gortsema stated that the main line pipe and hydrants are all installed. Bodiford is currently completing tie-ins at the intersections and Poe is patching streets.
The Snowhaven Minutes of November 1, 2006 were accepted on motion by Councilman Lester, second by Councilman Lorentz. Motion carried by a unanimous vote of the Council present.
HANDICAP ORDINANCE: Attorney Albers read the first reading of the following ordinance.
ORDINANCE NO. 808
(Ordinance No. 808 in its entirety on file in the City’s Ordinance File)
AN ORDINANCE OF THE CITY OF GRANGEVILLE PROVIDING FOR THE AMENDMENT OF SECTION 10-3-4 OF THE MUNICIPAL CODE OF THE CITY OF GRANGEVILLE RELATING TO PROJECTIONS INTO REQUIRED YARDS; INCLUDING WITHIN THE DEFINITION OF ALLOWED PROJECTIONS REASONABLY NECESSARY HANDICAP RAMPS TO ACCOMMODATE PERSONS WITH DISABILITIES TO BE GRANTED WITH PERMISSION OF THE COUNCIL PROVIDED THEY DO NOT CONSTITUTE SIGHT DISTANCE TRAFFIC VISIBILITY PROBLEMS OF ANY KIND; PROVIDING FOR THE CONTINUANCE OF THE HANDICAP RAMP THEREAFTER AS A PERMANENT ADDITION TO PERMITTED STRUCTURES; PROVIDING FOR THE REPEAL OF ORDINANCES OR PART OF ORDINANCES IN CONFLICT HEREWITH; AND, PROVIDING FOR THE ORDINANCE BECOMING EFFECTIVE UPON ITS PASSAGE, APPROVAL, AND PUBLICATION.
On motion by Councilman Lester, second by Councilman Walker that the first reading be approved as corrected, that the rules be suspended, the second and third readings be waived and the ordinance be approved and adopted. A roll call vote was duly taken with the following results:
Councilman Houger Yes
Councilman Walker Yes
Councilman Lorentz Yes
Councilman Lester Yes
Councilman Zehner Yes
The motion passed. Mayor Vanderwall then declared Ordinance No. 808 duly approved and adopted.
SEWER PROJECT, CONTRACT WITH J-U-B: Public Works Director Gortsema budgeted $100,000.00 for the Mill Street sewer project and would like to contract with J-U-B Engineers. They will get started so the project can be bid in the spring. On motion by Councilman Walker, second by Councilman Lester to enter into a contract with J-U-B Engineers for the Mill Street sewer project. Motion carried by a unanimous vote of the Council present.
RESOLUTION NO. 191
(Resolution No. 191 printed in its entirety on Page 243 in the Resolution Book)
The following resolution was introduced by Councilman Walker who moved for its adoption. Second by Councilman Lorentz.
A RESOLUTION OF THE CITY OF GRANGEVILLE, IDAHO COUNTY, IDAHO FORMALLY ADOPTING AND RATIFYING THE CITY OF GRANGEVILLE ROAD SIGN MANAGEMENT PLAN, WHICH WAS ADOPTED BY MOTION BEFORE THE CITY COUNCIL ON THE 23RD DAY OF OCTOBER, 2006.
A roll call vote was duly taken with the following results:
Councilman Houger Yes
Councilman Lester Yes
Councilman Lorentz Yes
Councilman Lester Yes
Councilman Zehner Yes
The motion passed. Mayor Vanderwall then declared Resolution No. 191 duly approved and adopted.
EXECUTIVE SESSION: On motion by Councilman Lester, second by Councilman Zehner to go into Executive Session according to Section 67-2345 (c) real property. A roll call vote was duly taken with the following results:
Councilman Houger Yes
Councilman Walker Yes
Councilman Lorentz Yes
Councilman Lester Yes
Councilman Zehner Yes
Motion passed.
A motion was made by Councilman Zehner, second by Councilman Lester to go out of Executive Session. A roll call vote was duly taken with the following results:
Councilman Houger Yes
Councilman Walker Yes
Councilman Lorentz Yes
Councilman Lester Yes
Councilman Zehner Yes
Motion passed.
On motion by Councilman Walker, second by Councilman Lorentz in relation to 10th Street property lines, to accept the offer that Kathy Parsells presented and have Attorney Albers bring a formal proposal to the next meeting for Council approval. Motion carried by a unanimous vote of the Council present.
The meeting adjourned at 8:25 P.M.
_________________________________
Terry Vanderwall - Mayor
ATTEST:
________________________
Tonya Kennedy – City Clerk
Monday, October 23, 2006
October 23, 2006 Regular Meeting
The City Council met in regular session on October 23, 2006 at 7:30 P.M. in the Council Chambers of City Hall.
President Walker presided:
Councilmembers present:
Brian Lorentz
Georgia DeHaas
Delbert Houger
James Zehner
Wes Lester
Mayor Vanderwall absent
City employees present were Public Works Director Gortsema, Chief Sedam, Attorney Albers and Clerk Kennedy.
The meeting was called to order and the minutes of the October 2nd regular meeting were approved as presented by Councilwoman DeHaas, second by Councilman Lester. Motion carried by a unanimous vote of the Council present.
VISITORS: Ray Anderson of Anderson Aeromotive was present to request a sidewalk waiver at his location at 824 North D Street. The only street frontage they have is along Pine Street as they have a private access road off D Street. Mr. Anderson didn’t feel it was necessary to have sidewalks and didn’t see any value to the City. On motion by Councilman Zehner, second by Councilman Lorentz to grant Ray Anderson of Anderson Aeromotive an indefinite sidewalk waiver on Pine Street. Motion carried by a unanimous vote of the Council present.
Melissa Malone, 1013 North State, is concerned about the safety of approximately 12 kids that get on the bus stop on North State. She would like to have “school bus stop ahead” signs placed prior to the bus stop and the possibility of an additional 25 mph speed limit sign heading North on State Street. Melissa understands that the cost of the school bus stop ahead signs is her responsibility and she is willing to pay for them. On motion by Councilman Lester, second by Councilman Houger to grant Melissa Malone permission to place school bus stop ahead signs (or another appropriate wording) on North State, at her cost, with the City ordering and installing the signs.
Councilman Lorentz suggested some additional patrols by the police department, rather than placing another speed limit sign on North State. Chief Sedam explained that he has done that additional patrols there but they can do more. He will try to get the speed trailer from the County and set it up.
Mark Green submitted a letter to the Council outlining his plan for sewer to the Greenco property east of the Grangeville Salmon Road and south of Highway 13 and requesting confirmation that he could connect to City services. Mark needed this information for the bid he submitted for the new Forest Service Building. Councilwoman DeHaas had the request clarified by asking Mark if technically a letter stating that the City would allow connection to City services would be adequate. On motion by Councilman Lester, second by Councilman Zehner declaring an intention on the part of the council to provide water and sewer services to the Green property line east of the Grangeville salmon road and south of the highway 13, contingent upon annexation, and at the owner’s expense. Motion carried by a unanimous vote of the Council present. Councilman Lester asked Mark to consider possibly extending the area of impact line beyond the City limit line if he ends up annexing.
WATER PROJECT: Public Works Director Gortsema explained that Bodiford started laying main line pipe today and continues to work on the service lines in the high zone area. They have no intention of requesting a winter shut down and they will stay until they get it done. They have a commitment from POE to stay here as long as the plant can operate. If everything isn’t paved, they will put cold mix in this fall and then come back in the spring to replace with hot mix. The system should be finished with an all weather surface before Bodiford leaves.
On motion by Councilman Lester, second by Councilman Zehner to approve Bodiford’s pay request #12 and pay request #13 in the amount of $128,870.64 and $60,466.15 respectively. Motion carried by a unanimous vote of the Council present.
COMMITTEE REPORTS: The Planning and Zoning Minutes from October 3, 2006 were accepted on motion by Councilwoman DeHaas, second by Councilman Lorentz. Motion carried by a unanimous vote of the Council present.
The Council reviewed the application and recommendation for the variance application submitted by Mondo Leon, 516 West South 1st Street. Mondo’s request was to build a canopy over the front door/steps that would encroach into the front yard setback by approximately six feet. On motion by Councilman Lester, second by Councilman Houger to grant Mondo Leon a variance to place a canopy over his front porch and steps that would encroach into the front yard setback approximately six feet. Motion carried by a unanimous vote of the Council present.
The Council reviewed the application and recommendation for the conditional use application submitted by Yolanda Stout, 223 Park Street. Yolanda was present to explain that when they moved in March, they had 5 dogs and didn’t realize that there was a limit for the City since she saw horses and roosters in town. She has a rotweiller 14 years old, a black lab 3 years old, and three Chihuahuas, ages 8 years, 1 year and 6 months. Yolanda talked to the neighbors when she delivered the notice of hearing and one neighbor said she didn’t care but then wrote a letter against keeping the animals. Councilman Walker stated that the planning and zoning minutes reflected both positive and negative comments. Chief Sedam stated that there have been barking dog complaints in the neighborhood, but they have not pinned down the Stouts as being the neighbor with barking dogs. Councilman Lester doesn’t agree with having five dogs in town, but also understands how you get attached to them. On motion by Councilman Lester, second by Councilman Zehner to accept the Planning and Zoning recommendation for the Stouts at 223 Park Street for a conditional use to have five dogs, using the same wording as P & Z minutes. Councilwoman DeHaas did not want the motion to reflect anything about a kennel license. Motion carried, Councilwoman DeHaas and Councilman Lorentz voting no. Councilman Walker asked if the dogs can be tracked through licensing and yes they can.
On motion by Councilman Zehner, second by Councilman Lester to accept the Snowhaven Board Minutes of September 13, 2006. Motion carried by a unanimous vote of the Council present.
On motion by Councilman Lester, second by Councilman Houger to accept the Library Board Minutes of September 28, 2006. Motion carried by a unanimous vote of the Council present.
FOOTHILLS INC. RENEWAL: Attorney Albers explained that the original Foothills Inc. lease was a 25 year agreement between Foothills Inc. and the City that gave a right of renewal. The agreement had unusual language that said if Foothills Inc. couldn’t get insurance then they didn’t have to. Albers recommended to Bruce Schoo to check on insurance and see if it is available and then check with the users to see if they will participate in the cost. When he has gathered his information, then he should contact the water and sewer committee who will make a recommendation for the City Council. On motion by Councilman Lester, second by Councilman Houger to extend the Foothills Inc. contact until December 4th. Motion carried by a unanimous vote of the Council present.
HANDICAP RAMP ORDINANCE: Councilwoman DeHaas would like to see the ordinance read that the only time a ramp would need to be removed would be if the owner wants to take it out. Councilman Houger thinks people may buy the house wanting the ramp. If the ramp is approved and has a building permit, why remove it? Councilman Lorentz felt it was foolish to make someone tear out a ramp if it was built correctly. Attorney Albers will have a new draft o the ordinance at the next meeting.
BILLS: The bills (including Bodiford’s pay request #12) were approved and ordered paid out of their respective funds on motion by Councilman Lester, second by Councilman Zehner. Motion carried by a unanimous vote of the Council present.
Payroll Fund $ 48,147.79
General Fund $ 70,982.01
Street Fund $ 28,810.64
Library Fund $ 4,674.25
Recreation Fund $ 9,998.68
Snowhaven Fund $ 246.06
Medical Insurance Fund $ 15,192.12
Water Fund $390,815.94
Sewer Fund $ 46,232.11
Sanitation Fund $ 39,625.88
UTILITY WRITE OFFS: On motion by Councilman Lester, second by Councilman Lorentz to approve the write-off of non-collectible accounts in the amount of $1,535.35. Motion carried by a unanimous vote of the Council present.
SIDEWALK WAIVER: Clerk Kennedy explained that Ted Lindsley, 327 North Meadow is constructing an additional building with a valuation over $5,000.00, which triggers the sidewalk ordinance. The Council needed to review his sidewalk waiver initially granted November 18, 2002. On motion by Councilman Lorentz, second by Councilman Lester to extend Ted Lindsley’s sidewalk waiver on Nezperce Street. Motion carried by a unanimous vote of the Council present. It was noted that Ted doesn’t have sidewalks to the North of his driveway on Meadow. If he doesn’t want to put sidewalks in, then he would need to submit a waiver request for the remainder of Meadow Street.
DONATION: On motion by Councilman Lester, second by Councilman Zehner to donate a Season Family Pool pass to the Festival of Trees as requested. Motion carried by a unanimous vote of the Council present.
SUBDIVISION PROCESS: Public Works Director Gortsema researched some information on how the City of Lewiston processes subdivision plats and found out that they have three kinds of plats: administrative, preliminary and final, with fees assigned to each. Gortsema felt some changes needed to be made to the City’s subdivision code.
On the question of what to charge for the amended plat of the Kaschmitter Subdivision, Attorney Albers felt it was appropriate, based on the amount of time to review to waive the plat fees but have him pay the actual costs of annexation and publishing of the hearings. On motion by Councilman Lester, second by Councilman Zehner to have Camas Gravel pay for the actual fees incurred on the review of the amended Kaschmitter Subdivision plat for Potlatch Credit Union. Motion carried by a unanimous vote of the Council present. Councilman Lester felt the City needs to have a fee schedule created for future use.
ROAD SIGN MANAGEMENT PLAN: Public Works Director Gortsema put into writing what the City does with signs if they are destroyed, missing or damaged. There is grant money available through LHTAC for signs and sign related hardware and also in a category which isn’t always used. In order to apply for the grant, Cities get points if they have a Sign Management Plan. Councilman Lorentz made a motion, second by Councilman Lester to adopt the Road Sign Management Plan as presented by Gortsema. Motion carried by a unanimous vote of the Council present.
SURPLUS: On motion by Councilman Zehner, second by Councilman Lester to declare various old water meters surplus. Motion carried by a unanimous vote of the Council present.
RESIGNATION: On motion by Councilman Houger, second by Councilwoman DeHaas to accept the letter of resignation submitted by Kevin Duden. Motion carried by a unanimous vote of the Council present.
EXECUTIVE SESSION: On motion by Councilman Zehner, second by Councilman Lester to go into Executive Session according to Section 67-2345 (b) personnel. A roll call vote was duly taken with the following results:
Councilwoman DeHaas Yes
Councilman Houger Yes
Councilman Lorentz Yes
Councilman Lester Yes
Councilman Zehner Yes
Motion passed.
A motion was made by Councilman Lester, second by Councilman Houger to go out of Executive Session. A roll call vote was duly taken with the following results:
Councilwoman DeHaas Yes
Councilman Houger Yes
Councilman Lorentz Yes
Councilman Lester Yes
Councilman Zehner Yes
Motion passed.
ITEMS TO NOTE: The Walco Tonnage Report for September 2006 was submitted to the Council.
The meeting adjourned at 9:25 P.M.
_________________________________
Bruce Walker – President
ATTEST:
_________________________
Tonya Kennedy – City Clerk
President Walker presided:
Councilmembers present:
Brian Lorentz
Georgia DeHaas
Delbert Houger
James Zehner
Wes Lester
Mayor Vanderwall absent
City employees present were Public Works Director Gortsema, Chief Sedam, Attorney Albers and Clerk Kennedy.
The meeting was called to order and the minutes of the October 2nd regular meeting were approved as presented by Councilwoman DeHaas, second by Councilman Lester. Motion carried by a unanimous vote of the Council present.
VISITORS: Ray Anderson of Anderson Aeromotive was present to request a sidewalk waiver at his location at 824 North D Street. The only street frontage they have is along Pine Street as they have a private access road off D Street. Mr. Anderson didn’t feel it was necessary to have sidewalks and didn’t see any value to the City. On motion by Councilman Zehner, second by Councilman Lorentz to grant Ray Anderson of Anderson Aeromotive an indefinite sidewalk waiver on Pine Street. Motion carried by a unanimous vote of the Council present.
Melissa Malone, 1013 North State, is concerned about the safety of approximately 12 kids that get on the bus stop on North State. She would like to have “school bus stop ahead” signs placed prior to the bus stop and the possibility of an additional 25 mph speed limit sign heading North on State Street. Melissa understands that the cost of the school bus stop ahead signs is her responsibility and she is willing to pay for them. On motion by Councilman Lester, second by Councilman Houger to grant Melissa Malone permission to place school bus stop ahead signs (or another appropriate wording) on North State, at her cost, with the City ordering and installing the signs.
Councilman Lorentz suggested some additional patrols by the police department, rather than placing another speed limit sign on North State. Chief Sedam explained that he has done that additional patrols there but they can do more. He will try to get the speed trailer from the County and set it up.
Mark Green submitted a letter to the Council outlining his plan for sewer to the Greenco property east of the Grangeville Salmon Road and south of Highway 13 and requesting confirmation that he could connect to City services. Mark needed this information for the bid he submitted for the new Forest Service Building. Councilwoman DeHaas had the request clarified by asking Mark if technically a letter stating that the City would allow connection to City services would be adequate. On motion by Councilman Lester, second by Councilman Zehner declaring an intention on the part of the council to provide water and sewer services to the Green property line east of the Grangeville salmon road and south of the highway 13, contingent upon annexation, and at the owner’s expense. Motion carried by a unanimous vote of the Council present. Councilman Lester asked Mark to consider possibly extending the area of impact line beyond the City limit line if he ends up annexing.
WATER PROJECT: Public Works Director Gortsema explained that Bodiford started laying main line pipe today and continues to work on the service lines in the high zone area. They have no intention of requesting a winter shut down and they will stay until they get it done. They have a commitment from POE to stay here as long as the plant can operate. If everything isn’t paved, they will put cold mix in this fall and then come back in the spring to replace with hot mix. The system should be finished with an all weather surface before Bodiford leaves.
On motion by Councilman Lester, second by Councilman Zehner to approve Bodiford’s pay request #12 and pay request #13 in the amount of $128,870.64 and $60,466.15 respectively. Motion carried by a unanimous vote of the Council present.
COMMITTEE REPORTS: The Planning and Zoning Minutes from October 3, 2006 were accepted on motion by Councilwoman DeHaas, second by Councilman Lorentz. Motion carried by a unanimous vote of the Council present.
The Council reviewed the application and recommendation for the variance application submitted by Mondo Leon, 516 West South 1st Street. Mondo’s request was to build a canopy over the front door/steps that would encroach into the front yard setback by approximately six feet. On motion by Councilman Lester, second by Councilman Houger to grant Mondo Leon a variance to place a canopy over his front porch and steps that would encroach into the front yard setback approximately six feet. Motion carried by a unanimous vote of the Council present.
The Council reviewed the application and recommendation for the conditional use application submitted by Yolanda Stout, 223 Park Street. Yolanda was present to explain that when they moved in March, they had 5 dogs and didn’t realize that there was a limit for the City since she saw horses and roosters in town. She has a rotweiller 14 years old, a black lab 3 years old, and three Chihuahuas, ages 8 years, 1 year and 6 months. Yolanda talked to the neighbors when she delivered the notice of hearing and one neighbor said she didn’t care but then wrote a letter against keeping the animals. Councilman Walker stated that the planning and zoning minutes reflected both positive and negative comments. Chief Sedam stated that there have been barking dog complaints in the neighborhood, but they have not pinned down the Stouts as being the neighbor with barking dogs. Councilman Lester doesn’t agree with having five dogs in town, but also understands how you get attached to them. On motion by Councilman Lester, second by Councilman Zehner to accept the Planning and Zoning recommendation for the Stouts at 223 Park Street for a conditional use to have five dogs, using the same wording as P & Z minutes. Councilwoman DeHaas did not want the motion to reflect anything about a kennel license. Motion carried, Councilwoman DeHaas and Councilman Lorentz voting no. Councilman Walker asked if the dogs can be tracked through licensing and yes they can.
On motion by Councilman Zehner, second by Councilman Lester to accept the Snowhaven Board Minutes of September 13, 2006. Motion carried by a unanimous vote of the Council present.
On motion by Councilman Lester, second by Councilman Houger to accept the Library Board Minutes of September 28, 2006. Motion carried by a unanimous vote of the Council present.
FOOTHILLS INC. RENEWAL: Attorney Albers explained that the original Foothills Inc. lease was a 25 year agreement between Foothills Inc. and the City that gave a right of renewal. The agreement had unusual language that said if Foothills Inc. couldn’t get insurance then they didn’t have to. Albers recommended to Bruce Schoo to check on insurance and see if it is available and then check with the users to see if they will participate in the cost. When he has gathered his information, then he should contact the water and sewer committee who will make a recommendation for the City Council. On motion by Councilman Lester, second by Councilman Houger to extend the Foothills Inc. contact until December 4th. Motion carried by a unanimous vote of the Council present.
HANDICAP RAMP ORDINANCE: Councilwoman DeHaas would like to see the ordinance read that the only time a ramp would need to be removed would be if the owner wants to take it out. Councilman Houger thinks people may buy the house wanting the ramp. If the ramp is approved and has a building permit, why remove it? Councilman Lorentz felt it was foolish to make someone tear out a ramp if it was built correctly. Attorney Albers will have a new draft o the ordinance at the next meeting.
BILLS: The bills (including Bodiford’s pay request #12) were approved and ordered paid out of their respective funds on motion by Councilman Lester, second by Councilman Zehner. Motion carried by a unanimous vote of the Council present.
Payroll Fund $ 48,147.79
General Fund $ 70,982.01
Street Fund $ 28,810.64
Library Fund $ 4,674.25
Recreation Fund $ 9,998.68
Snowhaven Fund $ 246.06
Medical Insurance Fund $ 15,192.12
Water Fund $390,815.94
Sewer Fund $ 46,232.11
Sanitation Fund $ 39,625.88
UTILITY WRITE OFFS: On motion by Councilman Lester, second by Councilman Lorentz to approve the write-off of non-collectible accounts in the amount of $1,535.35. Motion carried by a unanimous vote of the Council present.
SIDEWALK WAIVER: Clerk Kennedy explained that Ted Lindsley, 327 North Meadow is constructing an additional building with a valuation over $5,000.00, which triggers the sidewalk ordinance. The Council needed to review his sidewalk waiver initially granted November 18, 2002. On motion by Councilman Lorentz, second by Councilman Lester to extend Ted Lindsley’s sidewalk waiver on Nezperce Street. Motion carried by a unanimous vote of the Council present. It was noted that Ted doesn’t have sidewalks to the North of his driveway on Meadow. If he doesn’t want to put sidewalks in, then he would need to submit a waiver request for the remainder of Meadow Street.
DONATION: On motion by Councilman Lester, second by Councilman Zehner to donate a Season Family Pool pass to the Festival of Trees as requested. Motion carried by a unanimous vote of the Council present.
SUBDIVISION PROCESS: Public Works Director Gortsema researched some information on how the City of Lewiston processes subdivision plats and found out that they have three kinds of plats: administrative, preliminary and final, with fees assigned to each. Gortsema felt some changes needed to be made to the City’s subdivision code.
On the question of what to charge for the amended plat of the Kaschmitter Subdivision, Attorney Albers felt it was appropriate, based on the amount of time to review to waive the plat fees but have him pay the actual costs of annexation and publishing of the hearings. On motion by Councilman Lester, second by Councilman Zehner to have Camas Gravel pay for the actual fees incurred on the review of the amended Kaschmitter Subdivision plat for Potlatch Credit Union. Motion carried by a unanimous vote of the Council present. Councilman Lester felt the City needs to have a fee schedule created for future use.
ROAD SIGN MANAGEMENT PLAN: Public Works Director Gortsema put into writing what the City does with signs if they are destroyed, missing or damaged. There is grant money available through LHTAC for signs and sign related hardware and also in a category which isn’t always used. In order to apply for the grant, Cities get points if they have a Sign Management Plan. Councilman Lorentz made a motion, second by Councilman Lester to adopt the Road Sign Management Plan as presented by Gortsema. Motion carried by a unanimous vote of the Council present.
SURPLUS: On motion by Councilman Zehner, second by Councilman Lester to declare various old water meters surplus. Motion carried by a unanimous vote of the Council present.
RESIGNATION: On motion by Councilman Houger, second by Councilwoman DeHaas to accept the letter of resignation submitted by Kevin Duden. Motion carried by a unanimous vote of the Council present.
EXECUTIVE SESSION: On motion by Councilman Zehner, second by Councilman Lester to go into Executive Session according to Section 67-2345 (b) personnel. A roll call vote was duly taken with the following results:
Councilwoman DeHaas Yes
Councilman Houger Yes
Councilman Lorentz Yes
Councilman Lester Yes
Councilman Zehner Yes
Motion passed.
A motion was made by Councilman Lester, second by Councilman Houger to go out of Executive Session. A roll call vote was duly taken with the following results:
Councilwoman DeHaas Yes
Councilman Houger Yes
Councilman Lorentz Yes
Councilman Lester Yes
Councilman Zehner Yes
Motion passed.
ITEMS TO NOTE: The Walco Tonnage Report for September 2006 was submitted to the Council.
The meeting adjourned at 9:25 P.M.
_________________________________
Bruce Walker – President
ATTEST:
_________________________
Tonya Kennedy – City Clerk
Monday, October 2, 2006
October 2, 2006 Regular Meeting
The City Council met in regular session on October 2, 2006 at 7:30 P.M. in the Council Chambers of City Hall.
Mayor Vanderwall presided:
Councilmembers present:
Bruce Walker
Brian Lorentz
James Zehner
Del Houger
Wes Lester
Georgia DeHaas
City employees present were Public Works Director Gortsema, Chief Sedam, Attorney Albers and Clerk Kennedy.
The meeting was called to order and the minutes of the September 18th regular meeting was approved as presented by Councilwoman DeHaas, second by Councilman Lester. Motion carried by a unanimous vote of the Council present.
PUBLIC HEARING: Attorney Albers explained that during some research, the Clerk found Ordinance #167 which was passed on June 9, 1926 vacating 10th Street. At that time, the owner owned both sides of 10th Street, but the City never deeded the property back to the owner. The Ordinance was published in the free press. Historically, the road has been used to access the houses on 10th Street and now to access the new Williams Subdivision. To fix this error, the City will follow through with the agreement that the City made with Kathy Parsells when she deeded 14’ on the North side of 10th Street. The agreement stated that the City would hold a hearing and vacate a portion of 10th Street if possible. In 1974 14’ was taken off Madison and then given to the property owners on 10th Street on the north side of their yard. The new agreement will then vacate an additional 16’ which makes a new north line of the yard which is about 4’ south of the pavement of 10th Street, which allows for a right of way area for future sidewalks. The City would keep a 44’ right of way for 10th Street. This would allow the street to line up as built. Attorney Albers will talk to Hunter Edwards to make sure the description is accurate before creating the amended ordinance. The City will amend Ordinance #167 so the City would end up keeping the 44’ of right of way.
Dorothy Walker lives on South Hall and Madison and stated that Madison Street is 16’ off. The Walker property line is actually 16’ into Madison. Anita Keller told her where the 16’ is off. Dorothy feels the starting point is wrong on Madison, so if the City is also off 16’ then the City is starting from the wrong point.
Jeff Kutner asked how the City could do anything if the street is already vacated. Attorney Albers explained that the City has the ability to claim a prescriptive right to the street. The title of the street is still with the City since a deed wasn’t ever done.
Linda Fisher asked what the dimensions of the property would then be. Public Works Director Gortsema stated they should be about 116’.
On motion by Councilwoman DeHaas, second by Councilman Lorentz to modify Ordinance #167 to correct the problem on 10th Street as described by Attorney Albers. Motion carried.
VISITORS: Sue Kutner of The Gallery, asked for permission to close North Street between Hall and State Street for a wedding reception on November 18th. She would like to set out tents for the reception if the weather is nice. On motion by Councilman Zehner, second by Councilman Lester to grant Sue Kutner permission to close North Street from 4:00 p.m. to 10:00 p.m. for the area requested. Motion carried by a unanimous vote of the Council present.
COMMITTEE REPORTS: Chief Sedam stated that he had an officer leaving and would like to advertise for a new officer. Chief of Police Sedam summarized the monthly report, reporting that the department responded to 140 calls for service. There were 103 cases written, 33 misdemeanor arrests, 1 felony arrests, 69 citations, 9 written warnings issued, 6 dogs and 6 cats impounded. The Police and Animal Control Report for September 2006 was accepted and the Chief was authorized to advertise for a new officer, on motion by Councilman Lester, second by Councilman Houger. Motion carried by a unanimous vote of the Council present.
The Water Leak report for September 2006 was presented and it was reported that the department repaired 11 leaks (99 year to date) and installed 2 new services.
WATER PROJECT UPDATE: Mike Sturdevant provided numbers representing the percentage of work completed as follows:
Footage of pipe = 94%
Hydrants = 101%
Customer services = 66%
Public Works Director Gortsema explained that Bodiford has averaged longer service lines than expected and is asking for some reimbursement. Based upon projections from Mike Sturdevant, the City should be able to complete the entire project under budget, which includes the extra work from last winter. The materials on hand not used in the project will be inventory that can be sold at the end of the project.
Clerk Kennedy reported that Bodiford’s pay request #11 that was approved last meeting was reduced by $4.79 prior to paying.
FOOTHILL INC. RENEWAL: A revised copy of the renewal was given to the Council. The hold harmless section doesn’t have a lot of teeth since Foothills Inc. doesn’t have much for assets. The original agreement had a right of renewal and Attorney Albers felt the individuals could be asked if they would like to participate in the agreement. During the original agreement insurance was hard to come by, so a solution may be to have Foothills Inc have insurance. Public Works Director Gortsema suggested that maybe the water should only be used for non-potable uses. Albers thought Marilyn Schoo stated that 7-8 families are using the water for drinking. Gortsema stated that because it’s a spring, it would never pass a water sample test. Attorney Albers will do some additional checking with Schoo’s. Clerk Kennedy was going to put a call into the City’s insurance.
HANDICAP ORDINANCE: Attorney Albers ready to first reading of the following ordinance.
ORDINANCE NO. 808
(Ordinance No. 808 in its entirety on file in the City’s Ordinance File)
AN ORDINANCE OF THE CITY OF GRANGEVILLE PROVIDING FOR THE AMENDMENT OF SECTION 10-3-4 OF THE MUNICIPAL CODE OF THE CITY OF GRANGEVILLE RELATING TO PROJECTIONS INTO REQUIRED YARDS; INCLUDING WITHIN THE DEFINITION OF ALLOWED PROJECTIONS REASONABLY NECESSARY HANDICAP RAMPS TO ACCOMMODATE PERSONS WITH DISABILITIES TO BE GRANTED WITH PERMISSION OF THE COUNCIL PROVIDED THEY DO NOT CONSTITUTE SIGHT DISTANCE TRAFFIC VISIBILITY PROBLEMS OF ANY KIND; PROVIDING FOR THE CONTINUANCE OF THE HANDICAP RAMP SO LONG AS ANY OCCUPANTS OF PARTICULAR PROPERTIES ARE IN NEED OF SAID RAMP ACCOMMODATIONS; PROVIDING FOR THE REPEAL OF ORDINANCES OR PART OF ORDINANCES IN CONFLICT HEREWITH; AND, PROVIDING FOR THE ORDINANCE BECOMING EFFECTIVE UPON ITS PASSAGE, APPROVAL, AND PUBLICATION.
Clerk Kennedy asked whether it was necessary to have the ramps removed when no longer needed by the applicant for which it was built. It would be a booking burden to try to keep track of a specific person and whether they moved or died and then to follow through with having the ramp removed. Councilman Walker felt it was good to limit the ramp to the specific applicant and then have it removed when no longer need. Councilwoman DeHaas felt that if the ramp was approved to be installed, then it should be allowed indefinitely. It will be discussed again at the next meeting.
FLORENCE STREET AGREEMENT: Discussion was postponed until the next meeting.
ITD AND HIGHWAY 95 CORRIDOR STUDY: Councilman Walker explained that a number of citizens have been attending the corridor study meetings. At the last meeting, Jeff Kutner pinned down ITD asking if the meetings are for a corridor study or a by-pass study? ITD confirmed that 80% of the traffic on Highway 95 is destination traffic. Jim Carpenter made a comment that maybe a cost analysis needed to be done and a bypass wouldn’t be needed. A couple weeks later, ITD was quoted in the Tribune saying that a bypass might be put on the 20 year plan, which could move it up to a 10 year or 5 year plan. Councilman Walker felt a letter needed to be sent to ITD demanding a written statement from them on their intentions of a bypass on Highway 95. On motion by Councilman Zehner, second by Councilman Lester to send a letter to ITD to request what their plan is; whether it is a bypass or corridor study. Jeff Kutner would like them to reconcile the difference between the conversation to the steering committee and what was said to the commissioners. Motion carried by a unanimous vote of the Council present.
SURPLUS: On motion by Councilman Lester, second by Councilman Lorentz to approve the surplus of the Police Department’s HP Deskjet 960C printer. Motion carried by a unanimous vote of the Council present.
WALCO TONNAGE REPORTS: The Council received a copy of the Walco tonnage report for August 2005 through September 2006. Councilman Lester stated that he felt the citizens of Grangeville appreciate the yard waste pickup.
CLERKS CONFERENCE: Clerk Kennedy explained that the City will need to have a Citywide Retention Policy adopted by January 1, 2007. She will be working with the other department heads to have a plan in place. During the conference Kennedy was also elected as the 2nd Director for District II and will serve on the ICCTFOA board.
The meeting adjourned at 9:25 P.M.
_________________________________
Terry Vanderwall - Mayor
ATTEST:
_________________________
Tonya Kennedy – City Clerk
Mayor Vanderwall presided:
Councilmembers present:
Bruce Walker
Brian Lorentz
James Zehner
Del Houger
Wes Lester
Georgia DeHaas
City employees present were Public Works Director Gortsema, Chief Sedam, Attorney Albers and Clerk Kennedy.
The meeting was called to order and the minutes of the September 18th regular meeting was approved as presented by Councilwoman DeHaas, second by Councilman Lester. Motion carried by a unanimous vote of the Council present.
PUBLIC HEARING: Attorney Albers explained that during some research, the Clerk found Ordinance #167 which was passed on June 9, 1926 vacating 10th Street. At that time, the owner owned both sides of 10th Street, but the City never deeded the property back to the owner. The Ordinance was published in the free press. Historically, the road has been used to access the houses on 10th Street and now to access the new Williams Subdivision. To fix this error, the City will follow through with the agreement that the City made with Kathy Parsells when she deeded 14’ on the North side of 10th Street. The agreement stated that the City would hold a hearing and vacate a portion of 10th Street if possible. In 1974 14’ was taken off Madison and then given to the property owners on 10th Street on the north side of their yard. The new agreement will then vacate an additional 16’ which makes a new north line of the yard which is about 4’ south of the pavement of 10th Street, which allows for a right of way area for future sidewalks. The City would keep a 44’ right of way for 10th Street. This would allow the street to line up as built. Attorney Albers will talk to Hunter Edwards to make sure the description is accurate before creating the amended ordinance. The City will amend Ordinance #167 so the City would end up keeping the 44’ of right of way.
Dorothy Walker lives on South Hall and Madison and stated that Madison Street is 16’ off. The Walker property line is actually 16’ into Madison. Anita Keller told her where the 16’ is off. Dorothy feels the starting point is wrong on Madison, so if the City is also off 16’ then the City is starting from the wrong point.
Jeff Kutner asked how the City could do anything if the street is already vacated. Attorney Albers explained that the City has the ability to claim a prescriptive right to the street. The title of the street is still with the City since a deed wasn’t ever done.
Linda Fisher asked what the dimensions of the property would then be. Public Works Director Gortsema stated they should be about 116’.
On motion by Councilwoman DeHaas, second by Councilman Lorentz to modify Ordinance #167 to correct the problem on 10th Street as described by Attorney Albers. Motion carried.
VISITORS: Sue Kutner of The Gallery, asked for permission to close North Street between Hall and State Street for a wedding reception on November 18th. She would like to set out tents for the reception if the weather is nice. On motion by Councilman Zehner, second by Councilman Lester to grant Sue Kutner permission to close North Street from 4:00 p.m. to 10:00 p.m. for the area requested. Motion carried by a unanimous vote of the Council present.
COMMITTEE REPORTS: Chief Sedam stated that he had an officer leaving and would like to advertise for a new officer. Chief of Police Sedam summarized the monthly report, reporting that the department responded to 140 calls for service. There were 103 cases written, 33 misdemeanor arrests, 1 felony arrests, 69 citations, 9 written warnings issued, 6 dogs and 6 cats impounded. The Police and Animal Control Report for September 2006 was accepted and the Chief was authorized to advertise for a new officer, on motion by Councilman Lester, second by Councilman Houger. Motion carried by a unanimous vote of the Council present.
The Water Leak report for September 2006 was presented and it was reported that the department repaired 11 leaks (99 year to date) and installed 2 new services.
WATER PROJECT UPDATE: Mike Sturdevant provided numbers representing the percentage of work completed as follows:
Footage of pipe = 94%
Hydrants = 101%
Customer services = 66%
Public Works Director Gortsema explained that Bodiford has averaged longer service lines than expected and is asking for some reimbursement. Based upon projections from Mike Sturdevant, the City should be able to complete the entire project under budget, which includes the extra work from last winter. The materials on hand not used in the project will be inventory that can be sold at the end of the project.
Clerk Kennedy reported that Bodiford’s pay request #11 that was approved last meeting was reduced by $4.79 prior to paying.
FOOTHILL INC. RENEWAL: A revised copy of the renewal was given to the Council. The hold harmless section doesn’t have a lot of teeth since Foothills Inc. doesn’t have much for assets. The original agreement had a right of renewal and Attorney Albers felt the individuals could be asked if they would like to participate in the agreement. During the original agreement insurance was hard to come by, so a solution may be to have Foothills Inc have insurance. Public Works Director Gortsema suggested that maybe the water should only be used for non-potable uses. Albers thought Marilyn Schoo stated that 7-8 families are using the water for drinking. Gortsema stated that because it’s a spring, it would never pass a water sample test. Attorney Albers will do some additional checking with Schoo’s. Clerk Kennedy was going to put a call into the City’s insurance.
HANDICAP ORDINANCE: Attorney Albers ready to first reading of the following ordinance.
ORDINANCE NO. 808
(Ordinance No. 808 in its entirety on file in the City’s Ordinance File)
AN ORDINANCE OF THE CITY OF GRANGEVILLE PROVIDING FOR THE AMENDMENT OF SECTION 10-3-4 OF THE MUNICIPAL CODE OF THE CITY OF GRANGEVILLE RELATING TO PROJECTIONS INTO REQUIRED YARDS; INCLUDING WITHIN THE DEFINITION OF ALLOWED PROJECTIONS REASONABLY NECESSARY HANDICAP RAMPS TO ACCOMMODATE PERSONS WITH DISABILITIES TO BE GRANTED WITH PERMISSION OF THE COUNCIL PROVIDED THEY DO NOT CONSTITUTE SIGHT DISTANCE TRAFFIC VISIBILITY PROBLEMS OF ANY KIND; PROVIDING FOR THE CONTINUANCE OF THE HANDICAP RAMP SO LONG AS ANY OCCUPANTS OF PARTICULAR PROPERTIES ARE IN NEED OF SAID RAMP ACCOMMODATIONS; PROVIDING FOR THE REPEAL OF ORDINANCES OR PART OF ORDINANCES IN CONFLICT HEREWITH; AND, PROVIDING FOR THE ORDINANCE BECOMING EFFECTIVE UPON ITS PASSAGE, APPROVAL, AND PUBLICATION.
Clerk Kennedy asked whether it was necessary to have the ramps removed when no longer needed by the applicant for which it was built. It would be a booking burden to try to keep track of a specific person and whether they moved or died and then to follow through with having the ramp removed. Councilman Walker felt it was good to limit the ramp to the specific applicant and then have it removed when no longer need. Councilwoman DeHaas felt that if the ramp was approved to be installed, then it should be allowed indefinitely. It will be discussed again at the next meeting.
FLORENCE STREET AGREEMENT: Discussion was postponed until the next meeting.
ITD AND HIGHWAY 95 CORRIDOR STUDY: Councilman Walker explained that a number of citizens have been attending the corridor study meetings. At the last meeting, Jeff Kutner pinned down ITD asking if the meetings are for a corridor study or a by-pass study? ITD confirmed that 80% of the traffic on Highway 95 is destination traffic. Jim Carpenter made a comment that maybe a cost analysis needed to be done and a bypass wouldn’t be needed. A couple weeks later, ITD was quoted in the Tribune saying that a bypass might be put on the 20 year plan, which could move it up to a 10 year or 5 year plan. Councilman Walker felt a letter needed to be sent to ITD demanding a written statement from them on their intentions of a bypass on Highway 95. On motion by Councilman Zehner, second by Councilman Lester to send a letter to ITD to request what their plan is; whether it is a bypass or corridor study. Jeff Kutner would like them to reconcile the difference between the conversation to the steering committee and what was said to the commissioners. Motion carried by a unanimous vote of the Council present.
SURPLUS: On motion by Councilman Lester, second by Councilman Lorentz to approve the surplus of the Police Department’s HP Deskjet 960C printer. Motion carried by a unanimous vote of the Council present.
WALCO TONNAGE REPORTS: The Council received a copy of the Walco tonnage report for August 2005 through September 2006. Councilman Lester stated that he felt the citizens of Grangeville appreciate the yard waste pickup.
CLERKS CONFERENCE: Clerk Kennedy explained that the City will need to have a Citywide Retention Policy adopted by January 1, 2007. She will be working with the other department heads to have a plan in place. During the conference Kennedy was also elected as the 2nd Director for District II and will serve on the ICCTFOA board.
The meeting adjourned at 9:25 P.M.
_________________________________
Terry Vanderwall - Mayor
ATTEST:
_________________________
Tonya Kennedy – City Clerk
Monday, September 18, 2006
September 18, 2006 Regular Meeting
The City Council met in regular session on September 18, 2006 at 7:30 P.M. in the Council Chambers of City Hall.
Mayor Vanderwall presided:
Councilmembers present:
Brian Lorentz
Georgia DeHaas
Delbert Houger
James Zehner
Wes Lester
Bruce Walker
City employees present were Water Superintendent Curtiss, Chief Sedam, Attorney Albers and Clerk Kennedy.
The meeting was called to order and the minutes of the September 5th regular meeting were approved as presented by Councilwoman DeHaas, second by Councilman Lester. Motion carried by a unanimous vote of the Council present.
WATER PROJECT: Mike Curtiss stated that Bodiford is doing a good job overall and better on cleanup after it was brought to their attention that the cleanup was substandard. It was suggested that the Clerk contact AIC to see if the City could advertise the leftover 6” pipe in their newsletter. Mayor Vanderwall commended Mike and his crew for their efforts.
On motion by Councilman Walker, second by Councilman Lester to approve Bodiford’s pay request #11 in the amount of $207,554.91 pending approval by Gil Walker. Motion carried by a unanimous vote of the Council present.
SOUTH FLORENCE STREET OWNERSHIP AND AGREEMENT: Dennis Albers explained that he drafted an agreement and gave it to Wayne MacGregor to review. Russ Lindsley was also given a similar agreement for review. Albers had language in the agreement that said the City would pay to survey the east half of Florence. Mr. MacGregor added language on page three that stated a survey and legal description for the balance of the property that MacGregor would like to have annexed (approximately 21 acres) would also be paid for by the City. Councilman Lester stated that he didn’t have a problem with the agreement but he would like a firm number on the survey cost and would like to address Russ Lindsley’s property on Florence at the same time. Albers will talk to Daryl Mullinex and Hunter Edwards for an estimate on the survey and Mayor Vanderwall will visit with Mr. Lindsley on his agreement so discussion can occur at the next meeting.
BILLS: The bills (including Bodiford’s pay request #11) were approved and ordered paid out of their respective funds on motion by Councilman Lester, second by Councilman Zehner. Motion carried by a unanimous vote of the Council present.
Payroll Fund $ 48,147.79
General Fund $ 61,886.51
Street Fund $ 21,980.72
Library Fund $ 3,784.59
Recreation Fund $ 22,026.71
Snowhaven Fund $ 40.49
Medical Insurance Fund $ 12,232.00
Water Fund $251,338.52
Sewer Fund $ 17,898.07
Sanitation Fund $ 36,226.28
WALCO TONNAGE REPORT: Clerk Kennedy reported that the City has not received any tonnage reports from Walco since the quarter ending August 2005. Dorothy Walker was present to let the Council know that WALCO will submit all reports to the City for the October 2nd meeting.
PERSONNEL HANDBOOK CHANGE: Chief Sedam presented a handbook change to the Council for review and adoption, changing the procedure for a grievance hearing. Sedam received a recommendation from ICRMP and then forwarded the draft to the City’s conflict attorney, Joe Wright. Attorney Wright reviewed the changes and the revision was forwarded to the Council for acceptance. On motion by Councilman Walker, second by Councilman Lorentz to introduce the changes to the grievance hearing and to accept and make effective the change to the personnel handbook. Motion carried by a unanimous vote of the Council present.
MEETING CHANGE: On motion by Councilman Zehner, second by Councilman Lester to change the second meeting of October from the 16th of October to October 23rd. Motion carried by a unanimous vote of the Council present.
GRIEVANCE HEARING: On motion by Councilman Walker, second by Councilman Houger to set a grievance hearing for October 25th at 7:00 p.m. Motion carried by a unanimous vote of the Council present.
ITEMS TO NOTE: A public hearing for the vacation of a portion of E. South 10th Street will be held on October 2, 2006 at 7:30 p.m.
Mayor Vanderwall stated that discussion on the alley and 9th Street, within the South Addition will be discussed at the next meeting.
The meeting adjourned at 7:55 P.M.
_________________________________
Terry Vanderwall – Mayor
ATTEST:
_________________________
Tonya Kennedy – City Clerk
Mayor Vanderwall presided:
Councilmembers present:
Brian Lorentz
Georgia DeHaas
Delbert Houger
James Zehner
Wes Lester
Bruce Walker
City employees present were Water Superintendent Curtiss, Chief Sedam, Attorney Albers and Clerk Kennedy.
The meeting was called to order and the minutes of the September 5th regular meeting were approved as presented by Councilwoman DeHaas, second by Councilman Lester. Motion carried by a unanimous vote of the Council present.
WATER PROJECT: Mike Curtiss stated that Bodiford is doing a good job overall and better on cleanup after it was brought to their attention that the cleanup was substandard. It was suggested that the Clerk contact AIC to see if the City could advertise the leftover 6” pipe in their newsletter. Mayor Vanderwall commended Mike and his crew for their efforts.
On motion by Councilman Walker, second by Councilman Lester to approve Bodiford’s pay request #11 in the amount of $207,554.91 pending approval by Gil Walker. Motion carried by a unanimous vote of the Council present.
SOUTH FLORENCE STREET OWNERSHIP AND AGREEMENT: Dennis Albers explained that he drafted an agreement and gave it to Wayne MacGregor to review. Russ Lindsley was also given a similar agreement for review. Albers had language in the agreement that said the City would pay to survey the east half of Florence. Mr. MacGregor added language on page three that stated a survey and legal description for the balance of the property that MacGregor would like to have annexed (approximately 21 acres) would also be paid for by the City. Councilman Lester stated that he didn’t have a problem with the agreement but he would like a firm number on the survey cost and would like to address Russ Lindsley’s property on Florence at the same time. Albers will talk to Daryl Mullinex and Hunter Edwards for an estimate on the survey and Mayor Vanderwall will visit with Mr. Lindsley on his agreement so discussion can occur at the next meeting.
BILLS: The bills (including Bodiford’s pay request #11) were approved and ordered paid out of their respective funds on motion by Councilman Lester, second by Councilman Zehner. Motion carried by a unanimous vote of the Council present.
Payroll Fund $ 48,147.79
General Fund $ 61,886.51
Street Fund $ 21,980.72
Library Fund $ 3,784.59
Recreation Fund $ 22,026.71
Snowhaven Fund $ 40.49
Medical Insurance Fund $ 12,232.00
Water Fund $251,338.52
Sewer Fund $ 17,898.07
Sanitation Fund $ 36,226.28
WALCO TONNAGE REPORT: Clerk Kennedy reported that the City has not received any tonnage reports from Walco since the quarter ending August 2005. Dorothy Walker was present to let the Council know that WALCO will submit all reports to the City for the October 2nd meeting.
PERSONNEL HANDBOOK CHANGE: Chief Sedam presented a handbook change to the Council for review and adoption, changing the procedure for a grievance hearing. Sedam received a recommendation from ICRMP and then forwarded the draft to the City’s conflict attorney, Joe Wright. Attorney Wright reviewed the changes and the revision was forwarded to the Council for acceptance. On motion by Councilman Walker, second by Councilman Lorentz to introduce the changes to the grievance hearing and to accept and make effective the change to the personnel handbook. Motion carried by a unanimous vote of the Council present.
MEETING CHANGE: On motion by Councilman Zehner, second by Councilman Lester to change the second meeting of October from the 16th of October to October 23rd. Motion carried by a unanimous vote of the Council present.
GRIEVANCE HEARING: On motion by Councilman Walker, second by Councilman Houger to set a grievance hearing for October 25th at 7:00 p.m. Motion carried by a unanimous vote of the Council present.
ITEMS TO NOTE: A public hearing for the vacation of a portion of E. South 10th Street will be held on October 2, 2006 at 7:30 p.m.
Mayor Vanderwall stated that discussion on the alley and 9th Street, within the South Addition will be discussed at the next meeting.
The meeting adjourned at 7:55 P.M.
_________________________________
Terry Vanderwall – Mayor
ATTEST:
_________________________
Tonya Kennedy – City Clerk
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