June 19, 2006 Regular Meeting

The City Council met in regular session on June 19, 2006 at 7:30 P.M. in the Council Chambers of City Hall.

Mayor Vanderwall presided:

Councilmembers present:

Brian Lorentz
Georgia DeHaas
Delbert Houger
Bruce Walker


Councilmember absent:

James Zehner
Wes Lester

City employees present were Public Works Director Gortsema, Chief Sedam, Attorney Albers and Clerk Kennedy.

The meeting was called to order and the minutes of the June 5th regular meeting were approved as presented by Councilwoman DeHaas, second by Councilman Lorentz. Motion carried by a unanimous vote of the Council present.

VISITORS: Kathy Warford from the Trinity Lutheran Church was present to thank the Council for allowing them to use Heritage Square for the vacation bible school and to thank the City staff for their cooperation. They donated $25.00 for the use of the electricity.

Mary Beth Meyers and Jim Wagner were present to see if they could hang their Relay for Life Banner across Main Street. Attorney Albers explained that the Border Days sign is hung across Main Street by the post office and also stated that the wind is fairly hard on the sign. Albers suggested they talk to Brad Arnzen about hanging the sign after Border Days is over and the Border Days sign removed or suggested hanging the banner on a building.

COMMITTEE REPORTS: The Planning and Zoning Minutes from June 19, 2006 were accepted on motion by Councilman Lorentz, second by Councilman DeHaas. Motion carried by a unanimous vote of the Council present.

ORDINANCE NO. 803

(Ordinance No. 803 in its entirety on file in the City’s Ordinance File)

AN ORDINANCE OF THE CITY OF GRANGEVILLE, IDAHO COUNTY, IDAHO, TO EXTEND THE CORPORATE LIMITS OF THE CITY OF GRANGEVILLE, IDAHO COUNTY, IDAHO, SO AS TO INCLUDE CERTAIN AREAS WITHIN THE INCORPORATED LIMITS OF THE CITY OF GRANGEVILLE BY ANNEXATION AND TO RATIFY THE CHANGES IN THE KASCHMITTER BUSINESS PARK SUBDIVISION AS AMENDED BY THE INCLUSION OF ADDITIONAL PROPERTY WITHIN THAT SUBDIVISION; THAT ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH ARE HEREBY REPEALED; TO MAKE THE ORDINANCE EFFECTIVE UPON ITS PASSAGE, APPROVAL, AND PUBLICATION; TO PROVIDE FOR THE PUBLICATION OF THE ORDINANCE AND TO ALLOCATE THE COSTS OF ANNEXATION;

Councilman Walker made a motion, second by Councilman Houger that the first reading be approved and the ordinance pass to the second reading. A roll call vote was duly taken with the following results:

Councilwoman DeHaas Yes
Councilman Houger Yes
Councilman Walker Yes
Councilman Lorentz Yes

The motion passed.

On motion by Councilman Houger, second by Councilman Walker, that the rules be suspended, the second reading be waived and pass to the third reading. A roll call vote was duly taken with the following results:

Councilwoman DeHaas Yes
Councilman Houger Yes
Councilman Walker Yes
Councilman Lorentz Yes

The motion passed.

On motion by Councilman Houger, second by Councilman Walker, that the rules be suspended, the third reading be waived and the ordinance be passed and adopted. A roll call vote was duly taken with the following results:

Councilwoman DeHaas Yes
Councilman Houger Yes
Councilman Walker Yes
Councilman Lorentz Yes

The motion passed. Mayor Vanderwall then declared Ordinance No. 803 duly approved and adopted.

WATER PROJECT: Public Works Director Gortsema stated that Bodiford is within approximately two days of their estimated schedule; however Gortsema felt that Bodiford would have problems making the schedule. Bodiford plans to lay main line pipe up to the 4th of July. After the 4th, they hope to have another crew that will install services.

Mike Sturdevant discovered an error in the amount of approximately $48,000.00 in how hydrants were billed by Bodiford, so over the next three pay requests, Bodiford will make quantity adjustments to correct the mistake.

Poe will be in Grangeville after the 4th of July to pave everything that is ready to be paved.

On motion by Councilman Houger, second by Councilman Lorentz to approve Bodiford’s pay request #8 in the amount of $51,437.71. Motion carried by a unanimous vote of the Council present.

The Library Board Minutes of May 25, 2006 and June 9, 2006 were approved on motion by Councilman Houger, second by Councilman Walker. Motion carried by a unanimous vote of the Council present.

BILLS: The bills were approved and ordered paid out of their respective funds on motion by Councilman Walker, second by Councilman Lorentz. Motion carried by a unanimous vote of the Council present.

Payroll Fund $ 60,836.21
General Fund $ 70,028.27
Street Fund $ 23,504.75
Library Fund $ 8,389.32
Library Memorial Fund $ 50.00
Recreation Fund $ 11,727.18
Snowhaven Fund $ 1,308.71
Medical Insurance Fund $ 12,636.50
Water Fund $101,852.14
Sewer Fund $ 31,753.59
Sanitation Fund $ 37,734.35

BEER GARDEN AND CATERING PERMIT AT THE RODEO GROUNDS: On motion by Councilman Walker, second by Councilwoman DeHaas to approve the catering permit for the Country Club at the Rodeo Grounds and the beer garden application at the Rodeo Grounds, all for the Border Days celebration. Motion carried by a unanimous vote of the Council present.

MEETING DATES CHANGED: Councilman Houger made a motion, second by Councilman Lorentz to move the July meeting dates to July 10th and July 24th due to the Border Days Celebration. Motion carried by a unanimous vote of the Council present.

POOL PETTY CASH: Clerk Kennedy explained that the sale of snacks at the pool has caused a shortage of coin in the pool till. On motion by Councilman Houger, second by Councilman Walker to increase the pool petty cash by $20.00. Motion carried by a unanimous vote of the Council present.

PAVING REQUEST ON 6TH STREET: Billy Wikoff plans to pave the parkway on the North side of his church on 6th street and would like the City to pay for half of the cost. He is considering paving a wider area and including the ditch in front of the rental house by the church. There is a handicap renter at the house beside the church who uses the area. The ditch tends to get washed out and the City gets called out during the winter to clean out the snow for the handicap access. It’s a 15’ ditch about 173’ long, with the total cost of $3,546.00. Vicky Dasenbrock was present to speak in favor of having the area paved as she picks up the child in the morning and drops her off in the afternoon with the bus. She has to straddle the ditch in order for the ramp to work and would encourage having the problem corrected. Vicky didn’t realize that paving wouldn’t eliminate the ditch. A culvert was discussed, but that wouldn’t solve the problem either and there isn’t enough depth to install one. Councilman Walker sympathized stating he felt it was a poor setup but also felt that if the City paid to pave the ditches in the area there are a lot of bad setups and the City would be possibly making a lot of donations. Councilwoman DeHaas stated that she paved the parkway by her house, installed a culvert, put in cleanout and had to pay for all of it. She felt that it is the property owner’s responsibility if they choose to pave the parkway.

On motion by Councilman Houger, second by Councilwoman DeHaas to deny Billy Wikoff’s request for the City to participate in paving the ditch on North 6th Street. Motion carried by a unanimous vote of the Council present.

WILLIAMS SUBDIVISION: Public Works Director Gortsema explained that the issue with the property lines and the street not being where they were suppose to be was suspected when the preliminary plat was submitted but it didn’t really matter since no improvements were going to be done to the street at the time. Williams then decided to pave the street. When the engineers came up to stake the street it was determined that the improvements would be on private property instead of street right of way. It appeared that the subdivision was approximately 15’ off. It was mentioned to Kathy Parsells to see if she is willing to deed 14’ to the City; however it is a domino effect down to 8th street that will need to be fixed. Attorney Albers said the best way to fix the problem is to re-plat the subdivision by showing the lines of occupancy; however it would take signatures of all the owners and lenders. The other option is to fix it by piecemeal by starting on 10th, moving to 9th and then on to 8th, which would be the fastest. The Council was in agreement that the City should proceed and see if Kathy would be willing to have 14’on the South side of her property and then the City would try to vacate the south portion of 10th Street in exchange for the north portion. She would still have her 100’ lot. Attorney Albers, Kathy Parsells, Lowell Williams and Gortsema will meet on site to look at the problem tomorrow at 2:30 p.m.

GARBAGE: Mayor Vanderwall let the Council know that a meeting was scheduled at the County for Wednesday at 9:00 a.m. to discuss a draft ordinance concerning garbage in the County. Everyone was welcome to attend or provide comment. Attorney Albers explained to the Council that if during the garbage discussion he had a conflict between the City and County, he would hire Joe Wright to counsel the City and Albers would pay for that cost. The Council had various questions and concerns about charging City residents a 25% charge for the use of dumpsters. Discussion continued while various ideas were discussed. It was recommended that everyone should attend the meeting on Wednesday.

ITEMS TO NOTE:

The meeting adjourned at 9:15 P.M.

_________________________________
Terry Vanderwall - Mayor

ATTEST:
_________________________
Tonya Kennedy – City Clerk