December 18, 2006 Regular Meeting

The City Council met in regular session on December 18, 2006 at 7:30 P.M. in the Council Chambers of City Hall.

Mayor Vanderwall presided:

Councilmembers present:

Bruce Walker
Brian Lorentz
Georgia DeHaas
Delbert Houger
James Zehner
Wes Lester

City employees present were Public Works Director Gortsema, Chief Sedam, Attorney Albers and Clerk Kennedy.

The meeting was called to order and the minutes of the November 20th regular meeting were approved as presented by Councilwoman DeHaas, second by Councilman Lester. Motion carried by a unanimous vote of the Council present.

PUBLIC HEARING ON FEE INCREASES: Mayor Vanderwall opened the public hearing on the Wastewater and Street fee increases and the new fee at Snowhaven as described below:

Wastewater: Sludge - current $.08/gal.; recommend $.10/gal. Septic - current $.05/gal.; recommend $.07/gal.

Street: Street cut - current $1.50/SF; recommend $2.50/SF

Snowhaven: Combination Tube and Ski pass – $18.00 with a $2.00 upgrade for a night pass

There being no public present for comments, the hearing was declared closed.

COMMITTEE REPORTS: Chief of Police Sedam summarized the monthly report, reporting that the department responded to 144 calls for service. There were 92 cases written, 28 misdemeanor arrests, 3 felony arrests, 59 citations, 23 written warnings issued, 3 dogs and 0 cats impounded. The Police and Animal Control Report for November 2006 was accepted on motion by Councilman Lester, second by Councilman Zehner. Motion carried by a unanimous vote of the Council present.

The Water Leak report for November 2006 was presented and it was reported that the department repaired 0 leaks (107 year to date) and installed no new services.

The Snowhaven Minutes of December 6, 2006 were accepted on motion by Councilman Zehner, second by Councilman Lester. Motion carried by a unanimous vote of the Council present.

On motion by Councilman Houger, second by Councilwoman DeHaas to accept the Library Board Minutes from November 16, 2006 and to appoint Carol Kinzer to a 5-year term on the board. Motion carried by a unanimous vote of the Council present.

WATER PROJECT: Public Works Director Gortsema explained that Bodiford submitted Pay Request #14 from which approximately $50,000.00 was withheld for incomplete paving, reducing the pay request to $226,946.79. Bodiford has not responded to letters, emails or phone calls about the unresolved paving issues; therefore, Gortsema asked for the Council’s blessing to have the City crew start paving those areas that need repaired. All time and materials will be recorded so Bodiford can be billed for the cost. Gil Walker has not approved the pay request due to the paving issues.

On motion by Councilman Walker, second by Councilman Lester to proceed with patching of the unfinished streets by the City crew starting tomorrow and to have Attorney Albers contact Gil Walker to see if there is something else that can be done with the lack of response from Bodiford. Motion carried by a unanimous vote of the Council present.

CONSENT AGENDA: Mayor Vanderwall explained that items on the Consent Agenda are considered routine in nature and would be enacted with one motion, unless a Councilmember wishes to have an item removed for further discussion. On motion by Councilman Lester, second by Councilman Walker to remove the bills from the consent agenda. Motion carried by a unanimous vote of the Council present. Mayor Vanderwall stated that the bills would be considered following the close of the consent agenda.

There being no further requests for removal, Councilman Walker moved, seconded by Councilman Zehner to read the Consent Agenda by title only. Motion carried by a unanimous vote of the Council present.

1. Approve the applications submitted by the following business for pawn, secondhand & junk store licenses.

Ralph Martin d/b/a Martin’s Antiques
Milton Perry d/b/a B & B Bargain Store

2. Approve the Annual Street Finance Report and authorize publication

3. Change the January 1st meeting date to January 2, 2007, due to New Years Day

4. Adoption of Resolution #193: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRANGEVILLE, ENDORSING THE EFFORTS OF THE NORTHWEST PASSAGE SCENIC BYWAY ADVISORY TEAM AND SUPPORTING THE IMPLEMENTATION OF THE 2006 CORRIDOR MANAGEMENT PLAN AND WAYFINDING SYSTEM PLAN.

5. Adoption of Resolution #194: A RESOLUTION OF THE CITY OF GRANGEVILLE ESTABLISHING CERTAIN SNOWHAVEN FEES.

6. Adoption of Resolution #195: A RESOLUTION OF THE CITY OF GRANGEVILLE PROVIDING FOR AN INCREASE IN CERTAIN WASTEWATER TREATMENT PLANT FEES PURSUANT TO GRANGEVILLE CITY CODE SECTION 8-5-3-2.

7. Send letter to ITD regarding Grangeville bypass

On motion by Councilman Walker, second by Councilman Lorentz to adopt the Consent Agenda as read by title only. ROLL CALL VOTE: YES: DeHaas, Houger, Walker, Lorentz, Lester, Zehner. NO: none. Motion passed.

BILLS: On motion by Councilman Lester, second by Councilman Houger to remove Bodiford’s Pay Request #14 from the bills. The remaining bills were approved and ordered paid out of their respective funds. Motion carried by a unanimous vote of the Council present.

Payroll Fund $ 46,478.38
General Fund $ 63,163.54
Street Fund $ 30,664.05
Library Fund $ 3,992.04
Library Memorial Fund $ 854.78
Insurance Fund $ 15,728.50
Recreation Fund $ 3,221.70
Snowhaven Fund $ 5,434.41
Medical Insurance Fund $ 12,991.24
Water Fund $270,457.27
Sewer Fund $ 33,389.08
Sanitation Fund $ 35,801.73

BODIFORD PAY REQUEST: Councilman Lester made a motion, second by Councilman Lorentz to approve Bodiford’s Pay Request #14 only upon Gil Walker’s recommendation and Bodiford returning the City’s calls. Motion carried by a unanimous vote of the Council present.

VACATION OF ARAM STREET: Public Works Director Gortsema stated that a water main is located in Aram Street; therefore he recommended not vacating the street. On motion by Councilman Lester, second by Councilman Zehner to deny the request to vacate a portion of Aram Street with the reasons being the location of a city water main in the street right of way and the use of the street for possible city expansion and to direct Attorney Albers to create findings of fact for adoption at the next meeting. Motion carried by a unanimous vote of the Council present.

FOOTHILLS INC. RENEWAL: Attorney Albers researched municipal leases and reported that there is no limitation on the length of time that a City can authorize a lease. Attorney Albers stated he needed to create a resolution to authorize the lease. On motion by Councilman Lester, second by Councilman Zehner to extend the Foothills Inc water lease signing until the January 2nd meeting and to have Attorney Albers create a resolution to authorize the renewal of the lease. Motion carried by a unanimous vote of the Council present.

INDUSTRIAL ZONE SETBACK: Councilman Lester looked at the zoning map and felt that maybe the setbacks were established as fire and traffic safety. He doesn’t feel the setback should be any different than the zone it abuts. Councilman Walker stated in the industrial zone there should be setbacks for fire.

Councilman Lester made a motion, second by Councilman Houger to change the industrial zone setbacks to read any yard abutting a residential zone shall be a five foot setback and to delete the section about storage of materials. Motion carried by a unanimous vote of the Council present. Attorney Albers will draft the ordinance and it will be sent to planning and zoning for a public hearing.

SIDEWALK WAIVER REQUEST: On motion by Councilman Lorentz, second by Councilwoman DeHaas to grant Lucas Draper, 223 East North 5th Street, an indefinite sidewalk waiver. Motion carried by a unanimous vote of the Council present.

RESOLUTION NO. 196

(Resolution No. 196 in its entirety on file in the City’s Resolution File)

The following resolution was introduced by Councilmen Zehner who moved for its adoption. Second by Councilman Lorentz.

A RESOLUTION OF THE MAYOR AND COUNCIL OF THE CITY OF GRANGEVILLE, IDAHO, ADOPTING A RECORD RETENTION SCHEDULE.

ROLL CALL VOTE: YES: DeHaas, Houger, Walker, Lorentz, Lester, Zehner. NO: none. The motion passed. Mayor Vanderwall then declared Resolution No. 196 duly approved and adopted.

RESOLUTION NO. 192

(Resolution No. 192 in its entirety on file in the City’s Resolution File)

The following resolution was introduced by Councilmen Lester who moved for its adoption. Second by Councilwoman DeHaas.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRANGEVILLE, AUTHORIZING MAYOR VANDERWALL TO SIGN ALL APPLICATIONS, GRANT AGREEMENTS, AND OTHER DOCUMENTS RELATING TO WASTEWATER PLANNING GRANTS.

ROLL CALL VOTE: YES: DeHaas, Houger, Walker, Lorentz, Lester, Zehner. NO: none. The motion passed. Mayor Vanderwall then declared Resolution No. 192 duly approved and adopted.

ORDINANCE NO. 809

(Ordinance No. 809 in its entirety on file in the City’s Ordinance File)

AN ORDINANCE OF THE CITY OF GRANGEVILLE PROVIDING FOR THE AMENDMENT OF GRANGEVILLE CITY ORDINANCE NO. 167 RELATING TO THE ABANDONMENT AND VACATION OF A PORTION OF 10TH STREET LYING BETWEEN BLOCKS B AND C OF THE SOUTH ADDITION TO THE CITY OF GRANGEVILLE, IDAHO COUNTY, IDAHO; REDUCING THE AMOUNT OF 10TH STREET THAT IS VACATED FROM THAT WHICH WAS VACATED IN ORDINANCE NO. 167, BASED UPON CHANGED CIRCUMSTANCES, THUS VACATING ONLY A PORTION OF SAID STREET; PROVIDING FOR THE REPEAL OF ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH; AND, PROVIDING FOR THE ORDINANCE BECOMING EFFECTIVE UPON ITS PASSAGE, APPROVAL, AND PUBLICATION.

On motion by Councilman Lorentz, second by Councilman Lester that the first reading be approved, that the rules be suspended, the second and third readings be waived and the ordinance be approved and adopted. ROLL CALL VOTE: YES: DeHaas, Houger, Walker, Lorentz, Lester, Zehner. NO: none. The motion passed. Mayor Vanderwall then declared Ordinance No. 809 duly approved and adopted.

ORDINANCE NO. 810

(Ordinance No. 810 in its entirety on file in the City’s Ordinance File)

AN ORDINANCE OF THE CITY OF GRANGEVILLE PROVIDING FOR THE AMENDMENT OF A PORTION OF SECTION 8-5-3 OF THE MUNICIPAL CODE OF THE CITY OF GRANGEVILLE WITH SAID AMENDMENT BEING ONLY OF SECTION 8-5-3(E)(7); PROVIDING FOR THE INCREASE IN PAVEMENT CUTTING FEES, SAID INCREASE BEING ADOPTED AFTER HEARING; PROVIDING FOR THE ORDINANCE BECOMING EFFECTIVE UPON ITS PASSAGE, APPROVAL, AND PUBLICATION; PROVIDING FOR THE RETENTION OF SECTION 8-5-3, EXCEPT IN SECTION 7; PROVIDING FOR AN EFFECTIVE DATE; AND, PROVIDING FOR THE REPEAL OF ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH.

On motion by Councilwoman DeHaas, second by Councilman Lester that the first reading be approved, that the rules be suspended, the second and third readings be waived and the ordinance be approved and adopted. ROLL CALL VOTE: YES: DeHaas, Houger, Walker, Lorentz, Lester, Zehner. NO: none. The motion passed. Mayor Vanderwall then declared Ordinance No. 810 duly approved and adopted.

ITEMS TO NOTE:

The meeting adjourned at 8:35 P.M.

_________________________________
Terry Vanderwall - Mayor

ATTEST:

_________________________
Tonya Kennedy – City Clerk

December 4, 2006 Regular Meeting

Meeting was cancelled