The City Council met in special session on June 27, 2006 at 5:00 P.M. in the Council Chambers of City Hall.
Mayor Vanderwall presided:
Councilmembers present:
Brian Lorentz
Georgia DeHaas
Delbert Houger
Bruce Walker
James Zehner
Wes Lester
The meeting was called to discuss right of way issues on South 10th Street. The right of way is approximately 15’ to 20’ off and is a problem within the entire South Addition. Attorney Albers explained that the entire addition could be replatted but that would take the consent of everyone within the subdivision, including any lenders. It would be faster to work by using piecemeal. He has drafted an agreement that deals specifically with 10th Street and Kathy Parsells in Part I. Part II of the agreement talks about trying to fix the problems to the north, still within the South Addition.
Linda Fisher had concerns about trading the property as it would give Kathy Parsells more property than she was entitled to and then Linda wouldn’t have all the property that she purchased.
Councilwoman DeHaas inquired why changing from a swale to curb and gutter was not a substantial change that would require the plat to go back to Planning and Zoning. Attorney Albers explained that the curb and gutter was not part of the subdivision plat. Williams has dug the ditch where the curb and gutter will be poured which is currently on Kathy Parsells property along with the City sewer line. Part I of the agreement will correct this issue.
Linda Fisher felt a GPS of the entire South Addition should be done so the problem can be fixed correctly. Gortsema stated he could get a quote from Carl Edwards to pin the rest of the subdivision. Most of the discussion occurred over Part II of the agreement and it was felt that the Council wanted to deal with just Part I at this time. On motion by Councilman Lorentz, second by Councilman Zehner to authorize the signing of Part I of the agreement, pending any major changes from Kathy Parsells. Motion carried by a unanimous vote of the Council present. Kathy Parsells stated that she felt everyone was under the gun but she wanted to have her attorney review the agreement before signing
The meeting adjourned at 5:40 P.M.
_________________________________
Terry Vanderwall - Mayor
ATTEST:
_________________________
Tonya Kennedy – City Clerk
Tuesday, June 27, 2006
Monday, June 19, 2006
June 19, 2006 Regular Meeting
The City Council met in regular session on June 19, 2006 at 7:30 P.M. in the Council Chambers of City Hall.
Mayor Vanderwall presided:
Councilmembers present:
Brian Lorentz
Georgia DeHaas
Delbert Houger
Bruce Walker
Councilmember absent:
James Zehner
Wes Lester
City employees present were Public Works Director Gortsema, Chief Sedam, Attorney Albers and Clerk Kennedy.
The meeting was called to order and the minutes of the June 5th regular meeting were approved as presented by Councilwoman DeHaas, second by Councilman Lorentz. Motion carried by a unanimous vote of the Council present.
VISITORS: Kathy Warford from the Trinity Lutheran Church was present to thank the Council for allowing them to use Heritage Square for the vacation bible school and to thank the City staff for their cooperation. They donated $25.00 for the use of the electricity.
Mary Beth Meyers and Jim Wagner were present to see if they could hang their Relay for Life Banner across Main Street. Attorney Albers explained that the Border Days sign is hung across Main Street by the post office and also stated that the wind is fairly hard on the sign. Albers suggested they talk to Brad Arnzen about hanging the sign after Border Days is over and the Border Days sign removed or suggested hanging the banner on a building.
COMMITTEE REPORTS: The Planning and Zoning Minutes from June 19, 2006 were accepted on motion by Councilman Lorentz, second by Councilman DeHaas. Motion carried by a unanimous vote of the Council present.
ORDINANCE NO. 803
(Ordinance No. 803 in its entirety on file in the City’s Ordinance File)
AN ORDINANCE OF THE CITY OF GRANGEVILLE, IDAHO COUNTY, IDAHO, TO EXTEND THE CORPORATE LIMITS OF THE CITY OF GRANGEVILLE, IDAHO COUNTY, IDAHO, SO AS TO INCLUDE CERTAIN AREAS WITHIN THE INCORPORATED LIMITS OF THE CITY OF GRANGEVILLE BY ANNEXATION AND TO RATIFY THE CHANGES IN THE KASCHMITTER BUSINESS PARK SUBDIVISION AS AMENDED BY THE INCLUSION OF ADDITIONAL PROPERTY WITHIN THAT SUBDIVISION; THAT ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH ARE HEREBY REPEALED; TO MAKE THE ORDINANCE EFFECTIVE UPON ITS PASSAGE, APPROVAL, AND PUBLICATION; TO PROVIDE FOR THE PUBLICATION OF THE ORDINANCE AND TO ALLOCATE THE COSTS OF ANNEXATION;
Councilman Walker made a motion, second by Councilman Houger that the first reading be approved and the ordinance pass to the second reading. A roll call vote was duly taken with the following results:
Councilwoman DeHaas Yes
Councilman Houger Yes
Councilman Walker Yes
Councilman Lorentz Yes
The motion passed.
On motion by Councilman Houger, second by Councilman Walker, that the rules be suspended, the second reading be waived and pass to the third reading. A roll call vote was duly taken with the following results:
Councilwoman DeHaas Yes
Councilman Houger Yes
Councilman Walker Yes
Councilman Lorentz Yes
The motion passed.
On motion by Councilman Houger, second by Councilman Walker, that the rules be suspended, the third reading be waived and the ordinance be passed and adopted. A roll call vote was duly taken with the following results:
Councilwoman DeHaas Yes
Councilman Houger Yes
Councilman Walker Yes
Councilman Lorentz Yes
The motion passed. Mayor Vanderwall then declared Ordinance No. 803 duly approved and adopted.
WATER PROJECT: Public Works Director Gortsema stated that Bodiford is within approximately two days of their estimated schedule; however Gortsema felt that Bodiford would have problems making the schedule. Bodiford plans to lay main line pipe up to the 4th of July. After the 4th, they hope to have another crew that will install services.
Mike Sturdevant discovered an error in the amount of approximately $48,000.00 in how hydrants were billed by Bodiford, so over the next three pay requests, Bodiford will make quantity adjustments to correct the mistake.
Poe will be in Grangeville after the 4th of July to pave everything that is ready to be paved.
On motion by Councilman Houger, second by Councilman Lorentz to approve Bodiford’s pay request #8 in the amount of $51,437.71. Motion carried by a unanimous vote of the Council present.
The Library Board Minutes of May 25, 2006 and June 9, 2006 were approved on motion by Councilman Houger, second by Councilman Walker. Motion carried by a unanimous vote of the Council present.
BILLS: The bills were approved and ordered paid out of their respective funds on motion by Councilman Walker, second by Councilman Lorentz. Motion carried by a unanimous vote of the Council present.
Payroll Fund $ 60,836.21
General Fund $ 70,028.27
Street Fund $ 23,504.75
Library Fund $ 8,389.32
Library Memorial Fund $ 50.00
Recreation Fund $ 11,727.18
Snowhaven Fund $ 1,308.71
Medical Insurance Fund $ 12,636.50
Water Fund $101,852.14
Sewer Fund $ 31,753.59
Sanitation Fund $ 37,734.35
BEER GARDEN AND CATERING PERMIT AT THE RODEO GROUNDS: On motion by Councilman Walker, second by Councilwoman DeHaas to approve the catering permit for the Country Club at the Rodeo Grounds and the beer garden application at the Rodeo Grounds, all for the Border Days celebration. Motion carried by a unanimous vote of the Council present.
MEETING DATES CHANGED: Councilman Houger made a motion, second by Councilman Lorentz to move the July meeting dates to July 10th and July 24th due to the Border Days Celebration. Motion carried by a unanimous vote of the Council present.
POOL PETTY CASH: Clerk Kennedy explained that the sale of snacks at the pool has caused a shortage of coin in the pool till. On motion by Councilman Houger, second by Councilman Walker to increase the pool petty cash by $20.00. Motion carried by a unanimous vote of the Council present.
PAVING REQUEST ON 6TH STREET: Billy Wikoff plans to pave the parkway on the North side of his church on 6th street and would like the City to pay for half of the cost. He is considering paving a wider area and including the ditch in front of the rental house by the church. There is a handicap renter at the house beside the church who uses the area. The ditch tends to get washed out and the City gets called out during the winter to clean out the snow for the handicap access. It’s a 15’ ditch about 173’ long, with the total cost of $3,546.00. Vicky Dasenbrock was present to speak in favor of having the area paved as she picks up the child in the morning and drops her off in the afternoon with the bus. She has to straddle the ditch in order for the ramp to work and would encourage having the problem corrected. Vicky didn’t realize that paving wouldn’t eliminate the ditch. A culvert was discussed, but that wouldn’t solve the problem either and there isn’t enough depth to install one. Councilman Walker sympathized stating he felt it was a poor setup but also felt that if the City paid to pave the ditches in the area there are a lot of bad setups and the City would be possibly making a lot of donations. Councilwoman DeHaas stated that she paved the parkway by her house, installed a culvert, put in cleanout and had to pay for all of it. She felt that it is the property owner’s responsibility if they choose to pave the parkway.
On motion by Councilman Houger, second by Councilwoman DeHaas to deny Billy Wikoff’s request for the City to participate in paving the ditch on North 6th Street. Motion carried by a unanimous vote of the Council present.
WILLIAMS SUBDIVISION: Public Works Director Gortsema explained that the issue with the property lines and the street not being where they were suppose to be was suspected when the preliminary plat was submitted but it didn’t really matter since no improvements were going to be done to the street at the time. Williams then decided to pave the street. When the engineers came up to stake the street it was determined that the improvements would be on private property instead of street right of way. It appeared that the subdivision was approximately 15’ off. It was mentioned to Kathy Parsells to see if she is willing to deed 14’ to the City; however it is a domino effect down to 8th street that will need to be fixed. Attorney Albers said the best way to fix the problem is to re-plat the subdivision by showing the lines of occupancy; however it would take signatures of all the owners and lenders. The other option is to fix it by piecemeal by starting on 10th, moving to 9th and then on to 8th, which would be the fastest. The Council was in agreement that the City should proceed and see if Kathy would be willing to have 14’on the South side of her property and then the City would try to vacate the south portion of 10th Street in exchange for the north portion. She would still have her 100’ lot. Attorney Albers, Kathy Parsells, Lowell Williams and Gortsema will meet on site to look at the problem tomorrow at 2:30 p.m.
GARBAGE: Mayor Vanderwall let the Council know that a meeting was scheduled at the County for Wednesday at 9:00 a.m. to discuss a draft ordinance concerning garbage in the County. Everyone was welcome to attend or provide comment. Attorney Albers explained to the Council that if during the garbage discussion he had a conflict between the City and County, he would hire Joe Wright to counsel the City and Albers would pay for that cost. The Council had various questions and concerns about charging City residents a 25% charge for the use of dumpsters. Discussion continued while various ideas were discussed. It was recommended that everyone should attend the meeting on Wednesday.
ITEMS TO NOTE:
The meeting adjourned at 9:15 P.M.
_________________________________
Terry Vanderwall - Mayor
ATTEST:
_________________________
Tonya Kennedy – City Clerk
Mayor Vanderwall presided:
Councilmembers present:
Brian Lorentz
Georgia DeHaas
Delbert Houger
Bruce Walker
Councilmember absent:
James Zehner
Wes Lester
City employees present were Public Works Director Gortsema, Chief Sedam, Attorney Albers and Clerk Kennedy.
The meeting was called to order and the minutes of the June 5th regular meeting were approved as presented by Councilwoman DeHaas, second by Councilman Lorentz. Motion carried by a unanimous vote of the Council present.
VISITORS: Kathy Warford from the Trinity Lutheran Church was present to thank the Council for allowing them to use Heritage Square for the vacation bible school and to thank the City staff for their cooperation. They donated $25.00 for the use of the electricity.
Mary Beth Meyers and Jim Wagner were present to see if they could hang their Relay for Life Banner across Main Street. Attorney Albers explained that the Border Days sign is hung across Main Street by the post office and also stated that the wind is fairly hard on the sign. Albers suggested they talk to Brad Arnzen about hanging the sign after Border Days is over and the Border Days sign removed or suggested hanging the banner on a building.
COMMITTEE REPORTS: The Planning and Zoning Minutes from June 19, 2006 were accepted on motion by Councilman Lorentz, second by Councilman DeHaas. Motion carried by a unanimous vote of the Council present.
ORDINANCE NO. 803
(Ordinance No. 803 in its entirety on file in the City’s Ordinance File)
AN ORDINANCE OF THE CITY OF GRANGEVILLE, IDAHO COUNTY, IDAHO, TO EXTEND THE CORPORATE LIMITS OF THE CITY OF GRANGEVILLE, IDAHO COUNTY, IDAHO, SO AS TO INCLUDE CERTAIN AREAS WITHIN THE INCORPORATED LIMITS OF THE CITY OF GRANGEVILLE BY ANNEXATION AND TO RATIFY THE CHANGES IN THE KASCHMITTER BUSINESS PARK SUBDIVISION AS AMENDED BY THE INCLUSION OF ADDITIONAL PROPERTY WITHIN THAT SUBDIVISION; THAT ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH ARE HEREBY REPEALED; TO MAKE THE ORDINANCE EFFECTIVE UPON ITS PASSAGE, APPROVAL, AND PUBLICATION; TO PROVIDE FOR THE PUBLICATION OF THE ORDINANCE AND TO ALLOCATE THE COSTS OF ANNEXATION;
Councilman Walker made a motion, second by Councilman Houger that the first reading be approved and the ordinance pass to the second reading. A roll call vote was duly taken with the following results:
Councilwoman DeHaas Yes
Councilman Houger Yes
Councilman Walker Yes
Councilman Lorentz Yes
The motion passed.
On motion by Councilman Houger, second by Councilman Walker, that the rules be suspended, the second reading be waived and pass to the third reading. A roll call vote was duly taken with the following results:
Councilwoman DeHaas Yes
Councilman Houger Yes
Councilman Walker Yes
Councilman Lorentz Yes
The motion passed.
On motion by Councilman Houger, second by Councilman Walker, that the rules be suspended, the third reading be waived and the ordinance be passed and adopted. A roll call vote was duly taken with the following results:
Councilwoman DeHaas Yes
Councilman Houger Yes
Councilman Walker Yes
Councilman Lorentz Yes
The motion passed. Mayor Vanderwall then declared Ordinance No. 803 duly approved and adopted.
WATER PROJECT: Public Works Director Gortsema stated that Bodiford is within approximately two days of their estimated schedule; however Gortsema felt that Bodiford would have problems making the schedule. Bodiford plans to lay main line pipe up to the 4th of July. After the 4th, they hope to have another crew that will install services.
Mike Sturdevant discovered an error in the amount of approximately $48,000.00 in how hydrants were billed by Bodiford, so over the next three pay requests, Bodiford will make quantity adjustments to correct the mistake.
Poe will be in Grangeville after the 4th of July to pave everything that is ready to be paved.
On motion by Councilman Houger, second by Councilman Lorentz to approve Bodiford’s pay request #8 in the amount of $51,437.71. Motion carried by a unanimous vote of the Council present.
The Library Board Minutes of May 25, 2006 and June 9, 2006 were approved on motion by Councilman Houger, second by Councilman Walker. Motion carried by a unanimous vote of the Council present.
BILLS: The bills were approved and ordered paid out of their respective funds on motion by Councilman Walker, second by Councilman Lorentz. Motion carried by a unanimous vote of the Council present.
Payroll Fund $ 60,836.21
General Fund $ 70,028.27
Street Fund $ 23,504.75
Library Fund $ 8,389.32
Library Memorial Fund $ 50.00
Recreation Fund $ 11,727.18
Snowhaven Fund $ 1,308.71
Medical Insurance Fund $ 12,636.50
Water Fund $101,852.14
Sewer Fund $ 31,753.59
Sanitation Fund $ 37,734.35
BEER GARDEN AND CATERING PERMIT AT THE RODEO GROUNDS: On motion by Councilman Walker, second by Councilwoman DeHaas to approve the catering permit for the Country Club at the Rodeo Grounds and the beer garden application at the Rodeo Grounds, all for the Border Days celebration. Motion carried by a unanimous vote of the Council present.
MEETING DATES CHANGED: Councilman Houger made a motion, second by Councilman Lorentz to move the July meeting dates to July 10th and July 24th due to the Border Days Celebration. Motion carried by a unanimous vote of the Council present.
POOL PETTY CASH: Clerk Kennedy explained that the sale of snacks at the pool has caused a shortage of coin in the pool till. On motion by Councilman Houger, second by Councilman Walker to increase the pool petty cash by $20.00. Motion carried by a unanimous vote of the Council present.
PAVING REQUEST ON 6TH STREET: Billy Wikoff plans to pave the parkway on the North side of his church on 6th street and would like the City to pay for half of the cost. He is considering paving a wider area and including the ditch in front of the rental house by the church. There is a handicap renter at the house beside the church who uses the area. The ditch tends to get washed out and the City gets called out during the winter to clean out the snow for the handicap access. It’s a 15’ ditch about 173’ long, with the total cost of $3,546.00. Vicky Dasenbrock was present to speak in favor of having the area paved as she picks up the child in the morning and drops her off in the afternoon with the bus. She has to straddle the ditch in order for the ramp to work and would encourage having the problem corrected. Vicky didn’t realize that paving wouldn’t eliminate the ditch. A culvert was discussed, but that wouldn’t solve the problem either and there isn’t enough depth to install one. Councilman Walker sympathized stating he felt it was a poor setup but also felt that if the City paid to pave the ditches in the area there are a lot of bad setups and the City would be possibly making a lot of donations. Councilwoman DeHaas stated that she paved the parkway by her house, installed a culvert, put in cleanout and had to pay for all of it. She felt that it is the property owner’s responsibility if they choose to pave the parkway.
On motion by Councilman Houger, second by Councilwoman DeHaas to deny Billy Wikoff’s request for the City to participate in paving the ditch on North 6th Street. Motion carried by a unanimous vote of the Council present.
WILLIAMS SUBDIVISION: Public Works Director Gortsema explained that the issue with the property lines and the street not being where they were suppose to be was suspected when the preliminary plat was submitted but it didn’t really matter since no improvements were going to be done to the street at the time. Williams then decided to pave the street. When the engineers came up to stake the street it was determined that the improvements would be on private property instead of street right of way. It appeared that the subdivision was approximately 15’ off. It was mentioned to Kathy Parsells to see if she is willing to deed 14’ to the City; however it is a domino effect down to 8th street that will need to be fixed. Attorney Albers said the best way to fix the problem is to re-plat the subdivision by showing the lines of occupancy; however it would take signatures of all the owners and lenders. The other option is to fix it by piecemeal by starting on 10th, moving to 9th and then on to 8th, which would be the fastest. The Council was in agreement that the City should proceed and see if Kathy would be willing to have 14’on the South side of her property and then the City would try to vacate the south portion of 10th Street in exchange for the north portion. She would still have her 100’ lot. Attorney Albers, Kathy Parsells, Lowell Williams and Gortsema will meet on site to look at the problem tomorrow at 2:30 p.m.
GARBAGE: Mayor Vanderwall let the Council know that a meeting was scheduled at the County for Wednesday at 9:00 a.m. to discuss a draft ordinance concerning garbage in the County. Everyone was welcome to attend or provide comment. Attorney Albers explained to the Council that if during the garbage discussion he had a conflict between the City and County, he would hire Joe Wright to counsel the City and Albers would pay for that cost. The Council had various questions and concerns about charging City residents a 25% charge for the use of dumpsters. Discussion continued while various ideas were discussed. It was recommended that everyone should attend the meeting on Wednesday.
ITEMS TO NOTE:
The meeting adjourned at 9:15 P.M.
_________________________________
Terry Vanderwall - Mayor
ATTEST:
_________________________
Tonya Kennedy – City Clerk
Monday, June 5, 2006
June 5, 2006 Regular Meeting
The City Council met in regular session on June 5, 2006 at 7:30 P.M. in the Council Chambers of City Hall.
Mayor Vanderwall presided:
Councilmembers present:
Bruce Walker
Brian Lorentz
James Zehner
Del Houger
Wes Lester
Georgia DeHaas
City employees present were Public Works Director Gortsema, Chief Sedam, Attorney Albers and Clerk Kennedy.
The meeting was called to order and the minutes of the May 15th meeting were approved as presented by Councilwoman DeHaas, second by Councilman Lester. Motion carried by a unanimous vote of the Council present.
VISITORS: Mac McBoyle and Todd Marek were present representing the Snowhaven Expansion Committee. The committee needs the City to sponsor the grant to do a feasibility study. The Committee is looking at trading land the current Snowhaven for Prairie Land and Timber property. Snow studies show that the proposed hill could possibly open in early December. The Committee would like to have the Master Development Plan completed and then a decision could be made on the future of Snowhaven. Councilwoman DeHaas would like to see the City us help them apply for the grant and see where the feasibility study would lead. On motion by Councilman Walker, second by Councilman Zehner to allow the Snowhaven Expansion Committee to pursue grant money for a feasibility study and get a land swap agreement in place with Prairie Land and Timber. Motion carried by a unanimous vote of the Council present.
Gary McEwen was present to explain the route and ask questions about the Triathlon he is planning. He wanted to know who was responsible for paying the lifeguards and to request that South 1st Street be closed as a safety street for the kids’ route. The bike route for adults was planned for Gun Club road. He looked at Mt. Idaho Road, but based on the amount of traffic and the speed of the vehicles, he felt Gun Club road would be safer. Mayor Vanderwall was concerned with the truck traffic on Gun Club road during harvest. The event is tentatively scheduled for August 12th starting at 7:30 a.m. On motion by Councilman Lorentz second by Councilman Houger to allow Gary McEwen to close South 1st Street between Park and Florence, run the bike race to edge of city limits toward Gun Club Road and to pay the lifeguard expense during the swimming time. Motion carried by a unanimous vote of the Council present. Chief Sedam stated he was satisfied with the route and that a day shift officer would help keep an eye on things. On motion by Councilwoman DeHaas, second by Councilman Lorentz to have the City donate the pool use fee of $100.00 to the triathlon event. Motion carried by a unanimous vote of the Council present.
The Camas Prairie Bowmen president, Kent Roberts, was present to request a renewal to the Archery Range. The range is used for various activities, such as local Cub Scouts Hunter Education, Bow Hunter Education and the National Wild Turkey Federation. The course has been vastly improved since the original lease and is kept clean of brush and dead trees. The bowmen would like to renew the lease for another 10 years. Councilman Lester felt a clause should be added that allowed either party to be released from the agreement prior to the expiration date. On motion by Councilman Walker, second by Councilwoman DeHaas to instruct Attorney Albers to draft a new agreement with language that would have an out clause for both parties, present the drafted agreement to both parties for approval and return to the council for a decision by the end of July. Motion carried by a unanimous vote of the Council present.
Christie Brown asked to close South State Street for vendors during the fund raiser at Heritage Square for Camp Rainbow Gold. The booths would set up on South State Street and then the games and activities can be held in the square. On motion by Councilman Lester, second by Councilman Zehner to close South State from Main to South Street on August 19th and to allow Christie to put up no parking signs on the north side between State and College. Motion carried by a unanimous vote of the Council present.
Christie also asked to have a catering permit approved for a beer garden on the Bell Equipment lot. Councilman Zehner made a motion, second by Councilman Lorentz to approve the catering permit for the beer garden on the Bell Equipment property. Motion carried by a unanimous vote of the Council present.
COMMITTEE REPORTS: Chief of Police Sedam summarized the monthly report, reporting that the department responded to 200 calls for service. There were 140 cases written, 36 misdemeanor arrests, 0 felony arrests, 58 citations, 21 written warnings issued, 3 dogs and 2 cats impounded. The Police and Animal Control Report for May 2006 was accepted on motion by Councilman Lester, second by Councilman Zehner. Motion carried by a unanimous vote of the Council present. Chief Sedam held a found property sale on May 31st and brought in approximately $360.00.
The Water Leak report for May 2006 was presented and it was reported that the department repaired 17 leaks (39 year to date) and installed no new service.
WATER PROJECT UPDATE: Mike Sturdevant provided numbers representing the percentage of work completed as follows:
Footage of pipe = 58%
Hydrants = 69%
Customer services = 44%
Percent of scheduled contract duration =67%
SUMMER READING PROGRAM: On motion by Councilman Lester, second by Councilman Walker to donate a daily pool pass for any child that completes the summer reading program. Motion carried by a unanimous vote of the council present.
SIDEWALK WAIVER REQUEST: On motion by Councilman Lester, second by Councilman Zehner to grant Carroll Adkison an indefinite sidewalk waiver at 1021 North State Street. Motion carried by a unanimous vote of the Council present.
WILLIAMS SUBDIVISION: Public Works Director Gortsema explained that Lowell Williams came to him to ask if the City would be willing to split the cost of paving 10th Street. Lowell plans to pay for 1/6th of the cost which would work out to be $2,232.00 each. The quote is to pave it the width of the current curb returns which would be a 34 foot mat. Lowell has determined that he’s going to put in curb and gutter on 10th street on the north side as he would like to drain to Hall Street now instead of using the swale as originally planned. At this time, Lowell would like to split the quote equally six ways instead of basing it on a per foot price. Last years price to dust oil the street cost about $250.00. Councilman Lester didn’t have a problem with the City paying $2,232.00; however he felt both sides of 10th should have curb and gutter. He felt the street should be finished while possible. On motion by Councilman Lorentz, second by Councilman Zehner to have the City participate in the paving of 10th Street with a cost up to $2,232.00. Motion passed, Councilman Lester voting no.
CHIP SEAL BIDS: Councilman Lester made a motion, second by Councilman Zehner to authorize public works to call for a chip seal bids. Motion carried by a unanimous vote of the Council present.
CITY ATTORNEY MEETING: On motion by Councilman Zehner, second Councilman Lester to allow Attorney Albers to attend the attorney meeting in Lewiston for $35.00. Motion carried by a unanimous vote of the Council present.
NOTICES OF P&Z HEARINGS: Clerk Kennedy brought to the attention of the Council the recommendation from AIC that stated P&Z notice of hearings should not be sent certificated mail because then if a person doesn’t pick up the notice the City has proof that they didn’t receive notice of hearing. Attorney Albers felt that the City should continue to send them out certified mail; otherwise you don’t have proof that anyone received the notice. The Council felt everything should be left as is.
REQUEST TO REMOVE TREES: The Council received a request to removed dead trees from the right of way at 704 North College. Although the trees aren’t quite dead they are close. On motion by Councilman Lester, second by Councilman Zehner to allow Jeff Cook at 704 North College to remove any trees from the right of way and to let them know they have to get City permission to replant trees in right of way. Motion carried by a unanimous vote of the Council present.
ITEMS TO NOTE: Second quarter budget reports were provided to the Council.
The meeting adjourned at 9:15 P.M.
_________________________________
Terry Vanderwall - Mayor
ATTEST:
_________________________
Tonya Kennedy – City Clerk
Mayor Vanderwall presided:
Councilmembers present:
Bruce Walker
Brian Lorentz
James Zehner
Del Houger
Wes Lester
Georgia DeHaas
City employees present were Public Works Director Gortsema, Chief Sedam, Attorney Albers and Clerk Kennedy.
The meeting was called to order and the minutes of the May 15th meeting were approved as presented by Councilwoman DeHaas, second by Councilman Lester. Motion carried by a unanimous vote of the Council present.
VISITORS: Mac McBoyle and Todd Marek were present representing the Snowhaven Expansion Committee. The committee needs the City to sponsor the grant to do a feasibility study. The Committee is looking at trading land the current Snowhaven for Prairie Land and Timber property. Snow studies show that the proposed hill could possibly open in early December. The Committee would like to have the Master Development Plan completed and then a decision could be made on the future of Snowhaven. Councilwoman DeHaas would like to see the City us help them apply for the grant and see where the feasibility study would lead. On motion by Councilman Walker, second by Councilman Zehner to allow the Snowhaven Expansion Committee to pursue grant money for a feasibility study and get a land swap agreement in place with Prairie Land and Timber. Motion carried by a unanimous vote of the Council present.
Gary McEwen was present to explain the route and ask questions about the Triathlon he is planning. He wanted to know who was responsible for paying the lifeguards and to request that South 1st Street be closed as a safety street for the kids’ route. The bike route for adults was planned for Gun Club road. He looked at Mt. Idaho Road, but based on the amount of traffic and the speed of the vehicles, he felt Gun Club road would be safer. Mayor Vanderwall was concerned with the truck traffic on Gun Club road during harvest. The event is tentatively scheduled for August 12th starting at 7:30 a.m. On motion by Councilman Lorentz second by Councilman Houger to allow Gary McEwen to close South 1st Street between Park and Florence, run the bike race to edge of city limits toward Gun Club Road and to pay the lifeguard expense during the swimming time. Motion carried by a unanimous vote of the Council present. Chief Sedam stated he was satisfied with the route and that a day shift officer would help keep an eye on things. On motion by Councilwoman DeHaas, second by Councilman Lorentz to have the City donate the pool use fee of $100.00 to the triathlon event. Motion carried by a unanimous vote of the Council present.
The Camas Prairie Bowmen president, Kent Roberts, was present to request a renewal to the Archery Range. The range is used for various activities, such as local Cub Scouts Hunter Education, Bow Hunter Education and the National Wild Turkey Federation. The course has been vastly improved since the original lease and is kept clean of brush and dead trees. The bowmen would like to renew the lease for another 10 years. Councilman Lester felt a clause should be added that allowed either party to be released from the agreement prior to the expiration date. On motion by Councilman Walker, second by Councilwoman DeHaas to instruct Attorney Albers to draft a new agreement with language that would have an out clause for both parties, present the drafted agreement to both parties for approval and return to the council for a decision by the end of July. Motion carried by a unanimous vote of the Council present.
Christie Brown asked to close South State Street for vendors during the fund raiser at Heritage Square for Camp Rainbow Gold. The booths would set up on South State Street and then the games and activities can be held in the square. On motion by Councilman Lester, second by Councilman Zehner to close South State from Main to South Street on August 19th and to allow Christie to put up no parking signs on the north side between State and College. Motion carried by a unanimous vote of the Council present.
Christie also asked to have a catering permit approved for a beer garden on the Bell Equipment lot. Councilman Zehner made a motion, second by Councilman Lorentz to approve the catering permit for the beer garden on the Bell Equipment property. Motion carried by a unanimous vote of the Council present.
COMMITTEE REPORTS: Chief of Police Sedam summarized the monthly report, reporting that the department responded to 200 calls for service. There were 140 cases written, 36 misdemeanor arrests, 0 felony arrests, 58 citations, 21 written warnings issued, 3 dogs and 2 cats impounded. The Police and Animal Control Report for May 2006 was accepted on motion by Councilman Lester, second by Councilman Zehner. Motion carried by a unanimous vote of the Council present. Chief Sedam held a found property sale on May 31st and brought in approximately $360.00.
The Water Leak report for May 2006 was presented and it was reported that the department repaired 17 leaks (39 year to date) and installed no new service.
WATER PROJECT UPDATE: Mike Sturdevant provided numbers representing the percentage of work completed as follows:
Footage of pipe = 58%
Hydrants = 69%
Customer services = 44%
Percent of scheduled contract duration =67%
SUMMER READING PROGRAM: On motion by Councilman Lester, second by Councilman Walker to donate a daily pool pass for any child that completes the summer reading program. Motion carried by a unanimous vote of the council present.
SIDEWALK WAIVER REQUEST: On motion by Councilman Lester, second by Councilman Zehner to grant Carroll Adkison an indefinite sidewalk waiver at 1021 North State Street. Motion carried by a unanimous vote of the Council present.
WILLIAMS SUBDIVISION: Public Works Director Gortsema explained that Lowell Williams came to him to ask if the City would be willing to split the cost of paving 10th Street. Lowell plans to pay for 1/6th of the cost which would work out to be $2,232.00 each. The quote is to pave it the width of the current curb returns which would be a 34 foot mat. Lowell has determined that he’s going to put in curb and gutter on 10th street on the north side as he would like to drain to Hall Street now instead of using the swale as originally planned. At this time, Lowell would like to split the quote equally six ways instead of basing it on a per foot price. Last years price to dust oil the street cost about $250.00. Councilman Lester didn’t have a problem with the City paying $2,232.00; however he felt both sides of 10th should have curb and gutter. He felt the street should be finished while possible. On motion by Councilman Lorentz, second by Councilman Zehner to have the City participate in the paving of 10th Street with a cost up to $2,232.00. Motion passed, Councilman Lester voting no.
CHIP SEAL BIDS: Councilman Lester made a motion, second by Councilman Zehner to authorize public works to call for a chip seal bids. Motion carried by a unanimous vote of the Council present.
CITY ATTORNEY MEETING: On motion by Councilman Zehner, second Councilman Lester to allow Attorney Albers to attend the attorney meeting in Lewiston for $35.00. Motion carried by a unanimous vote of the Council present.
NOTICES OF P&Z HEARINGS: Clerk Kennedy brought to the attention of the Council the recommendation from AIC that stated P&Z notice of hearings should not be sent certificated mail because then if a person doesn’t pick up the notice the City has proof that they didn’t receive notice of hearing. Attorney Albers felt that the City should continue to send them out certified mail; otherwise you don’t have proof that anyone received the notice. The Council felt everything should be left as is.
REQUEST TO REMOVE TREES: The Council received a request to removed dead trees from the right of way at 704 North College. Although the trees aren’t quite dead they are close. On motion by Councilman Lester, second by Councilman Zehner to allow Jeff Cook at 704 North College to remove any trees from the right of way and to let them know they have to get City permission to replant trees in right of way. Motion carried by a unanimous vote of the Council present.
ITEMS TO NOTE: Second quarter budget reports were provided to the Council.
The meeting adjourned at 9:15 P.M.
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Terry Vanderwall - Mayor
ATTEST:
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Tonya Kennedy – City Clerk
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