2006 Council Minutes

December 18, 2006 Regular Meeting

2006-12-18T19:30:00.000-08:00

The City Council met in regular session on December 18, 2006 at 7:30 P.M. in the Council Chambers of City Hall.

Mayor Vanderwall presided:

Councilmembers present:

Bruce Walker
Brian Lorentz
Georgia DeHaas
Delbert Houger
James Zehner
Wes Lester

City employees present were Public Works Director Gortsema, Chief Sedam, Attorney Albers and Clerk Kennedy.

The meeting was called to order and the minutes of the November 20th regular meeting were approved as presented by Councilwoman DeHaas, second by Councilman Lester. Motion carried by a unanimous vote of the Council present.

PUBLIC HEARING ON FEE INCREASES: Mayor Vanderwall opened the public hearing on the Wastewater and Street fee increases and the new fee at Snowhaven as described below:

Wastewater: Sludge - current $.08/gal.; recommend $.10/gal. Septic - current $.05/gal.; recommend $.07/gal.

Street: Street cut - current $1.50/SF; recommend $2.50/SF

Snowhaven: Combination Tube and Ski pass – $18.00 with a $2.00 upgrade for a night pass

There being no public present for comments, the hearing was declared closed.

COMMITTEE REPORTS: Chief of Police Sedam summarized the monthly report, reporting that the department responded to 144 calls for service. There were 92 cases written, 28 misdemeanor arrests, 3 felony arrests, 59 citations, 23 written warnings issued, 3 dogs and 0 cats impounded. The Police and Animal Control Report for November 2006 was accepted on motion by Councilman Lester, second by Councilman Zehner. Motion carried by a unanimous vote of the Council present.

The Water Leak report for November 2006 was presented and it was reported that the department repaired 0 leaks (107 year to date) and installed no new services.

The Snowhaven Minutes of December 6, 2006 were accepted on motion by Councilman Zehner, second by Councilman Lester. Motion carried by a unanimous vote of the Council present.

On motion by Councilman Houger, second by Councilwoman DeHaas to accept the Library Board Minutes from November 16, 2006 and to appoint Carol Kinzer to a 5-year term on the board. Motion carried by a unanimous vote of the Council present.

WATER PROJECT: Public Works Director Gortsema explained that Bodiford submitted Pay Request #14 from which approximately $50,000.00 was withheld for incomplete paving, reducing the pay request to $226,946.79. Bodiford has not responded to letters, emails or phone calls about the unresolved paving issues; therefore, Gortsema asked for the Council’s blessing to have the City crew start paving those areas that need repaired. All time and materials will be recorded so Bodiford can be billed for the cost. Gil Walker has not approved the pay request due to the paving issues.

On motion by Councilman Walker, second by Councilman Lester to proceed with patching of the unfinished streets by the City crew starting tomorrow and to have Attorney Albers contact Gil Walker to see if there is something else that can be done with the lack of response from Bodiford. Motion carried by a unanimous vote of the Council present.

CONSENT AGENDA: Mayor Vanderwall explained that items on the Consent Agenda are considered routine in nature and would be enacted with one motion, unless a Councilmember wishes to have an item removed for further discussion. On motion by Councilman Lester, second by Councilman Walker to remove the bills from the consent agenda. Motion carried by a unanimous vote of the Council present. Mayor Vanderwall stated that the bills would be considered following the close of the consent agenda.

There being no further requests for removal, Councilman Walker moved, seconded by Councilman Zehner to read the Consent Agenda by title only. Motion carried by a unanimous vote of the Council present.

1. Approve the applications submitted by the following business for pawn, secondhand & junk store licenses.

Ralph Martin d/b/a Martin’s Antiques
Milton Perry d/b/a B & B Bargain Store

2. Approve the Annual Street Finance Report and authorize publication

3. Change the January 1st meeting date to January 2, 2007, due to New Years Day

4. Adoption of Resolution #193: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRANGEVILLE, ENDORSING THE EFFORTS OF THE NORTHWEST PASSAGE SCENIC BYWAY ADVISORY TEAM AND SUPPORTING THE IMPLEMENTATION OF THE 2006 CORRIDOR MANAGEMENT PLAN AND WAYFINDING SYSTEM PLAN.

5. Adoption of Resolution #194: A RESOLUTION OF THE CITY OF GRANGEVILLE ESTABLISHING CERTAIN SNOWHAVEN FEES.

6. Adoption of Resolution #195: A RESOLUTION OF THE CITY OF GRANGEVILLE PROVIDING FOR AN INCREASE IN CERTAIN WASTEWATER TREATMENT PLANT FEES PURSUANT TO GRANGEVILLE CITY CODE SECTION 8-5-3-2.

7. Send letter to ITD regarding Grangeville bypass

On motion by Councilman Walker, second by Councilman Lorentz to adopt the Consent Agenda as read by title only. ROLL CALL VOTE: YES: DeHaas, Houger, Walker, Lorentz, Lester, Zehner. NO: none. Motion passed.

BILLS: On motion by Councilman Lester, second by Councilman Houger to remove Bodiford’s Pay Request #14 from the bills. The remaining bills were approved and ordered paid out of their respective funds. Motion carried by a unanimous vote of the Council present.

Payroll Fund $ 46,478.38
General Fund $ 63,163.54
Street Fund $ 30,664.05
Library Fund $ 3,992.04
Library Memorial Fund $ 854.78
Insurance Fund $ 15,728.50
Recreation Fund $ 3,221.70
Snowhaven Fund $ 5,434.41
Medical Insurance Fund $ 12,991.24
Water Fund $270,457.27
Sewer Fund $ 33,389.08
Sanitation Fund $ 35,801.73

BODIFORD PAY REQUEST: Councilman Lester made a motion, second by Councilman Lorentz to approve Bodiford’s Pay Request #14 only upon Gil Walker’s recommendation and Bodiford returning the City’s calls. Motion carried by a unanimous vote of the Council present.

VACATION OF ARAM STREET: Public Works Director Gortsema stated that a water main is located in Aram Street; therefore he recommended not vacating the street. On motion by Councilman Lester, second by Councilman Zehner to deny the request to vacate a portion of Aram Street with the reasons being the location of a city water main in the street right of way and the use of the street for possible city expansion and to direct Attorney Albers to create findings of fact for adoption at the next meeting. Motion carried by a unanimous vote of the Council present.

FOOTHILLS INC. RENEWAL: Attorney Albers researched municipal leases and reported that there is no limitation on the length of time that a City can authorize a lease. Attorney Albers stated he needed to create a resolution to authorize the lease. On motion by Councilman Lester, second by Councilman Zehner to extend the Foothills Inc water lease signing until the January 2nd meeting and to have Attorney Albers create a resolution to authorize the renewal of the lease. Motion carried by a unanimous vote of the Council present.

INDUSTRIAL ZONE SETBACK: Councilman Lester looked at the zoning map and felt that maybe the setbacks were established as fire and traffic safety. He doesn’t feel the setback should be any different than the zone it abuts. Councilman Walker stated in the industrial zone there should be setbacks for fire.

Councilman Lester made a motion, second by Councilman Houger to change the industrial zone setbacks to read any yard abutting a residential zone shall be a five foot setback and to delete the section about storage of materials. Motion carried by a unanimous vote of the Council present. Attorney Albers will draft the ordinance and it will be sent to planning and zoning for a public hearing.

SIDEWALK WAIVER REQUEST: On motion by Councilman Lorentz, second by Councilwoman DeHaas to grant Lucas Draper, 223 East North 5th Street, an indefinite sidewalk waiver. Motion carried by a unanimous vote of the Council present.

RESOLUTION NO. 196

(Resolution No. 196 in its entirety on file in the City’s Resolution File)

The following resolution was introduced by Councilmen Zehner who moved for its adoption. Second by Councilman Lorentz.

A RESOLUTION OF THE MAYOR AND COUNCIL OF THE CITY OF GRANGEVILLE, IDAHO, ADOPTING A RECORD RETENTION SCHEDULE.

ROLL CALL VOTE: YES: DeHaas, Houger, Walker, Lorentz, Lester, Zehner. NO: none. The motion passed. Mayor Vanderwall then declared Resolution No. 196 duly approved and adopted.

RESOLUTION NO. 192

(Resolution No. 192 in its entirety on file in the City’s Resolution File)

The following resolution was introduced by Councilmen Lester who moved for its adoption. Second by Councilwoman DeHaas.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRANGEVILLE, AUTHORIZING MAYOR VANDERWALL TO SIGN ALL APPLICATIONS, GRANT AGREEMENTS, AND OTHER DOCUMENTS RELATING TO WASTEWATER PLANNING GRANTS.

ROLL CALL VOTE: YES: DeHaas, Houger, Walker, Lorentz, Lester, Zehner. NO: none. The motion passed. Mayor Vanderwall then declared Resolution No. 192 duly approved and adopted.

ORDINANCE NO. 809

(Ordinance No. 809 in its entirety on file in the City’s Ordinance File)

AN ORDINANCE OF THE CITY OF GRANGEVILLE PROVIDING FOR THE AMENDMENT OF GRANGEVILLE CITY ORDINANCE NO. 167 RELATING TO THE ABANDONMENT AND VACATION OF A PORTION OF 10TH STREET LYING BETWEEN BLOCKS B AND C OF THE SOUTH ADDITION TO THE CITY OF GRANGEVILLE, IDAHO COUNTY, IDAHO; REDUCING THE AMOUNT OF 10TH STREET THAT IS VACATED FROM THAT WHICH WAS VACATED IN ORDINANCE NO. 167, BASED UPON CHANGED CIRCUMSTANCES, THUS VACATING ONLY A PORTION OF SAID STREET; PROVIDING FOR THE REPEAL OF ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH; AND, PROVIDING FOR THE ORDINANCE BECOMING EFFECTIVE UPON ITS PASSAGE, APPROVAL, AND PUBLICATION.

On motion by Councilman Lorentz, second by Councilman Lester that the first reading be approved, that the rules be suspended, the second and third readings be waived and the ordinance be approved and adopted. ROLL CALL VOTE: YES: DeHaas, Houger, Walker, Lorentz, Lester, Zehner. NO: none. The motion passed. Mayor Vanderwall then declared Ordinance No. 809 duly approved and adopted.

ORDINANCE NO. 810

(Ordinance No. 810 in its entirety on file in the City’s Ordinance File)

AN ORDINANCE OF THE CITY OF GRANGEVILLE PROVIDING FOR THE AMENDMENT OF A PORTION OF SECTION 8-5-3 OF THE MUNICIPAL CODE OF THE CITY OF GRANGEVILLE WITH SAID AMENDMENT BEING ONLY OF SECTION 8-5-3(E)(7); PROVIDING FOR THE INCREASE IN PAVEMENT CUTTING FEES, SAID INCREASE BEING ADOPTED AFTER HEARING; PROVIDING FOR THE ORDINANCE BECOMING EFFECTIVE UPON ITS PASSAGE, APPROVAL, AND PUBLICATION; PROVIDING FOR THE RETENTION OF SECTION 8-5-3, EXCEPT IN SECTION 7; PROVIDING FOR AN EFFECTIVE DATE; AND, PROVIDING FOR THE REPEAL OF ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH.

On motion by Councilwoman DeHaas, second by Councilman Lester that the first reading be approved, that the rules be suspended, the second and third readings be waived and the ordinance be approved and adopted. ROLL CALL VOTE: YES: DeHaas, Houger, Walker, Lorentz, Lester, Zehner. NO: none. The motion passed. Mayor Vanderwall then declared Ordinance No. 810 duly approved and adopted.

ITEMS TO NOTE:

The meeting adjourned at 8:35 P.M.

_________________________________
Terry Vanderwall - Mayor

ATTEST:

_________________________
Tonya Kennedy – City Clerk

December 4, 2006 Regular Meeting

2006-12-04T19:30:00.000-08:00

Meeting was cancelled

November 20, 2006 Regular Meeting

2006-11-20T19:30:00.000-08:00

The City Council met in regular session on November 20, 2006 at 7:30 P.M. in the Council Chambers of City Hall.

Mayor Vanderwall presided:

Councilmembers present:

Bruce Walker
Brian Lorentz
Georgia DeHaas
Delbert Houger
James Zehner
Wes Lester

City employees present were Public Works Director Gortsema, Chief Sedam, Attorney Albers and Clerk Kennedy.

The meeting was called to order and the minutes of the November 6th regular meeting were approved as presented by Councilman Lester, second by Councilman Lorentz. Motion carried by a unanimous vote of the Council present.

Chief Sedam introduced Andrew Beene to the City Council as the newest member of the Grangeville Police Department. He started today and Chief Sedam hopes to get him in the police academy in January.

VISITORS: Mary Jahn was present to ask the Council for their support for the Northwest Passage Scenic Byway Corridor Management Plan and Wayfinding System Plan through the adoption of a resolution of support. Mayor Vanderwall stated that a resolution would be developed and discussed at the next Council meeting.

WATER PROJECT: Public Works Director Gortsema stated that Bodiford was substantially complete about two weeks ago. On Wednesday a walk-through of the South side of the project took place and some areas were identified that needed work. Bodiford worked on those and left town on Friday. Poe is working on paving all the areas that needed to be repaired. Everything Bodiford dug has been completely patched or has one lift. If the weather cooperates, the patching should be done next week. Then a sweeper will come in after the patching is done. From some numbers compiled by Mike Sturdevant, it is expected that Bodiford will be about $30,000.00 under budget with the total project approximately $20,000.00 to $30,000.00 under budget.

COMMITTEE REPORTS: The Planning and Zoning Minutes from November 14, 2006 were accepted on motion by Councilman Lester, second by Councilman Zehner. Motion carried by a unanimous vote of the Council present. Mayor Vanderwall stated that according to the request by Mr. Brown, there will be a deed restriction in The Vineyards that restricts manufactured homes to be placed in his subdivision.

FOOTHILLS INC. RENEWAL: Attorney Albers added language to the lease to require insurance as long as it is reasonable priced. According to Albers, the City is obligated to continue to renew the lease, due to the wording in the original lease. Albers will check the validity of the lease; to see if the Council was able to approve the original water lease with a 25 year limit.

BILLS: The bills were approved and ordered paid out of their respective funds on motion by Councilman Lester, second by Councilman Zehner. Motion carried by a unanimous vote of the Council present.

Payroll Fund $ 38,695.53
General Fund $ 43,078.50
Street Fund $ 34,397.10
Library Fund $ 3,714.05
Library Memorial Fund $ 670.41
Recreation Fund $ 5,344.76
Snowhaven Fund $ 3,166.30
Medical Insurance Fund $ 11,273.10
Water Fund $251,510.69
Sewer Fund $ 28,764.92
Sanitation Fund $ 38,094.98

INDUSTRIAL ZONE SETBACK: Public Works Director Gortsema suggested letting the property owner use the property if they put up a privacy fence. Councilwoman DeHaas felt the setback should be five feet, same as commercial and that it should be any yards that abut a residential zone. Councilman Lorentz doesn’t think the Council has a clear cut idea on what they want, so he didn’t feel the City should go through the expense. On motion by Councilman Lester, second by Councilwoman DeHaas to table the discussion until next meeting. Motion carried by a unanimous vote of the Council present.

SURPLUS: On motion by Councilman Lester, second by Councilman Houger to declare the five old mixer assemblies at the wastewater plant surplus. Motion carried by a unanimous vote of the Council present.

ITEMS TO NOTE: Mayor Vanderwall and Public Works Director Gortsema visited with Jim and Charlene Madden and Josh Warden before the meeting about the Aram Street vacation and they understand the future use of Aram Street and the need to keep the street as a City right of way.

The meeting adjourned at 8:35 P.M.

_________________________________
Terry Vanderwall - Mayor

ATTEST:

_________________________
Tonya Kennedy – City Clerk

November 6, 2006 Regular Meeting

2006-11-06T07:30:00.000-08:00

The City Council met in regular session on November 6, 2006 at 7:30 P.M. in the Council Chambers of City Hall.

Mayor Vanderwall presided:

Councilmembers present:

Bruce Walker
Brian Lorentz
James Zehner
Del Houger
Wes Lester

Councilmember absent: Georgia DeHaas

City employees present were Public Works Director Gortsema, Chief Sedam, Attorney Albers and Clerk Kennedy.

The meeting was called to order and the minutes of the October 23rd regular meeting was approved as presented by Councilman Zehner, second by Councilman Lester. Motion carried by a unanimous vote of the Council present.

PUBLIC HEARING: A public hearing took place on the application submitted by Carolyn Bock to vacate a portion of Aram Street between Madison and Monroe. Public Works Director Gortsema recommended that Aram Street isn’t vacated since there is a 12” water main located in the right of way. It is also a prospective north/south street if development occurs South of the City. Carolyn Bock explained that they would like to have the street vacated from Madison south to Monroe, as they currently have a garage that is partially in the right of way and they would like to replace it. Their lot is 67.5’ x 100’. The old garage leans to the north and has holes in it. Councilman Zehner asked if there was room behind the house for a garage and Carolyn didn’t think so. Councilman Lorentz thought it might be better to go through the variance process instead of vacating the street. Councilman Walker felt it could be added expense if they fixed the garage and then later had to tear it down if the street was developed. The hearing was declared closed.

It was suggested that Gortsema help the property owners find their approximate property lines using a pin on Aram and Madison and then additional discussion will occur at the next meeting.

VISITORS: Floyd Lytle, 221 E So 1st Street, was present to request a waiver for the $100.00 variance application fee. Floyd would like to put a roof over his porch to keep the wind and weather off, but the porch is in the setback so it isn’t possible to add the roof without a variance. He doesn’t have the $100.00 necessary to go through the variance process. Councilman Zehner asked how much the publication costs would be. Clerk Kennedy stated the advertising costs are probably $50.00 or less. Councilman Lester doesn’t like the fee any more than others, but he doesn’t know how it can be waived for some people and not for others, as part of the fee is the publication cost the city incurs. On motion by Councilman Walker, second by Councilman Zehner to waive $50.00 of the fee and charge Floyd $50.00 for his application, based upon a hardship case. Motion carried by a unanimous vote of the Council.

Ted Lindsley, 327 North Meadow, was present to request an indefinite sidewalk waiver on the north side of his property. The sidewalk, on Meadow Street, currently ends approximately 50’ from Nezperce Street. The sidewalk would need to cross the creek that runs under Meadow Street. On motion by Councilman Lorentz, second by Councilman Houger to grant Ted Lindsley an indefinite sidewalk waiver for the remainder of the sidewalk on north meadow to the north of his driveway. Motion carried by a unanimous vote of the Council present.

COMMITTEE REPORTS: Chief of Police Sedam summarized the monthly report, reporting that the department responded to 152 calls for service. There were 92 cases written, 26 misdemeanor arrests, 1 felony arrests, 65 citations, 35 written warnings issued, 8 dogs and 9 cats impounded. The Police and Animal Control Report for October 2006 was accepted on motion by Councilman Lester, second by Councilman Lorentz. Motion carried by a unanimous vote of the Council present.

Chief Sedam stated that his department has run radar on North State and the highest speed is 30mph with most speeds 24mph or 25mph. The Chief will continue to monitor this next week, but doesn’t feel another speed limit sign is necessary.

The Water Leak report for October 2006 was presented and it was reported that the department repaired 8 leaks (107 year to date) and installed no new services.

WATER PROJECT UPDATE: Public Works Director Gortsema stated that the main line pipe and hydrants are all installed. Bodiford is currently completing tie-ins at the intersections and Poe is patching streets.

The Snowhaven Minutes of November 1, 2006 were accepted on motion by Councilman Lester, second by Councilman Lorentz. Motion carried by a unanimous vote of the Council present.

HANDICAP ORDINANCE: Attorney Albers read the first reading of the following ordinance.

ORDINANCE NO. 808

(Ordinance No. 808 in its entirety on file in the City’s Ordinance File)

AN ORDINANCE OF THE CITY OF GRANGEVILLE PROVIDING FOR THE AMENDMENT OF SECTION 10-3-4 OF THE MUNICIPAL CODE OF THE CITY OF GRANGEVILLE RELATING TO PROJECTIONS INTO REQUIRED YARDS; INCLUDING WITHIN THE DEFINITION OF ALLOWED PROJECTIONS REASONABLY NECESSARY HANDICAP RAMPS TO ACCOMMODATE PERSONS WITH DISABILITIES TO BE GRANTED WITH PERMISSION OF THE COUNCIL PROVIDED THEY DO NOT CONSTITUTE SIGHT DISTANCE TRAFFIC VISIBILITY PROBLEMS OF ANY KIND; PROVIDING FOR THE CONTINUANCE OF THE HANDICAP RAMP THEREAFTER AS A PERMANENT ADDITION TO PERMITTED STRUCTURES; PROVIDING FOR THE REPEAL OF ORDINANCES OR PART OF ORDINANCES IN CONFLICT HEREWITH; AND, PROVIDING FOR THE ORDINANCE BECOMING EFFECTIVE UPON ITS PASSAGE, APPROVAL, AND PUBLICATION.

On motion by Councilman Lester, second by Councilman Walker that the first reading be approved as corrected, that the rules be suspended, the second and third readings be waived and the ordinance be approved and adopted. A roll call vote was duly taken with the following results:

Councilman Houger Yes
Councilman Walker Yes
Councilman Lorentz Yes
Councilman Lester Yes
Councilman Zehner Yes

The motion passed. Mayor Vanderwall then declared Ordinance No. 808 duly approved and adopted.

SEWER PROJECT, CONTRACT WITH J-U-B: Public Works Director Gortsema budgeted $100,000.00 for the Mill Street sewer project and would like to contract with J-U-B Engineers. They will get started so the project can be bid in the spring. On motion by Councilman Walker, second by Councilman Lester to enter into a contract with J-U-B Engineers for the Mill Street sewer project. Motion carried by a unanimous vote of the Council present.

RESOLUTION NO. 191

(Resolution No. 191 printed in its entirety on Page 243 in the Resolution Book)

The following resolution was introduced by Councilman Walker who moved for its adoption. Second by Councilman Lorentz.

A RESOLUTION OF THE CITY OF GRANGEVILLE, IDAHO COUNTY, IDAHO FORMALLY ADOPTING AND RATIFYING THE CITY OF GRANGEVILLE ROAD SIGN MANAGEMENT PLAN, WHICH WAS ADOPTED BY MOTION BEFORE THE CITY COUNCIL ON THE 23RD DAY OF OCTOBER, 2006.

A roll call vote was duly taken with the following results:

Councilman Houger Yes
Councilman Lester Yes
Councilman Lorentz Yes
Councilman Lester Yes
Councilman Zehner Yes

The motion passed. Mayor Vanderwall then declared Resolution No. 191 duly approved and adopted.

EXECUTIVE SESSION: On motion by Councilman Lester, second by Councilman Zehner to go into Executive Session according to Section 67-2345 (c) real property. A roll call vote was duly taken with the following results:

Councilman Houger Yes
Councilman Walker Yes
Councilman Lorentz Yes
Councilman Lester Yes
Councilman Zehner Yes

Motion passed.

A motion was made by Councilman Zehner, second by Councilman Lester to go out of Executive Session. A roll call vote was duly taken with the following results:

Councilman Houger Yes
Councilman Walker Yes
Councilman Lorentz Yes
Councilman Lester Yes
Councilman Zehner Yes

Motion passed.

On motion by Councilman Walker, second by Councilman Lorentz in relation to 10th Street property lines, to accept the offer that Kathy Parsells presented and have Attorney Albers bring a formal proposal to the next meeting for Council approval. Motion carried by a unanimous vote of the Council present.

The meeting adjourned at 8:25 P.M.
_________________________________
Terry Vanderwall - Mayor

ATTEST:

________________________
Tonya Kennedy – City Clerk

October 23, 2006 Regular Meeting

2006-10-23T07:30:00.000-07:00

The City Council met in regular session on October 23, 2006 at 7:30 P.M. in the Council Chambers of City Hall.

President Walker presided:

Councilmembers present:

Brian Lorentz
Georgia DeHaas
Delbert Houger
James Zehner
Wes Lester

Mayor Vanderwall absent

City employees present were Public Works Director Gortsema, Chief Sedam, Attorney Albers and Clerk Kennedy.

The meeting was called to order and the minutes of the October 2nd regular meeting were approved as presented by Councilwoman DeHaas, second by Councilman Lester. Motion carried by a unanimous vote of the Council present.

VISITORS: Ray Anderson of Anderson Aeromotive was present to request a sidewalk waiver at his location at 824 North D Street. The only street frontage they have is along Pine Street as they have a private access road off D Street. Mr. Anderson didn’t feel it was necessary to have sidewalks and didn’t see any value to the City. On motion by Councilman Zehner, second by Councilman Lorentz to grant Ray Anderson of Anderson Aeromotive an indefinite sidewalk waiver on Pine Street. Motion carried by a unanimous vote of the Council present.

Melissa Malone, 1013 North State, is concerned about the safety of approximately 12 kids that get on the bus stop on North State. She would like to have “school bus stop ahead” signs placed prior to the bus stop and the possibility of an additional 25 mph speed limit sign heading North on State Street. Melissa understands that the cost of the school bus stop ahead signs is her responsibility and she is willing to pay for them. On motion by Councilman Lester, second by Councilman Houger to grant Melissa Malone permission to place school bus stop ahead signs (or another appropriate wording) on North State, at her cost, with the City ordering and installing the signs.

Councilman Lorentz suggested some additional patrols by the police department, rather than placing another speed limit sign on North State. Chief Sedam explained that he has done that additional patrols there but they can do more. He will try to get the speed trailer from the County and set it up.

Mark Green submitted a letter to the Council outlining his plan for sewer to the Greenco property east of the Grangeville Salmon Road and south of Highway 13 and requesting confirmation that he could connect to City services. Mark needed this information for the bid he submitted for the new Forest Service Building. Councilwoman DeHaas had the request clarified by asking Mark if technically a letter stating that the City would allow connection to City services would be adequate. On motion by Councilman Lester, second by Councilman Zehner declaring an intention on the part of the council to provide water and sewer services to the Green property line east of the Grangeville salmon road and south of the highway 13, contingent upon annexation, and at the owner’s expense. Motion carried by a unanimous vote of the Council present. Councilman Lester asked Mark to consider possibly extending the area of impact line beyond the City limit line if he ends up annexing.

WATER PROJECT: Public Works Director Gortsema explained that Bodiford started laying main line pipe today and continues to work on the service lines in the high zone area. They have no intention of requesting a winter shut down and they will stay until they get it done. They have a commitment from POE to stay here as long as the plant can operate. If everything isn’t paved, they will put cold mix in this fall and then come back in the spring to replace with hot mix. The system should be finished with an all weather surface before Bodiford leaves.

On motion by Councilman Lester, second by Councilman Zehner to approve Bodiford’s pay request #12 and pay request #13 in the amount of $128,870.64 and $60,466.15 respectively. Motion carried by a unanimous vote of the Council present.

COMMITTEE REPORTS: The Planning and Zoning Minutes from October 3, 2006 were accepted on motion by Councilwoman DeHaas, second by Councilman Lorentz. Motion carried by a unanimous vote of the Council present.

The Council reviewed the application and recommendation for the variance application submitted by Mondo Leon, 516 West South 1st Street. Mondo’s request was to build a canopy over the front door/steps that would encroach into the front yard setback by approximately six feet. On motion by Councilman Lester, second by Councilman Houger to grant Mondo Leon a variance to place a canopy over his front porch and steps that would encroach into the front yard setback approximately six feet. Motion carried by a unanimous vote of the Council present.

The Council reviewed the application and recommendation for the conditional use application submitted by Yolanda Stout, 223 Park Street. Yolanda was present to explain that when they moved in March, they had 5 dogs and didn’t realize that there was a limit for the City since she saw horses and roosters in town. She has a rotweiller 14 years old, a black lab 3 years old, and three Chihuahuas, ages 8 years, 1 year and 6 months. Yolanda talked to the neighbors when she delivered the notice of hearing and one neighbor said she didn’t care but then wrote a letter against keeping the animals. Councilman Walker stated that the planning and zoning minutes reflected both positive and negative comments. Chief Sedam stated that there have been barking dog complaints in the neighborhood, but they have not pinned down the Stouts as being the neighbor with barking dogs. Councilman Lester doesn’t agree with having five dogs in town, but also understands how you get attached to them. On motion by Councilman Lester, second by Councilman Zehner to accept the Planning and Zoning recommendation for the Stouts at 223 Park Street for a conditional use to have five dogs, using the same wording as P & Z minutes. Councilwoman DeHaas did not want the motion to reflect anything about a kennel license. Motion carried, Councilwoman DeHaas and Councilman Lorentz voting no. Councilman Walker asked if the dogs can be tracked through licensing and yes they can.

On motion by Councilman Zehner, second by Councilman Lester to accept the Snowhaven Board Minutes of September 13, 2006. Motion carried by a unanimous vote of the Council present.

On motion by Councilman Lester, second by Councilman Houger to accept the Library Board Minutes of September 28, 2006. Motion carried by a unanimous vote of the Council present.

FOOTHILLS INC. RENEWAL: Attorney Albers explained that the original Foothills Inc. lease was a 25 year agreement between Foothills Inc. and the City that gave a right of renewal. The agreement had unusual language that said if Foothills Inc. couldn’t get insurance then they didn’t have to. Albers recommended to Bruce Schoo to check on insurance and see if it is available and then check with the users to see if they will participate in the cost. When he has gathered his information, then he should contact the water and sewer committee who will make a recommendation for the City Council. On motion by Councilman Lester, second by Councilman Houger to extend the Foothills Inc. contact until December 4th. Motion carried by a unanimous vote of the Council present.

HANDICAP RAMP ORDINANCE: Councilwoman DeHaas would like to see the ordinance read that the only time a ramp would need to be removed would be if the owner wants to take it out. Councilman Houger thinks people may buy the house wanting the ramp. If the ramp is approved and has a building permit, why remove it? Councilman Lorentz felt it was foolish to make someone tear out a ramp if it was built correctly. Attorney Albers will have a new draft o the ordinance at the next meeting.

BILLS: The bills (including Bodiford’s pay request #12) were approved and ordered paid out of their respective funds on motion by Councilman Lester, second by Councilman Zehner. Motion carried by a unanimous vote of the Council present.

Payroll Fund $ 48,147.79
General Fund $ 70,982.01
Street Fund $ 28,810.64
Library Fund $ 4,674.25
Recreation Fund $ 9,998.68
Snowhaven Fund $ 246.06
Medical Insurance Fund $ 15,192.12
Water Fund $390,815.94
Sewer Fund $ 46,232.11
Sanitation Fund $ 39,625.88

UTILITY WRITE OFFS: On motion by Councilman Lester, second by Councilman Lorentz to approve the write-off of non-collectible accounts in the amount of $1,535.35. Motion carried by a unanimous vote of the Council present.

SIDEWALK WAIVER: Clerk Kennedy explained that Ted Lindsley, 327 North Meadow is constructing an additional building with a valuation over $5,000.00, which triggers the sidewalk ordinance. The Council needed to review his sidewalk waiver initially granted November 18, 2002. On motion by Councilman Lorentz, second by Councilman Lester to extend Ted Lindsley’s sidewalk waiver on Nezperce Street. Motion carried by a unanimous vote of the Council present. It was noted that Ted doesn’t have sidewalks to the North of his driveway on Meadow. If he doesn’t want to put sidewalks in, then he would need to submit a waiver request for the remainder of Meadow Street.

DONATION: On motion by Councilman Lester, second by Councilman Zehner to donate a Season Family Pool pass to the Festival of Trees as requested. Motion carried by a unanimous vote of the Council present.

SUBDIVISION PROCESS: Public Works Director Gortsema researched some information on how the City of Lewiston processes subdivision plats and found out that they have three kinds of plats: administrative, preliminary and final, with fees assigned to each. Gortsema felt some changes needed to be made to the City’s subdivision code.

On the question of what to charge for the amended plat of the Kaschmitter Subdivision, Attorney Albers felt it was appropriate, based on the amount of time to review to waive the plat fees but have him pay the actual costs of annexation and publishing of the hearings. On motion by Councilman Lester, second by Councilman Zehner to have Camas Gravel pay for the actual fees incurred on the review of the amended Kaschmitter Subdivision plat for Potlatch Credit Union. Motion carried by a unanimous vote of the Council present. Councilman Lester felt the City needs to have a fee schedule created for future use.

ROAD SIGN MANAGEMENT PLAN: Public Works Director Gortsema put into writing what the City does with signs if they are destroyed, missing or damaged. There is grant money available through LHTAC for signs and sign related hardware and also in a category which isn’t always used. In order to apply for the grant, Cities get points if they have a Sign Management Plan. Councilman Lorentz made a motion, second by Councilman Lester to adopt the Road Sign Management Plan as presented by Gortsema. Motion carried by a unanimous vote of the Council present.

SURPLUS: On motion by Councilman Zehner, second by Councilman Lester to declare various old water meters surplus. Motion carried by a unanimous vote of the Council present.

RESIGNATION: On motion by Councilman Houger, second by Councilwoman DeHaas to accept the letter of resignation submitted by Kevin Duden. Motion carried by a unanimous vote of the Council present.

EXECUTIVE SESSION: On motion by Councilman Zehner, second by Councilman Lester to go into Executive Session according to Section 67-2345 (b) personnel. A roll call vote was duly taken with the following results:

Councilwoman DeHaas Yes
Councilman Houger Yes
Councilman Lorentz Yes
Councilman Lester Yes
Councilman Zehner Yes

Motion passed.

A motion was made by Councilman Lester, second by Councilman Houger to go out of Executive Session. A roll call vote was duly taken with the following results:

Councilwoman DeHaas Yes
Councilman Houger Yes
Councilman Lorentz Yes
Councilman Lester Yes
Councilman Zehner Yes

Motion passed.

ITEMS TO NOTE: The Walco Tonnage Report for September 2006 was submitted to the Council.

The meeting adjourned at 9:25 P.M.

_________________________________
Bruce Walker – President
ATTEST:

_________________________
Tonya Kennedy – City Clerk

October 2, 2006 Regular Meeting

2006-10-02T07:30:00.000-07:00

The City Council met in regular session on October 2, 2006 at 7:30 P.M. in the Council Chambers of City Hall.

Mayor Vanderwall presided:

Councilmembers present:

Bruce Walker
Brian Lorentz
James Zehner
Del Houger
Wes Lester
Georgia DeHaas

City employees present were Public Works Director Gortsema, Chief Sedam, Attorney Albers and Clerk Kennedy.

The meeting was called to order and the minutes of the September 18th regular meeting was approved as presented by Councilwoman DeHaas, second by Councilman Lester. Motion carried by a unanimous vote of the Council present.

PUBLIC HEARING: Attorney Albers explained that during some research, the Clerk found Ordinance #167 which was passed on June 9, 1926 vacating 10th Street. At that time, the owner owned both sides of 10th Street, but the City never deeded the property back to the owner. The Ordinance was published in the free press. Historically, the road has been used to access the houses on 10th Street and now to access the new Williams Subdivision. To fix this error, the City will follow through with the agreement that the City made with Kathy Parsells when she deeded 14’ on the North side of 10th Street. The agreement stated that the City would hold a hearing and vacate a portion of 10th Street if possible. In 1974 14’ was taken off Madison and then given to the property owners on 10th Street on the north side of their yard. The new agreement will then vacate an additional 16’ which makes a new north line of the yard which is about 4’ south of the pavement of 10th Street, which allows for a right of way area for future sidewalks. The City would keep a 44’ right of way for 10th Street. This would allow the street to line up as built. Attorney Albers will talk to Hunter Edwards to make sure the description is accurate before creating the amended ordinance. The City will amend Ordinance #167 so the City would end up keeping the 44’ of right of way.

Dorothy Walker lives on South Hall and Madison and stated that Madison Street is 16’ off. The Walker property line is actually 16’ into Madison. Anita Keller told her where the 16’ is off. Dorothy feels the starting point is wrong on Madison, so if the City is also off 16’ then the City is starting from the wrong point.

Jeff Kutner asked how the City could do anything if the street is already vacated. Attorney Albers explained that the City has the ability to claim a prescriptive right to the street. The title of the street is still with the City since a deed wasn’t ever done.

Linda Fisher asked what the dimensions of the property would then be. Public Works Director Gortsema stated they should be about 116’.

On motion by Councilwoman DeHaas, second by Councilman Lorentz to modify Ordinance #167 to correct the problem on 10th Street as described by Attorney Albers. Motion carried.

VISITORS: Sue Kutner of The Gallery, asked for permission to close North Street between Hall and State Street for a wedding reception on November 18th. She would like to set out tents for the reception if the weather is nice. On motion by Councilman Zehner, second by Councilman Lester to grant Sue Kutner permission to close North Street from 4:00 p.m. to 10:00 p.m. for the area requested. Motion carried by a unanimous vote of the Council present.

COMMITTEE REPORTS: Chief Sedam stated that he had an officer leaving and would like to advertise for a new officer. Chief of Police Sedam summarized the monthly report, reporting that the department responded to 140 calls for service. There were 103 cases written, 33 misdemeanor arrests, 1 felony arrests, 69 citations, 9 written warnings issued, 6 dogs and 6 cats impounded. The Police and Animal Control Report for September 2006 was accepted and the Chief was authorized to advertise for a new officer, on motion by Councilman Lester, second by Councilman Houger. Motion carried by a unanimous vote of the Council present.

The Water Leak report for September 2006 was presented and it was reported that the department repaired 11 leaks (99 year to date) and installed 2 new services.

WATER PROJECT UPDATE: Mike Sturdevant provided numbers representing the percentage of work completed as follows:

Footage of pipe = 94%
Hydrants = 101%
Customer services = 66%

Public Works Director Gortsema explained that Bodiford has averaged longer service lines than expected and is asking for some reimbursement. Based upon projections from Mike Sturdevant, the City should be able to complete the entire project under budget, which includes the extra work from last winter. The materials on hand not used in the project will be inventory that can be sold at the end of the project.

Clerk Kennedy reported that Bodiford’s pay request #11 that was approved last meeting was reduced by $4.79 prior to paying.

FOOTHILL INC. RENEWAL: A revised copy of the renewal was given to the Council. The hold harmless section doesn’t have a lot of teeth since Foothills Inc. doesn’t have much for assets. The original agreement had a right of renewal and Attorney Albers felt the individuals could be asked if they would like to participate in the agreement. During the original agreement insurance was hard to come by, so a solution may be to have Foothills Inc have insurance. Public Works Director Gortsema suggested that maybe the water should only be used for non-potable uses. Albers thought Marilyn Schoo stated that 7-8 families are using the water for drinking. Gortsema stated that because it’s a spring, it would never pass a water sample test. Attorney Albers will do some additional checking with Schoo’s. Clerk Kennedy was going to put a call into the City’s insurance.

HANDICAP ORDINANCE: Attorney Albers ready to first reading of the following ordinance.

ORDINANCE NO. 808

(Ordinance No. 808 in its entirety on file in the City’s Ordinance File)

AN ORDINANCE OF THE CITY OF GRANGEVILLE PROVIDING FOR THE AMENDMENT OF SECTION 10-3-4 OF THE MUNICIPAL CODE OF THE CITY OF GRANGEVILLE RELATING TO PROJECTIONS INTO REQUIRED YARDS; INCLUDING WITHIN THE DEFINITION OF ALLOWED PROJECTIONS REASONABLY NECESSARY HANDICAP RAMPS TO ACCOMMODATE PERSONS WITH DISABILITIES TO BE GRANTED WITH PERMISSION OF THE COUNCIL PROVIDED THEY DO NOT CONSTITUTE SIGHT DISTANCE TRAFFIC VISIBILITY PROBLEMS OF ANY KIND; PROVIDING FOR THE CONTINUANCE OF THE HANDICAP RAMP SO LONG AS ANY OCCUPANTS OF PARTICULAR PROPERTIES ARE IN NEED OF SAID RAMP ACCOMMODATIONS; PROVIDING FOR THE REPEAL OF ORDINANCES OR PART OF ORDINANCES IN CONFLICT HEREWITH; AND, PROVIDING FOR THE ORDINANCE BECOMING EFFECTIVE UPON ITS PASSAGE, APPROVAL, AND PUBLICATION.

Clerk Kennedy asked whether it was necessary to have the ramps removed when no longer needed by the applicant for which it was built. It would be a booking burden to try to keep track of a specific person and whether they moved or died and then to follow through with having the ramp removed. Councilman Walker felt it was good to limit the ramp to the specific applicant and then have it removed when no longer need. Councilwoman DeHaas felt that if the ramp was approved to be installed, then it should be allowed indefinitely. It will be discussed again at the next meeting.

FLORENCE STREET AGREEMENT: Discussion was postponed until the next meeting.

ITD AND HIGHWAY 95 CORRIDOR STUDY: Councilman Walker explained that a number of citizens have been attending the corridor study meetings. At the last meeting, Jeff Kutner pinned down ITD asking if the meetings are for a corridor study or a by-pass study? ITD confirmed that 80% of the traffic on Highway 95 is destination traffic. Jim Carpenter made a comment that maybe a cost analysis needed to be done and a bypass wouldn’t be needed. A couple weeks later, ITD was quoted in the Tribune saying that a bypass might be put on the 20 year plan, which could move it up to a 10 year or 5 year plan. Councilman Walker felt a letter needed to be sent to ITD demanding a written statement from them on their intentions of a bypass on Highway 95. On motion by Councilman Zehner, second by Councilman Lester to send a letter to ITD to request what their plan is; whether it is a bypass or corridor study. Jeff Kutner would like them to reconcile the difference between the conversation to the steering committee and what was said to the commissioners. Motion carried by a unanimous vote of the Council present.

SURPLUS: On motion by Councilman Lester, second by Councilman Lorentz to approve the surplus of the Police Department’s HP Deskjet 960C printer. Motion carried by a unanimous vote of the Council present.

WALCO TONNAGE REPORTS: The Council received a copy of the Walco tonnage report for August 2005 through September 2006. Councilman Lester stated that he felt the citizens of Grangeville appreciate the yard waste pickup.

CLERKS CONFERENCE: Clerk Kennedy explained that the City will need to have a Citywide Retention Policy adopted by January 1, 2007. She will be working with the other department heads to have a plan in place. During the conference Kennedy was also elected as the 2nd Director for District II and will serve on the ICCTFOA board.

The meeting adjourned at 9:25 P.M.

_________________________________
Terry Vanderwall - Mayor
ATTEST:

_________________________
Tonya Kennedy – City Clerk

September 18, 2006 Regular Meeting

2006-09-18T19:30:00.000-07:00

The City Council met in regular session on September 18, 2006 at 7:30 P.M. in the Council Chambers of City Hall.

Mayor Vanderwall presided:

Councilmembers present:

Brian Lorentz
Georgia DeHaas
Delbert Houger
James Zehner
Wes Lester
Bruce Walker

City employees present were Water Superintendent Curtiss, Chief Sedam, Attorney Albers and Clerk Kennedy.

The meeting was called to order and the minutes of the September 5th regular meeting were approved as presented by Councilwoman DeHaas, second by Councilman Lester. Motion carried by a unanimous vote of the Council present.

WATER PROJECT: Mike Curtiss stated that Bodiford is doing a good job overall and better on cleanup after it was brought to their attention that the cleanup was substandard. It was suggested that the Clerk contact AIC to see if the City could advertise the leftover 6” pipe in their newsletter. Mayor Vanderwall commended Mike and his crew for their efforts.

On motion by Councilman Walker, second by Councilman Lester to approve Bodiford’s pay request #11 in the amount of $207,554.91 pending approval by Gil Walker. Motion carried by a unanimous vote of the Council present.

SOUTH FLORENCE STREET OWNERSHIP AND AGREEMENT: Dennis Albers explained that he drafted an agreement and gave it to Wayne MacGregor to review. Russ Lindsley was also given a similar agreement for review. Albers had language in the agreement that said the City would pay to survey the east half of Florence. Mr. MacGregor added language on page three that stated a survey and legal description for the balance of the property that MacGregor would like to have annexed (approximately 21 acres) would also be paid for by the City. Councilman Lester stated that he didn’t have a problem with the agreement but he would like a firm number on the survey cost and would like to address Russ Lindsley’s property on Florence at the same time. Albers will talk to Daryl Mullinex and Hunter Edwards for an estimate on the survey and Mayor Vanderwall will visit with Mr. Lindsley on his agreement so discussion can occur at the next meeting.

BILLS: The bills (including Bodiford’s pay request #11) were approved and ordered paid out of their respective funds on motion by Councilman Lester, second by Councilman Zehner. Motion carried by a unanimous vote of the Council present.

Payroll Fund $ 48,147.79
General Fund $ 61,886.51
Street Fund $ 21,980.72
Library Fund $ 3,784.59
Recreation Fund $ 22,026.71
Snowhaven Fund $ 40.49
Medical Insurance Fund $ 12,232.00
Water Fund $251,338.52
Sewer Fund $ 17,898.07
Sanitation Fund $ 36,226.28

WALCO TONNAGE REPORT: Clerk Kennedy reported that the City has not received any tonnage reports from Walco since the quarter ending August 2005. Dorothy Walker was present to let the Council know that WALCO will submit all reports to the City for the October 2nd meeting.

PERSONNEL HANDBOOK CHANGE: Chief Sedam presented a handbook change to the Council for review and adoption, changing the procedure for a grievance hearing. Sedam received a recommendation from ICRMP and then forwarded the draft to the City’s conflict attorney, Joe Wright. Attorney Wright reviewed the changes and the revision was forwarded to the Council for acceptance. On motion by Councilman Walker, second by Councilman Lorentz to introduce the changes to the grievance hearing and to accept and make effective the change to the personnel handbook. Motion carried by a unanimous vote of the Council present.

MEETING CHANGE: On motion by Councilman Zehner, second by Councilman Lester to change the second meeting of October from the 16th of October to October 23rd. Motion carried by a unanimous vote of the Council present.

GRIEVANCE HEARING: On motion by Councilman Walker, second by Councilman Houger to set a grievance hearing for October 25th at 7:00 p.m. Motion carried by a unanimous vote of the Council present.

ITEMS TO NOTE: A public hearing for the vacation of a portion of E. South 10th Street will be held on October 2, 2006 at 7:30 p.m.

Mayor Vanderwall stated that discussion on the alley and 9th Street, within the South Addition will be discussed at the next meeting.

The meeting adjourned at 7:55 P.M.
_________________________________
Terry Vanderwall – Mayor

ATTEST:
_________________________
Tonya Kennedy – City Clerk

September 5, 2006 Regular Meeting

2006-09-05T19:30:00.000-07:00

The City Council met in regular session on September 5, 2006 at 7:30 P.M. in the Council Chambers of City Hall.

Mayor Vanderwall presided:

Councilmembers present:

Bruce Walker
Brian Lorentz
James Zehner
Del Houger
Wes Lester
Georgia DeHaas

City employees present were Water Superintendent Curtiss, Chief Sedam, Attorney Albers and Clerk Kennedy.

The meeting was called to order and the minutes of the August 21st regular meeting was approved as presented by Councilwoman DeHaas, second by Councilman Lester. Motion carried by a unanimous vote of the Council present.

PUBLIC HEARING: At this time the public hearing was held for consideration of the proposed budget for the fiscal period October 1, 2006 – September 30, 2007. Mayor Vanderwall also asked for any comments on the approximate 6% increase in water and sewer rates and various increases to the swimming pool fees. The hearing also including amending the appropriation ordinance for the fiscal period October 1, 2005 – September 30, 2006 to allow for the under-budgeting of expenses from the water bond investments. Jeff Kutner asked a few questions for clarification and then the hearing was declared over and the following Ordinances read.

ORDINANCE NO. 804

(Ordinance No. 804 in its entirety on file in the City’s Ordinance File)

AN ORDINANCE ENTITLED THE ANNUAL APPROPRIATION ORDINANCE FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2006, APPROPRIATING THE SUM OF $4,724,381.00 TO DEFRAY THE EXPENSES AND LIABILITIES OF THE CITY OF GRANGEVILLE FOR SAID FISCAL YEAR; AUTHORIZING A LEVY OF SUFFICIENT TAX UPON THE TAXABLE PROPERTY AND SPECIFYING THE OBJECTS AND PURPOSES FOR WHICH SAID APPROPRIATIONS ARE MADE.

On motion by Councilman Lester, second by Councilman Lorentz that the first reading be approved, that the rules be suspended, the second and third readings be waived and the ordinance be approved and adopted. A roll call vote was duly taken with the following results:

Councilwoman DeHaas Yes
Councilman Houger Yes
Councilman Walker Yes
Councilman Lorentz Yes
Councilman Lester Yes
Councilman Zehner Yes

The motion passed. Mayor Vanderwall then declared Ordinance No. 804 duly approved and adopted.

ORDINANCE NO. 805

(Ordinance No. 805 in its entirety on file in the City’s Ordinance File)

AN ORDINANCE OF THE CITY OF GRANGEVILLE PROVIDING FOR THE AMENDMENT OF SECTION 8-5-5 OF THE GRANGEVILLE MUNICIPAL CODE RELATING TO METER RATES; INCREASING METER RATES BY A SIX PERCENT (6%) RATE; REPEALING ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH; AND, PROVIDING FOR ORDINANCE BECOMING EFFECTIVE UPON ITS PASSAGE, APPROVAL AND PUBLICATION.

On motion by Councilwoman DeHaas, second by Councilman Houger that the first reading be approved, that the rules be suspended, the second and third readings be waived and the ordinance be approved and adopted. A roll call vote was duly taken with the following results:

Councilwoman DeHaas Yes
Councilman Houger Yes
Councilman Walker Yes
Councilman Lorentz Yes
Councilman Lester Yes
Councilman Zehner Yes

The motion passed. Mayor Vanderwall then declared Ordinance No. 805 duly approved and adopted.

ORDINANCE NO. 806

(Ordinance No. 806 in its entirety on file in the City’s Ordinance File)

AN ORDINANCE OF THE CITY OF GRANGEVILLE PROVIDING FOR THE AMENDMENT OF SECTION 8-5-3-1 OF THE MUNICIPAL CODE OF THE CITY OF GRANGEVILLE RELATING TO SEWER RATES; PROVIDING FOR INCREASE IN SEWER RATES AND INCREASING THE RATES OUTSIDE THE CITY LIMITS OF THE CITY OF GRANGEVILLE; CONTINUING THE DEFINITION OF THE USAGE RATE AS ESTABLISHED PURSUANT TO THE EARLIER DRAFT OF 8-5-3; PROVIDING FOR THE RETENTION OF THE REMAINDER OF SECTION 8-5-3; PROVIDING FOR THE ORDINANCE BECOMING EFFECTIVE UPON ITS PASSAGE, APPROVAL, AND PUBLICATION; AND, PROVIDING FOR THE REPEAL OF ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH.

On motion by Councilman Zehner, second by Councilman Lester that the first reading be approved, that the rules be suspended, the second and third readings be waived and the ordinance be approved and adopted. A roll call vote was duly taken with the following results:

Councilwoman DeHaas Yes
Councilman Houger Yes
Councilman Walker Yes
Councilman Lorentz Yes
Councilman Lester Yes
Councilman Zehner Yes

The motion passed. Mayor Vanderwall then declared Ordinance No. 806 duly approved and adopted.

RESOLUTION NO. 190

(Resolution No. 190 printed in its entirety on Page 241 in the Resolution Book)

The following resolution was introduced by Councilwoman DeHaas who moved for its adoption. Second by Councilman Zehner.

A resolution of the City of Grangeville increasing certain Swimming Pool Fees. That the City Council of the City of Grangeville hereby resolves.

A roll call vote was duly taken with the following results:

Councilman Zehner Yes
Councilman Lester Yes
Councilman Lorentz Yes
Councilman Lester Yes
Councilman Houger Yes
Councilwoman DeHaas Yes

The motion passed. Mayor Vanderwall then declared Resolution No. 190 duly approved and adopted.

ORDINANCE NO. 807

(Ordinance No. 807 in its entirety on file in the City’s Ordinance File)

AN ORDINANCE OF THE CITY OF GRANGEVILLE, IDAHO COUNTY, IDAHO, AMENDING ORDINANCE NO. 787, THE APPROPRIATIONS ORDINANCE FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2005 AND ENDING SEPTEMBER 30, 2006; APPROPRIATING ADDITIONAL INVESTMENT MONIES OF THE CITY OF GRANGEVILLE, IDAHO, IN THE SUM OF $100,000.00; AND PROVIDING AN EFFECTIVE DATE.

On motion by Councilman Lester, second by Councilman Zehner that the first reading be approved, that the rules be suspended, the second and third readings be waived and the ordinance be approved and adopted. A roll call vote was duly taken with the following results:

Councilman Zehner Yes
Councilman Lester Yes
Councilman Lorentz Yes
Councilwoman DeHaas Yes
Councilman Walker Yes
Councilman Houger Yes

The motion passed. Mayor Vanderwall then declared Ordinance No. 807 duly approved and adopted.

VISITORS: Linda Fisher, 104 East South 9th Street, explained that she bought her property in December of 2001 which was Block B, lots 5 and 6. She then sold the east 31’ of lot 5 to Barb Duncan and Kathy Parsells who later sold it to Al and Eleanor Wagner. Linda stated that during settlement, she was told that the alley was vacated by the City. It was later, in spring of 2003, that she learned that the alley was vacated in Block A, not Block B. Linda also stated that the cottonwood tree and fence of Parsells is in the south half of the alley. Linda referred to the August 21st minutes which said that Kathy couldn’t trim her trees unless she had access to the alley. Linda stated she has watched Avista trim the cottonwood tree from Hall Street. Linda asks that she be treated as fairly as all of her neighbors and that the alley be vacated and the land revert to adjacent property owners. If the Council chooses not to vacate the alley, Linda would like Kathy to remove the cottonwood tree and the fence from the alley.

Kathy Parcells stated that during the sale of the property to Linda, it was never said the alley was vacated. Kathy stated that it is not impossible to trim the cottonwood tree, but she can’t get to the willow tree. Kathy does object to the front of the alley being vacated as it makes it difficult to get the oil tank filled. She is not willing, at her expenses, to cut down the tree or move the chain link fence.

Chris Wagner stated he didn’t mean to say that the boat would be parked in the storage shed, but meant it could be parked next to the shed.

Attorney Albers explained some different options to the Council. At the last meeting, Hunter Edwards said for $500.00 he could locate the alley for the City. The platted alley has been ignored for years so the Council could look at the historic use of where the alley is and then claim a prescriptive use as it has been used for an alley for at least 20 years. The City can find out where the alley is and then decide whether it should be vacated and how much property would go to the adjoining property owners. The City could also chose to do nothing and let the property owners fight it out.

Councilman Houger felt the City should have a survey done by Hunter Edwards. Councilwoman DeHaas felt the same way as Councilman Houger, but would like to see the alley where it is since it’s been there since early 1900s. She felt the City needed to be involved. The alley should be located on the ground where it should be according to the South Addition, with a pin placed on each side of the alley on Hall Street and on the Wagner fence to the east. Councilman Walker didn’t feel the citizens should have to pay for a personal neighborhood problem. Walker wanted everyone to understand that if the City pays for the survey then the problem stops there and the City is no longer involved. Jeff Kutner questioned as a taxpayer, why the citizens should have to pay for the survey when it’s not a city problem. If the City is worried about where the alley is, then he felt the City should only pay a quarter of the cost since there are three other people fighting about the location.

On motion by Councilman Houger, second by Councilwoman DeHaas to have a survey completed to establish the alley between 9th and 10th Streets, done at City’s expense for $500.00. Councilman Lester stated the survey price was good for Hunter Edwards. Motion carried, Councilman Zehner voting no.

FENCE IN THE RIGHT OF WAY: Charlie and Janis Scott, 111 East South 3rd Street, recently installed a new sidewalk, curb and gutter. They would like to build a 6’ chain link fence in the right of way, directly behind the sidewalk to gain as much front yard property as possible and to keep their animals in the yard. On motion by Councilman Walker, second by Councilman Lorentz to allow Charlie and Janis Scott to install the chain link fence as requested. Councilman Lester stated the other problem is with snow removal since there is nowhere to put the snow if the fence is right at the sidewalk, as the snow is not suppose to be shoveled into the street. Motion carried by a unanimous vote of the Council present.

Duane Parker, 331 South Florence submitted a written request to place a 4’ chain link fence at the curb, parallel to Florence Street. The Council felt if the fence was authorized, it would force people to walk in the street instead of in the right of way on the grass. On motion by Councilman Zehner, second by Councilman Lorentz to deny Duane Parker’s request to place the fence at the curb. Motion carried by a unanimous vote of the Council present. If he chooses, Mr. Parker can return to a future meeting with a different request.

COMMITTEE REPORTS: Chief of Police Sedam summarized the monthly report, reporting that the department responded to 176 calls for service. There were 128 cases written, 30 misdemeanor arrests, 1 felony arrests, 53 citations, 20 written warnings issued, 8 dogs and 2 cats impounded. The Police and Animal Control Report for August 2006 was accepted on motion by Councilman Zehner, second by Councilman Lorentz. Motion carried by a unanimous vote of the Council present.

The Water Leak report for August 2006 was presented and it was reported that the department repaired 25 leaks (88 year to date) and installed 0 new services.

WATER PROJECT UPDATE: Mike Sturdevant provided numbers representing the percentage of work completed as follows:

Footage of pipe = 83%
Hydrants = 92%
Customer services = 66%

Mike Sturdevant is projecting that the project will be finished by first week in November with last round of paving. By the end of this week, all of the streets east of Idaho Avenue should be paved. Bodiford’s quality of the work is good; it’s just that the schedule of work has been delayed. They are in rock right now which has slowed them up. They have two crews but only 1 rock hammer. The service installation is much better as they are doing the work themselves instead of subcontracting. The whole project has lagged because Bodiford didn’t devote enough resources on the project initially.

SWIMMING POOL SIGNAGE: Chief Sedam explained that the pool needs signs posted that will state no trespassing or do not enter, to allow the police to prosecute if someone enters the pool after hours. On motion by Councilman Walker, second by Councilman Lester to allow the City Clerk to order signs for the pool. Motion carried, Councilman Zehner voting no.

FOOTHILL INC. RENEWAL: The Foothill Inc. renewal will expire in November and they have asked for a renewal of the agreement. Attorney Albers drafted a renewal and a copy was submitted to the Council for review. Councilman Walker would like to see a liability clause in the renewal, to keep the system private and that the City would not be held liable if someone on the system would get sick. Attorney Albers will make changes for the next meeting.

HANDICAP RAMPS IN THE SETBACK: Clerk Kennedy explained that the City’s ordinance involving setbacks should be modified to allow handicap ramps to be built in the setback as long as they don’t create a site restriction. Kennedy had two building permit applicants for handicap ramps that were issued with the understanding that an agreement would need to be signed. Chief Sedam researched ADA requirements on the internet and found that the City should try to make reasonable modifications for citizens. On motion by Councilwoman DeHaas, second by Councilman Zehner to have Attorney Albers amend the ordinance on setback requirements to allow for handicap ramps. Motion carried by a unanimous vote of the Council present.

APPROVAL OF AGREEMENTS FOR HANDICAP RAMPS: On motion by Councilman Houger, second by Councilman Zehner to accept the agreements for Merland Bentley and LaVon Gotzinger at 323 East North 2nd and Christine Bruegeman at 415 North Idaho, to locate a handicap ramp in the setback. Motion carried by a unanimous vote of the Council present.

ITEMS TO NOTE: A public hearing for the vacation of that area on E. South 10th Street is at the October 2, 2006 meeting.

The meeting adjourned at 9:25 P.M.
_________________________________
Terry Vanderwall - Mayor

ATTEST:
_________________________
Tonya Kennedy – City Clerk

August 21, 2006 Regular Meeting

2006-08-21T19:30:00.000-07:00

The City Council met in regular session on August 21, 2006 at 7:30 P.M. in the Council Chambers of City Hall.

President Walker presided:

Councilmembers present:

Brian Lorentz
Georgia DeHaas
Delbert Houger
James Zehner
Wes Lester

Mayor Vanderwall absent

City employees present were Public Works Director Gortsema, Chief Sedam, Attorney Albers and Clerk Kennedy.

The meeting was called to order and the minutes of the August 7th regular meeting were approved as presented by Councilman Houger, second by Councilman Lester. Motion carried by a unanimous vote of the Council present.

PUBLIC HEARING ON THE VINEYARDS PRELIMINARY PLAT: A public hearing on The Vineyards preliminary plat was called to order. President Walker read the letter from George and Elizabeth Brown letting the Council know that they had a previous engagement and could not attend the public hearing. Hunter Edwards let the Council know that the layout of the subdivision has not changed. There are 39 lots with the frontage between approximately 75-80 feet.

Staff Presentation: Mike Sturdevant explained that the technical review committee met two times. The first meeting was May 18th during which they reviewed the packet of information and found some deficiencies. George and Hunter both attended the meeting and most of the concerns were addressed at that time. They submitted a letter back to the committee addressing those concerns, most of which will be addressed during the construction design phase. On July 25th the committee had a follow up meeting to discuss storm water. The storm water was not originally addressed at the May meeting and the committee felt flooding might occur down stream using the existing conveyance system. The developer then had to come up with a Storm Water Mitigation Plan that the City and Sate both wanted in place. The developer came back with a plan of action to have two controlled discharge points so storm water runoff wouldn’t increase any existing flow. The committee reviewed the report and found some errors that were addressed and corrected. The technical review committee felt the developer had addressed all 17 required areas of the preliminary plat and has recommended approval of the preliminary plat. A Storm Water Report was created that identified the amount of water that would run off from the subdivision. The first discharge area is the Tamarack culvert that is regulated at 1.6 cfs. The second structure is a retention basin which is designed to hold anything over the 1.6 cfs. This basically discharges into the States 24” culvert that goes under highway 95 with a discharge rate of .88 cfs. The retention basin will drain completely and will not hold water for an extended time. After the storm it will hold back flow and then release it slowly.

Councilman Lester asked where the water would go if there was more water than the basin could handle. Mike responded that it would then run down toward Highway 95.

Public Works Director Gortsema stated that the technical review committee also recommended that the drainage system is maintained by the owner for three years or until 75% build out, whichever comes first. This will give the developer an incentive to keep the dirt and silt on the property during the building phase. The developer will also need an EPA permit for storm water, due to the size of the development. Gortsema also had the water and sewer engineers currently working on City projects review the line extensions to determine the correct sizes for the system.

Councilman Walker asked about future development of the property and voiced his concerns about the system being designed based upon only a 10 year flood. He felt the mitigation system should be based on more than a 10 year flood since it’s easier to account for the modifications of a future development now rather than later. Mike Sturdevant explained that this is for Phase I and if the developer submits a Phase II then at that time the whole system would need to be re-evaluated during the process.

Written Correspondence: none

Supporters of the Application: none

Neutrals of the Application: none

Opponents of the Application: none

The hearing was closed.

Recommendation: On motion by Councilwoman DeHaas, second by Councilman Zehner to accept the Vineyards Preliminary plat as presented. Motion carried by a unanimous vote of the Council present.

The Planning and Zoning Minutes from August 17, 2006 were accepted on motion by Councilman Lorentz, second by Councilman Lester. Motion carried by a unanimous vote of the Council present.

VISITORS: Kathy Parsells asked that the alley between East South 9th and East South 10th Street would be left open. About a month ago the alley was blocked by Linda Fisher when she moved her fence and parked her car in the alley. Kathy stated that she has a gate that she would like access to. The alley is the shortest route to the renter’s house and the easiest route to hand trim her trees. Without the alley open, she can’t access the trees with a boom truck. Due to past problems, Kathy is not allowed to talk to Linda, so she went to the police department and they wrote a report and sent to Attorney Albers. Kathy also stated that the alley is the only way to access the storage shed on the Wagner’s property.

Chris Wagner stated that they have no way to access the storage shed and their property without the use of the alley. The shed is storage for a boat or full size vehicle.

Port Wagner asked why Mrs. Fisher put things in the alley. Attorney Albers responded that Linda owns part of the alley.

Attorney Albers stated that the best information the City has without a complete survey is the area marked on 10th Street. It appears that about ½ of the alley that is dedicated is being occupied in Kathy’s yard and the other ½ owned by Mrs. Fisher. The right of way line on 10th Street is accurate and two surveyors have concurred.

Councilman Walker felt the City need to take the issue under advisement and postpone discussion until the next meeting.

Charles Light, 218 East North 5th Street, asked for permission to plant trees in the right of way on the west side of 218 East North 5th Street and on the north side of East North 5th Street. On motion by Councilwoman DeHaas, second by Councilman Houger to grant Charles Light permission to plant the trees in the right of way, as requested. Motion carried by a unanimous vote of the Council present.

Jeff Kutner provided the Council with a CEDA and Ida-Lew update and thanked the Council for their support of $2000.00 to Ida-Lew. Gil Bates has been meeting with businesses and establishing contacts. CEDA has helped businesses in and close to Grangeville receive approximately $220,000.00 in loans. A public meeting will be held August 22nd at the Senior Center, at 10:00 a.m. on the telecommunication study that occurred through CEDA.

Jeff Kutner was disappointed that almost no one showed up at the County hearing on the garbage ordinance. They plan to vote next meeting on the ordinance.

COMMITTEE REPORTS: On motion by Councilman Lester, second by Councilman Zehner to approve the Library Board Minutes of July 27, 2006. Motion carried by a unanimous vote of the Council present. The Library had a successful summer reading program with an 11.6% increase in participation.

WATER PROJECT: Public Works Director Gortsema explained that most of the work left is 6” pipe and just the balance of 8”. Bodiford is caught up on services, but waiting on the bacteria test results on 6th street. The City is in receipt of several change orders for dollar amounts and contract days. Gil Walker is reviewing those and Gortsema and Mike Sturdevant have already reviewed them. They have questions and will work to get them resolved and then present them to the Council at a future meeting. As they currently stand, the changes add 39 working days to the contract which moves the completion date to about the 3rd week in October.

On motion by Councilman Lester, second by Councilman Lorentz to approve Bodiford’s pay request #10 in the amount of $213,453.17. Motion carried by a unanimous vote of the Council present.

BILLS: The bills (including Bodiford’s pay request #10) were approved and ordered paid out of their respective funds on motion by Councilman Zehner, second by Councilman Lester. Motion carried by a unanimous vote of the Council present.

Payroll Fund $ 48,588.43
General Fund $ 46,977.41
Street Fund $ 36,609.45
Library Fund $ 6,455.54
Recreation Fund $ 22,478.83
Snowhaven Fund $ 572.61
Medical Insurance Fund $ 13,161.66
Water Fund $259,837.43
Sewer Fund $ 17,468.47
Sanitation Fund $ 38,979.44

MEETING CHANGE: On motion by Councilman Lester, second by Councilman Lorentz to change the September meeting from the 4th of September to September 5th, due to Labor Day. Motion carried by a unanimous vote of the Council present.

ICCTFOA CONFERENCE: On motion by Councilman Lester, second by Councilman Houger to allow Clerk Kennedy to attend the ICCTFOA Conference September 20th – 22nd. Motion carried by a unanimous vote of the Council present.

DEPARTMENT OF COMMERCE APPLICATION: The Department of Commerce is accepting applications from those Cities under 10,000 in population that are experiencing growth. The money can only be used for planning not engineering. The City didn’t have a project planned at this time.

EXECUTIVE SESSION: On motion by Councilman Lester, second by Councilman Zehner to go into Executive Session according to Section 67-2345 (f). A roll call vote was duly taken with the following results:

Councilwoman DeHaas Yes
Councilman Houger Yes
Councilman Lorentz Yes
Councilman Lester Yes
Councilman Zehner Yes

Motion passed.

A motion was made by Councilman Lester, second by Councilman Houger to go out of Executive Session. A roll call vote was duly taken with the following results:

Councilwoman DeHaas Yes
Councilman Houger Yes
Councilman Lorentz Yes
Councilman Lester Yes
Councilman Zehner Yes

Motion passed.

On motion by Councilman Lester, second by Councilman Houger to authorize the hiring of a conflict attorney for an upcoming personnel issue. Motion carried.

ITEMS TO NOTE: The next Highway 95 Corridor Steering Committee meeting will be September 13, 2006, 9:00 a.m. at the Super 8.

The public hearing for the FY ’07 Budget is September 5th at 7:30 p.m.

The meeting adjourned at 9:30 P.M.

_________________________________
Bruce Walker - President

ATTEST:

_________________________
Tonya Kennedy – City Clerk

August 7, 2006 Regular Meeting

2006-08-07T19:30:00.000-07:00

The City Council met in regular session on August 7, 2006 at 7:30 P.M. in the Council Chambers of City Hall.

Mayor Vanderwall presided:

Councilmembers present:

Bruce Walker
Brian Lorentz
James Zehner
Del Houger
Wes Lester

Councilmember absent:

Georgia DeHaas

City employees present were Public Works Director Gortsema, Chief Sedam, and Clerk Kennedy. Attorney Albers was absent.

The meeting was called to order and the minutes of the July 24th regular meeting was approved as presented by Councilman Zehner, second by Councilman Lorentz. Motion carried by a unanimous vote of the Council present.

VISITORS: Heather Wagenmann, 504 East North Street, was present to ask the Council to pave Boulevard Street. Heather understands that the City doesn’t pay, but wanted to know what her next step would be to have the street paved. Heather doesn’t feel the residents should have to pay to pave the street. Mayor Vanderwall stated that the City doesn’t pave the streets unless there is 100% contribution from the neighbors adjoining the street. Public Works Director Gortsema stated that he could get a quote on the paving from POE and get that number to Heather so she could discuss it with her neighbors.

John Warford was present to thank the Council for their permission to use Heritage Square for Trinity Lutheran Church’s vacation bible camp.

SIDEWALK WAIVER AND FENCE REQUEST: Bob and Linda Jensen, 711 N State, requested a sidewalk waiver on 6th Street. In order to install the sidewalk they would need to cut the tree roots which could possibly kill the tree. Linda also asked permission to place a cedar privacy fence closer than 50’ to the corner. The existing tree already restricts the line of vision and the fence wouldn’t cause any additional restrictions. On motion by Councilman Lorentz, second by Councilman Lester to grant an indefinite sidewalk waiver to Bob and Linda Jensen on 6th Street because installing the sidewalk would kill their tree. Motion carried by a unanimous vote of the Council present. Councilman Lester made a motion, second by Councilman Zehner to grant Bob and Linda Jensen permission to start their six foot privacy fence 35’ from their property line on State Street and go east to their property line on 6th street. Motion carried by a unanimous vote of the Council present.

COMMITTEE REPORTS: Chief of Police Sedam summarized the monthly report, reporting that the department responded to 216 calls for service. There were 133 cases written, 41 misdemeanor arrests, 4 felony arrests, 61 citations, 18 written warnings issued, 6 dogs and 3 cats impounded. The Police and Animal Control Report for July 2006 was accepted on motion by Councilman Lester, second by Councilman Houger. Motion carried by a unanimous vote of the Council present.

The Water Leak report for July 2006 was presented and it was reported that the department repaired 15 leaks (63 year to date) and installed 3 new services.

WATER PROJECT UPDATE: Mike Sturdevant provided numbers representing the percentage of work completed as follows:

Footage of pipe = 75%
Hydrants = 88%
Customer services = 57%

The second crew from Bodiford arrived last week and started laying pipe from the High Zone Tank. Bodiford will not meet their August completion date; however they also haven’t adjusted their time schedule for the extra work the City has requested. Public Works Director Gortsema explained that they plan to submit a time schedule change.

2006-07 FISCAL YEAR TENTATIVE BUDGET: On motion by Councilman Walker, second by Councilman Lester to adopt the 06-07 Tentative Budget and to authorize the publication of the notice of hearing on the budget. Motion carried by a unanimous vote of the Council present.

CONFLICT ATTORNEY: Due to Attorney Albers having a conflict of interest on an upcoming legal issue, the City needed to authorize the hiring of a conflict attorney. Councilman Walker stated that he has a concern about who the City hires and what the attorney is hired for. On motion by Councilman Walker, second by Councilman Houger to hire a conflict attorney for the one meeting the City needs him for. Motion carried by a unanimous vote of the Council present.

DON HOUGARDY CONDITIONAL USE: Clerk Kennedy explained that a conditional use was granted to Don Hougardy in 1989. The conditional use was granted solely to Mr. Hougardy to operate his accounting office at 204 South Boulevard. The business is now Bledsoe, Hougardy & Strausser. Attorney Albers had told the business last year as long as Don Hougardy maintains an ownership interest in the business they could continue to operate the business at their current location.

Councilman Lester made a motion, second by Councilman Zehner to have Attorney Albers draw up a new conditional use agreement to put in the name of Bledsoe, Hougardy & Strausser located at 204 South Boulevard and to give them a two year conditional use to run their CPA business out of the premise, to be reviewed at the expiration. Councilman Houger stated that if the business wanted to remain at the location after it expires, they would need to come back to the City Council. Councilman Lester felt an accounting business is the perfect business for that type of neighborhood since there isn’t much traffic. Motion carried by a unanimous vote of the Council present.

ITEMS TO NOTE: The Council received copies of the 3rd Quarter Budget Reports.

The meeting adjourned at 8:10 P.M.

_________________________________
Terry Vanderwall - Mayor

ATTEST:
_________________________
Tonya Kennedy – City Clerk

July 10, 2006 Regular Meeting

2006-07-10T19:30:00.000-07:00

The City Council met in regular session on July 10, 2006 at 7:30 P.M. in the Council Chambers of City Hall.

Mayor Vanderwall presided:

Councilmembers present:

Bruce Walker
Brian Lorentz
James Zehner
Del Houger
Wes Lester

Councilmember absent:

Georgia DeHaas

City employees present were Public Works Director Gortsema, Chief Sedam, and Clerk Kennedy. Attorney Albers was absent.

The meeting was called to order and the minutes of the June 19th regular meeting and June 27th special meeting were approved as presented by Councilman Zehner, second by Councilman Lester. Motion carried by a unanimous vote of the Council present.

VISITORS: Gil Bates, the new Economic Development Specialist was present to introduce himself as the new IDA-LEW director. Jeff Kutner requested that the City contribute toward IDA-LEW in the next fiscal year in the amount of $3,000.00. IDA-LEW pays for travel and office expenses and these donations help offset costs. Greg Johnson is the new chairman and Jeff is the treasurer.

SIDEWALK WAIVER: Mike Connolley, 420 Junction Street, requested a sidewalk waiver on 4th Street. Councilman Lester stated there are no sidewalks on 4th Street on the south side, all the way to Idaho Avenue. He has a sidewalk on Junction in front of his house. On motion by Councilman Lester, second by Councilman Zehner to grant an indefinite sidewalk waiver to Mike Connolley at 420 Junction Street for 4th Street. Motion carried, Councilman Walker and Houger voting no.

Mike Key explained that he is starting to build a new house on the South side of his property at 703 North Idaho. He felt there is not room to install a sidewalk on 6th Street and he isn’t doing any work on the North side of his property so he didn’t want to put in a sidewalk on Cunningham. On Idaho Avenue he plans to install a sidewalk from 6th Street to the driveway, which is about 80 feet but would like a waiver for the driveway down to Cunningham. Cunningham Street and Idaho Avenue have a ditch, so there would be quite a bit of work needed to install sidewalks. The culvert is rusted along Idaho Avenue and he would like the City to work with him to see what needs to be done. His lot is made up of three parcels for a total size of 230’ x 180’. Councilman Houger stated that if a sidewalk was installed only in front of the house, then people could not continue north without crossing into the street to walk. Councilman Lester stated that he didn't feel sidewalks were necessary on 6th street, but most properties to the North and South on Idaho have sidewalks, and most of the people have sidewalks on the South side of Cunningham Street. Councilmen Walker and Zehner both agree that sidewalks on 6th Street are not really practical. On motion by Councilman Walker, second by Councilman Zehner to approve Mike Key’s request for no sidewalks on 6th Street. Motion carried by a unanimous vote of the Council present.

On motion by Councilman Lester, second by Councilman Walker that Mike Key install a sidewalk from 6th Street to the driveway on Idaho Avenue, after the City decides what to do with the culvert, within a year. Then within two years, a sidewalk needs to be installed from the driveway on Idaho Avenue to Cunningham Street and along Cunningham Street. Motion carried by a unanimous vote of the Council present.

Jan Robinson felt the Iron Man is a wonderful piece of art. She didn’t feel that the iron man represents any single type of individual or occupation such as logger, farmer or anything. It is currently placed on the ASCS lot and is visible from one direction only. Jan would like to see him occupy a part of the Eimers-Soltman Park by the Chamber Office. She has talked to some of the Chamber personnel and officers and some are in agreement and some are not. Councilman Lester had contacted USDA, Ken Carey. Mr. Carey explained that they would like to move it out away from the building but they weren’t sure where the State right of way is. Mr. Carey had talked to Mrs. Tacke and they feel that the iron man is more a farmer and wanted it represented as a farmer at the USDA building rather than in the park. They have been looking at the property and have found a spot on the edge of the property by the ditch. When it is moved, Avista is willing to provide illumination so it can be seen at night.

COMMITTEE REPORTS: Chief of Police Sedam summarized the monthly report, reporting that the department responded to 212 calls for service. There were 148 cases written, 39 misdemeanor arrests, 3 felony arrests, 60 citations, 21 written warnings issued, 6 dogs and 3 cats impounded. The Police and Animal Control Report for June 2006 was accepted on motion by Councilman Walker, second by Councilman Lester. Motion carried by a unanimous vote of the Council present.

The Water Leak report for June 2006 was presented and it was reported that the department repaired 9 leaks (48 year to date) and installed no new service.

WATER PROJECT UPDATE: Mike Sturdevant provided numbers representing the percentage of work completed as follows:

Footage of pipe = 69%
Hydrants = 82%
Customer services = 47%

ARCHERY RANGE AGREEMENT: On motion by Councilman Lorentz, second by Councilman Lester to authorize Mayor and Clerk to sign the Archery Range Agreement. Motion carried by a unanimous vote of the Council present.

HERITAGE SQUARE FOR BLOOD DRIVE: On motion by Councilman Zehner, second by Councilman Houger to approve the use of Heritage Square for the blood drive on September 14, 2006. Motion carried by a unanimous vote of the Council present.

RESTROOMS AT HERITAGE SQUARE: On motion by Councilman Walker, second by Councilman Lorentz to pay for one month of restrooms at Heritage Square. Motion carried by a unanimous vote of the Council present. The Chamber and the Merchants will each pay for a month so the restrooms can be at Heritage Square for three months.

LIBRARY BOARD APPOINTMENT: On motion by Councilman Houger, second by Councilman Lester to approve Mayor’s appointment of Judy Wayenberg to the Library board for a term expiring January 1, 2011. Motion carried by a unanimous vote of the Council present.

WATER AND SEWER AT THE AIRPORT: Public Works Director Gortsema had visited with Jon Stroop at the County after the County put in new taxi ways. They had both felt that the County should put in water and sewer mains at the rear of where the buildings would be. Jon is now gone and Gortsema doesn’t know if anything else has occurred at the County level. Hopefully the County engineers could develop something, forward it to the City for approval and then DEQ for approval of an extension of City utilities. Gortsema doesn’t like the possibilities of all the extensions running to the different properties if mains aren’t installed. The County is basically subdividing properties but because they are doing long term leases they aren’t actually selling lots. Gil Bates informed the Council that the Airport Advisory Committee meets and they have a master plan. He will bring up the concern at the next committee meeting. After discussion, the Council felt a letter needed to be sent to the County and should also indicate the associated fees. Councilman Lester made a motion, second by Councilman Zehner to have the Public Works Director and City Attorney draft a letter to the County about the issues at the airport on water and sewer. Motion carried by a unanimous vote of the Council present.

PERSONNEL COMMITTEE: The Personnel Committee met with employee representatives on handbook changes and made the following recommendations to the requests.

1. Add 30 days vacation after 30 years of employment. Recommendation: Leave as is.

2. Change to 23 days of vacation after 23 years to eliminate the 5-year gap like we did
with 18 days after 18 years. This eliminated the 5-year gap between 15 and 20 years. Recommendation: This was withdrawn by the staff.

3. Some employees would like to see the comp time bank raised to allow up to 80 hours to be saved. Reason given was to have this in reserve for emergencies where all sick leave may be exhausted. Recommendation: Leave as is.

4. Raise travel reimbursement to Idaho State Rate for training and other City business. Recommendation: That it be reviewed annually and changed to the State rate 44.5 to take effect at the beginning of the fiscal year.

5. Clarification of time off. If over a holiday period, the Mayor and Council decide to allow the employees to leave early for the holiday at hand, should the employees that may be on vacation, home sick, or unable to leave work at this time, be allowed the same amount of time off at a later date? We always appreciate the act of generosity when it is given to us, but it is unclear how to handle this to be fair to all employees. Recommendation: An employee must be at work to receive the time off. Those not at work due to vacation, sick or unable to leave will not benefit from the time off.

6. Request to add Columbus Day as a holiday. Recommendation: Leave as is.

On motion by Councilman Walker, second by Councilman Lester to accept the committee recommendations on all items as shown above. Motion carried by a unanimous vote of the Council present.

KASCHMITTER SUBDIVISION: On motion by Councilman Walker, second by Councilman Lorentz to approve the 2006 Amended Kaschmitter Subdivision, pending the receipt of all required signatures. Motion carried by a unanimous vote of the Council present.

ITEMS TO NOTE: The budget workshops will start at 6:00 p.m. on July 17th, 18th and 20th at City Hall.

The meeting adjourned at 8:30 P.M.

_________________________________
Terry Vanderwall - Mayor

ATTEST:
_________________________
Tonya Kennedy – City Clerk

June 27, 2006 Special Meeting

2006-06-27T17:00:00.000-07:00

The City Council met in special session on June 27, 2006 at 5:00 P.M. in the Council Chambers of City Hall.

Mayor Vanderwall presided:

Councilmembers present:

Brian Lorentz
Georgia DeHaas
Delbert Houger
Bruce Walker
James Zehner
Wes Lester

The meeting was called to discuss right of way issues on South 10th Street. The right of way is approximately 15’ to 20’ off and is a problem within the entire South Addition. Attorney Albers explained that the entire addition could be replatted but that would take the consent of everyone within the subdivision, including any lenders. It would be faster to work by using piecemeal. He has drafted an agreement that deals specifically with 10th Street and Kathy Parsells in Part I. Part II of the agreement talks about trying to fix the problems to the north, still within the South Addition.

Linda Fisher had concerns about trading the property as it would give Kathy Parsells more property than she was entitled to and then Linda wouldn’t have all the property that she purchased.

Councilwoman DeHaas inquired why changing from a swale to curb and gutter was not a substantial change that would require the plat to go back to Planning and Zoning. Attorney Albers explained that the curb and gutter was not part of the subdivision plat. Williams has dug the ditch where the curb and gutter will be poured which is currently on Kathy Parsells property along with the City sewer line. Part I of the agreement will correct this issue.

Linda Fisher felt a GPS of the entire South Addition should be done so the problem can be fixed correctly. Gortsema stated he could get a quote from Carl Edwards to pin the rest of the subdivision. Most of the discussion occurred over Part II of the agreement and it was felt that the Council wanted to deal with just Part I at this time. On motion by Councilman Lorentz, second by Councilman Zehner to authorize the signing of Part I of the agreement, pending any major changes from Kathy Parsells. Motion carried by a unanimous vote of the Council present. Kathy Parsells stated that she felt everyone was under the gun but she wanted to have her attorney review the agreement before signing

The meeting adjourned at 5:40 P.M.

_________________________________
Terry Vanderwall - Mayor

ATTEST:

_________________________
Tonya Kennedy – City Clerk

June 19, 2006 Regular Meeting

2006-06-19T19:30:00.000-07:00

The City Council met in regular session on June 19, 2006 at 7:30 P.M. in the Council Chambers of City Hall.

Mayor Vanderwall presided:

Councilmembers present:

Brian Lorentz
Georgia DeHaas
Delbert Houger
Bruce Walker

Councilmember absent:

James Zehner
Wes Lester

City employees present were Public Works Director Gortsema, Chief Sedam, Attorney Albers and Clerk Kennedy.

The meeting was called to order and the minutes of the June 5th regular meeting were approved as presented by Councilwoman DeHaas, second by Councilman Lorentz. Motion carried by a unanimous vote of the Council present.

VISITORS: Kathy Warford from the Trinity Lutheran Church was present to thank the Council for allowing them to use Heritage Square for the vacation bible school and to thank the City staff for their cooperation. They donated $25.00 for the use of the electricity.

Mary Beth Meyers and Jim Wagner were present to see if they could hang their Relay for Life Banner across Main Street. Attorney Albers explained that the Border Days sign is hung across Main Street by the post office and also stated that the wind is fairly hard on the sign. Albers suggested they talk to Brad Arnzen about hanging the sign after Border Days is over and the Border Days sign removed or suggested hanging the banner on a building.

COMMITTEE REPORTS: The Planning and Zoning Minutes from June 19, 2006 were accepted on motion by Councilman Lorentz, second by Councilman DeHaas. Motion carried by a unanimous vote of the Council present.

ORDINANCE NO. 803

(Ordinance No. 803 in its entirety on file in the City’s Ordinance File)

AN ORDINANCE OF THE CITY OF GRANGEVILLE, IDAHO COUNTY, IDAHO, TO EXTEND THE CORPORATE LIMITS OF THE CITY OF GRANGEVILLE, IDAHO COUNTY, IDAHO, SO AS TO INCLUDE CERTAIN AREAS WITHIN THE INCORPORATED LIMITS OF THE CITY OF GRANGEVILLE BY ANNEXATION AND TO RATIFY THE CHANGES IN THE KASCHMITTER BUSINESS PARK SUBDIVISION AS AMENDED BY THE INCLUSION OF ADDITIONAL PROPERTY WITHIN THAT SUBDIVISION; THAT ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH ARE HEREBY REPEALED; TO MAKE THE ORDINANCE EFFECTIVE UPON ITS PASSAGE, APPROVAL, AND PUBLICATION; TO PROVIDE FOR THE PUBLICATION OF THE ORDINANCE AND TO ALLOCATE THE COSTS OF ANNEXATION;

Councilman Walker made a motion, second by Councilman Houger that the first reading be approved and the ordinance pass to the second reading. A roll call vote was duly taken with the following results:

Councilwoman DeHaas Yes
Councilman Houger Yes
Councilman Walker Yes
Councilman Lorentz Yes

The motion passed.

On motion by Councilman Houger, second by Councilman Walker, that the rules be suspended, the second reading be waived and pass to the third reading. A roll call vote was duly taken with the following results:

Councilwoman DeHaas Yes
Councilman Houger Yes
Councilman Walker Yes
Councilman Lorentz Yes

The motion passed.

On motion by Councilman Houger, second by Councilman Walker, that the rules be suspended, the third reading be waived and the ordinance be passed and adopted. A roll call vote was duly taken with the following results:

Councilwoman DeHaas Yes
Councilman Houger Yes
Councilman Walker Yes
Councilman Lorentz Yes

The motion passed. Mayor Vanderwall then declared Ordinance No. 803 duly approved and adopted.

WATER PROJECT: Public Works Director Gortsema stated that Bodiford is within approximately two days of their estimated schedule; however Gortsema felt that Bodiford would have problems making the schedule. Bodiford plans to lay main line pipe up to the 4th of July. After the 4th, they hope to have another crew that will install services.

Mike Sturdevant discovered an error in the amount of approximately $48,000.00 in how hydrants were billed by Bodiford, so over the next three pay requests, Bodiford will make quantity adjustments to correct the mistake.

Poe will be in Grangeville after the 4th of July to pave everything that is ready to be paved.

On motion by Councilman Houger, second by Councilman Lorentz to approve Bodiford’s pay request #8 in the amount of $51,437.71. Motion carried by a unanimous vote of the Council present.

The Library Board Minutes of May 25, 2006 and June 9, 2006 were approved on motion by Councilman Houger, second by Councilman Walker. Motion carried by a unanimous vote of the Council present.

BILLS: The bills were approved and ordered paid out of their respective funds on motion by Councilman Walker, second by Councilman Lorentz. Motion carried by a unanimous vote of the Council present.

Payroll Fund $ 60,836.21
General Fund $ 70,028.27
Street Fund $ 23,504.75
Library Fund $ 8,389.32
Library Memorial Fund $ 50.00
Recreation Fund $ 11,727.18
Snowhaven Fund $ 1,308.71
Medical Insurance Fund $ 12,636.50
Water Fund $101,852.14
Sewer Fund $ 31,753.59
Sanitation Fund $ 37,734.35

BEER GARDEN AND CATERING PERMIT AT THE RODEO GROUNDS: On motion by Councilman Walker, second by Councilwoman DeHaas to approve the catering permit for the Country Club at the Rodeo Grounds and the beer garden application at the Rodeo Grounds, all for the Border Days celebration. Motion carried by a unanimous vote of the Council present.

MEETING DATES CHANGED: Councilman Houger made a motion, second by Councilman Lorentz to move the July meeting dates to July 10th and July 24th due to the Border Days Celebration. Motion carried by a unanimous vote of the Council present.

POOL PETTY CASH: Clerk Kennedy explained that the sale of snacks at the pool has caused a shortage of coin in the pool till. On motion by Councilman Houger, second by Councilman Walker to increase the pool petty cash by $20.00. Motion carried by a unanimous vote of the Council present.

PAVING REQUEST ON 6TH STREET: Billy Wikoff plans to pave the parkway on the North side of his church on 6th street and would like the City to pay for half of the cost. He is considering paving a wider area and including the ditch in front of the rental house by the church. There is a handicap renter at the house beside the church who uses the area. The ditch tends to get washed out and the City gets called out during the winter to clean out the snow for the handicap access. It’s a 15’ ditch about 173’ long, with the total cost of $3,546.00. Vicky Dasenbrock was present to speak in favor of having the area paved as she picks up the child in the morning and drops her off in the afternoon with the bus. She has to straddle the ditch in order for the ramp to work and would encourage having the problem corrected. Vicky didn’t realize that paving wouldn’t eliminate the ditch. A culvert was discussed, but that wouldn’t solve the problem either and there isn’t enough depth to install one. Councilman Walker sympathized stating he felt it was a poor setup but also felt that if the City paid to pave the ditches in the area there are a lot of bad setups and the City would be possibly making a lot of donations. Councilwoman DeHaas stated that she paved the parkway by her house, installed a culvert, put in cleanout and had to pay for all of it. She felt that it is the property owner’s responsibility if they choose to pave the parkway.

On motion by Councilman Houger, second by Councilwoman DeHaas to deny Billy Wikoff’s request for the City to participate in paving the ditch on North 6th Street. Motion carried by a unanimous vote of the Council present.

WILLIAMS SUBDIVISION: Public Works Director Gortsema explained that the issue with the property lines and the street not being where they were suppose to be was suspected when the preliminary plat was submitted but it didn’t really matter since no improvements were going to be done to the street at the time. Williams then decided to pave the street. When the engineers came up to stake the street it was determined that the improvements would be on private property instead of street right of way. It appeared that the subdivision was approximately 15’ off. It was mentioned to Kathy Parsells to see if she is willing to deed 14’ to the City; however it is a domino effect down to 8th street that will need to be fixed. Attorney Albers said the best way to fix the problem is to re-plat the subdivision by showing the lines of occupancy; however it would take signatures of all the owners and lenders. The other option is to fix it by piecemeal by starting on 10th, moving to 9th and then on to 8th, which would be the fastest. The Council was in agreement that the City should proceed and see if Kathy would be willing to have 14’on the South side of her property and then the City would try to vacate the south portion of 10th Street in exchange for the north portion. She would still have her 100’ lot. Attorney Albers, Kathy Parsells, Lowell Williams and Gortsema will meet on site to look at the problem tomorrow at 2:30 p.m.

GARBAGE: Mayor Vanderwall let the Council know that a meeting was scheduled at the County for Wednesday at 9:00 a.m. to discuss a draft ordinance concerning garbage in the County. Everyone was welcome to attend or provide comment. Attorney Albers explained to the Council that if during the garbage discussion he had a conflict between the City and County, he would hire Joe Wright to counsel the City and Albers would pay for that cost. The Council had various questions and concerns about charging City residents a 25% charge for the use of dumpsters. Discussion continued while various ideas were discussed. It was recommended that everyone should attend the meeting on Wednesday.

ITEMS TO NOTE:

The meeting adjourned at 9:15 P.M.

_________________________________
Terry Vanderwall - Mayor

ATTEST:
_________________________
Tonya Kennedy – City Clerk

June 5, 2006 Regular Meeting

2006-06-05T19:30:00.000-07:00

The City Council met in regular session on June 5, 2006 at 7:30 P.M. in the Council Chambers of City Hall.

Mayor Vanderwall presided:

Councilmembers present:

Bruce Walker
Brian Lorentz
James Zehner
Del Houger
Wes Lester
Georgia DeHaas

City employees present were Public Works Director Gortsema, Chief Sedam, Attorney Albers and Clerk Kennedy.

The meeting was called to order and the minutes of the May 15th meeting were approved as presented by Councilwoman DeHaas, second by Councilman Lester. Motion carried by a unanimous vote of the Council present.

VISITORS: Mac McBoyle and Todd Marek were present representing the Snowhaven Expansion Committee. The committee needs the City to sponsor the grant to do a feasibility study. The Committee is looking at trading land the current Snowhaven for Prairie Land and Timber property. Snow studies show that the proposed hill could possibly open in early December. The Committee would like to have the Master Development Plan completed and then a decision could be made on the future of Snowhaven. Councilwoman DeHaas would like to see the City us help them apply for the grant and see where the feasibility study would lead. On motion by Councilman Walker, second by Councilman Zehner to allow the Snowhaven Expansion Committee to pursue grant money for a feasibility study and get a land swap agreement in place with Prairie Land and Timber. Motion carried by a unanimous vote of the Council present.

Gary McEwen was present to explain the route and ask questions about the Triathlon he is planning. He wanted to know who was responsible for paying the lifeguards and to request that South 1st Street be closed as a safety street for the kids’ route. The bike route for adults was planned for Gun Club road. He looked at Mt. Idaho Road, but based on the amount of traffic and the speed of the vehicles, he felt Gun Club road would be safer. Mayor Vanderwall was concerned with the truck traffic on Gun Club road during harvest. The event is tentatively scheduled for August 12th starting at 7:30 a.m. On motion by Councilman Lorentz second by Councilman Houger to allow Gary McEwen to close South 1st Street between Park and Florence, run the bike race to edge of city limits toward Gun Club Road and to pay the lifeguard expense during the swimming time. Motion carried by a unanimous vote of the Council present. Chief Sedam stated he was satisfied with the route and that a day shift officer would help keep an eye on things. On motion by Councilwoman DeHaas, second by Councilman Lorentz to have the City donate the pool use fee of $100.00 to the triathlon event. Motion carried by a unanimous vote of the Council present.

The Camas Prairie Bowmen president, Kent Roberts, was present to request a renewal to the Archery Range. The range is used for various activities, such as local Cub Scouts Hunter Education, Bow Hunter Education and the National Wild Turkey Federation. The course has been vastly improved since the original lease and is kept clean of brush and dead trees. The bowmen would like to renew the lease for another 10 years. Councilman Lester felt a clause should be added that allowed either party to be released from the agreement prior to the expiration date. On motion by Councilman Walker, second by Councilwoman DeHaas to instruct Attorney Albers to draft a new agreement with language that would have an out clause for both parties, present the drafted agreement to both parties for approval and return to the council for a decision by the end of July. Motion carried by a unanimous vote of the Council present.

Christie Brown asked to close South State Street for vendors during the fund raiser at Heritage Square for Camp Rainbow Gold. The booths would set up on South State Street and then the games and activities can be held in the square. On motion by Councilman Lester, second by Councilman Zehner to close South State from Main to South Street on August 19th and to allow Christie to put up no parking signs on the north side between State and College. Motion carried by a unanimous vote of the Council present.

Christie also asked to have a catering permit approved for a beer garden on the Bell Equipment lot. Councilman Zehner made a motion, second by Councilman Lorentz to approve the catering permit for the beer garden on the Bell Equipment property. Motion carried by a unanimous vote of the Council present.

COMMITTEE REPORTS: Chief of Police Sedam summarized the monthly report, reporting that the department responded to 200 calls for service. There were 140 cases written, 36 misdemeanor arrests, 0 felony arrests, 58 citations, 21 written warnings issued, 3 dogs and 2 cats impounded. The Police and Animal Control Report for May 2006 was accepted on motion by Councilman Lester, second by Councilman Zehner. Motion carried by a unanimous vote of the Council present. Chief Sedam held a found property sale on May 31st and brought in approximately $360.00.

The Water Leak report for May 2006 was presented and it was reported that the department repaired 17 leaks (39 year to date) and installed no new service.

WATER PROJECT UPDATE: Mike Sturdevant provided numbers representing the percentage of work completed as follows:

Footage of pipe = 58%
Hydrants = 69%
Customer services = 44%
Percent of scheduled contract duration =67%

SUMMER READING PROGRAM: On motion by Councilman Lester, second by Councilman Walker to donate a daily pool pass for any child that completes the summer reading program. Motion carried by a unanimous vote of the council present.

SIDEWALK WAIVER REQUEST: On motion by Councilman Lester, second by Councilman Zehner to grant Carroll Adkison an indefinite sidewalk waiver at 1021 North State Street. Motion carried by a unanimous vote of the Council present.

WILLIAMS SUBDIVISION: Public Works Director Gortsema explained that Lowell Williams came to him to ask if the City would be willing to split the cost of paving 10th Street. Lowell plans to pay for 1/6th of the cost which would work out to be $2,232.00 each. The quote is to pave it the width of the current curb returns which would be a 34 foot mat. Lowell has determined that he’s going to put in curb and gutter on 10th street on the north side as he would like to drain to Hall Street now instead of using the swale as originally planned. At this time, Lowell would like to split the quote equally six ways instead of basing it on a per foot price. Last years price to dust oil the street cost about $250.00. Councilman Lester didn’t have a problem with the City paying $2,232.00; however he felt both sides of 10th should have curb and gutter. He felt the street should be finished while possible. On motion by Councilman Lorentz, second by Councilman Zehner to have the City participate in the paving of 10th Street with a cost up to $2,232.00. Motion passed, Councilman Lester voting no.

CHIP SEAL BIDS: Councilman Lester made a motion, second by Councilman Zehner to authorize public works to call for a chip seal bids. Motion carried by a unanimous vote of the Council present.

CITY ATTORNEY MEETING: On motion by Councilman Zehner, second Councilman Lester to allow Attorney Albers to attend the attorney meeting in Lewiston for $35.00. Motion carried by a unanimous vote of the Council present.

NOTICES OF P&Z HEARINGS: Clerk Kennedy brought to the attention of the Council the recommendation from AIC that stated P&Z notice of hearings should not be sent certificated mail because then if a person doesn’t pick up the notice the City has proof that they didn’t receive notice of hearing. Attorney Albers felt that the City should continue to send them out certified mail; otherwise you don’t have proof that anyone received the notice. The Council felt everything should be left as is.

REQUEST TO REMOVE TREES: The Council received a request to removed dead trees from the right of way at 704 North College. Although the trees aren’t quite dead they are close. On motion by Councilman Lester, second by Councilman Zehner to allow Jeff Cook at 704 North College to remove any trees from the right of way and to let them know they have to get City permission to replant trees in right of way. Motion carried by a unanimous vote of the Council present.

ITEMS TO NOTE: Second quarter budget reports were provided to the Council.

The meeting adjourned at 9:15 P.M.

_________________________________
Terry Vanderwall - Mayor

ATTEST:

_________________________
Tonya Kennedy – City Clerk

May 15, 2006 Regular Meeting

2006-05-15T19:30:00.000-07:00

The City Council met in regular session on May 15, 2006 at 7:30 P.M. in the Council Chambers of City Hall.

Mayor Vanderwall presided:

Councilmembers present:

Brian Lorentz
Georgia DeHaas
Delbert Houger
James Zehner
Wes Lester

Councilmember absent:

Bruce Walker

City employees present were Public Works Director Gortsema, Chief Sedam, Attorney Albers and Clerk Kennedy.

The meeting was called to order and the minutes of the May 1st regular meeting were approved as presented by Councilwoman DeHaas, second by Councilman Houger. Motion carried by a unanimous vote of the Council present.

VISITORS: Gary McEwen was present to try to schedule a triathlon in Grangeville. Grangeville Physical Therapy would sponsor the event which would include starting at the pool with a swim, then transition to a bike ride, back to the park for another transition and then end with a run. It would be a fundraising effort with the primary purpose to help fund a Grangeville football league and possibly the school, depending on the levy. Councilman Lorentz stated the going toward Mt. Idaho instead of Gun Club Road would be a better route during harvest. Chief Sedam stated that the City would need proof of insurance and permission to close Main Street. He then stated that he didn’t have the manpower needed to close all of the necessary streets so he would need volunteers with stop signs and vests. Gary stated that he is willing to work with volunteers and safety is his primary concern. The youth part of the triathlon would be on South side. Councilwoman DeHaas would like to see it happen if at all possible. Councilman Zehner felt Crooks Street and Mt. Idaho road would be a good choice for the bike and run. Mayor Vanderwall asked Gary to compile additional information and then come back to the Council again.

Patty Miller was present to ask if the Council could help her with the problem she has with the two horses in the neighboring pasture. The property is owned by Grangeville Transit and the two horses in the pasture are owned by Mr. Nuxoll. The horses continue to push over the fence and Mr. Nuxoll won’t fix the fence and sometimes Mr. Nuxoll has more than two horses in the pasture. Attorney Albers explained that fence disputes need to be resolved between the property owners, as the City is not involved. City zoning only allows two horses in the pasture at a time, so the City can send them a letter to inform them. If the horses are abused due to underfeeding, the police can contact the division of animal services and report the possible abuse. On motion by Councilwoman DeHaas, second by Councilman Zehner to send a letter to Grangeville Transit stating how many animals are allowed in Zone B. Motion carried. Councilman Houger abstained.

SIDEWALK WAIVER: On motion by Councilman Zehner, second by Councilman Lester to grant an indefinite waiver on 5th Street to Ronald and Kay Stumpf at 710 W North 5th Street. Motion carried. Councilman Lorentz voting no.

COMMITTEE REPORTS: The Planning and Zoning Minutes from May 9, 2006 were accepted on motion by Councilman Zehner, second by Councilman Lorentz. Motion carried by a unanimous vote of the Council present.

WATER PROJECT: Public Works Director Gortsema stated that Bodiford has finished all of services they could put in as of Thursday. They are currently putting in main line pipe on Crooks Street, and finishing up in the Crooks, Harrison and Scott Street area. They are ahead of schedule by a day at this point. Poe is scheduled to pave June 1st for areas that they can patch.

ORDINANCE NO. 798

(Ordinance No. 798 in its entirety on file in the City’s Ordinance File)

AN ADDITIONAL AMENDMENT TO GRANGEVILLE CITY ORDINANCE NO. 791, THEREBY ALSO AMENDING GRANGEVILLE CITY ORDINANCE NO. 796, OF THE CITY OF GRANGEVILLE CLARIFYING THE FORMULA UNDER SECTION 8-5-3 OF THE MUNICIPAL CODE OF THE CITY OF GRANGEVILLE RELATING TO THE FORMULA FOR BASIC SEWER RATES WITHIN THE CITY; ADDING ADDITIONAL FORMULAS FOR AVERAGING COMMERCIAL SEWER RATES THROUGHOUT THE YEAR FOR SPECIFIC TYPES OF BUSINESSES; RETAINING AND DESCRIBING CLEARLY THE METHOD OF BILLING RESIDENTIAL SINGLE FACILITY, MULTIPLE FACILITY, AND COMMERCIAL UNITS WITHIN THE CITY BASED UPON THE AVERAGE FORMULAS; RETAINING THE BULK OF PREVIOUS ORDINANCE NOS. 791 AND 796, EXCEPT FOR THE CLARIFICATION OF THE FORMULA AND THE AVERAGING WHICH INCLUDES A 100 CUBIC FOOT INCREMENT BILLING SYSTEM FOR SEWER RATES BASED UPON WATER USAGE; RETAINING BASIC DEFINITIONS; PROVIDING FOR THE AMENDMENT BECOMING EFFECTIVE UPON ITS PASSAGE, APPROVAL, AND PUBLICATION; AND, PROVIDING FOR THE REPEAL OF ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH.

On motion by Councilman Lorentz, second by Councilman Houger to ratify the original reading of ordinance #791 on October 17, 2005 and ordinance #796 adopted on February 6, 2006. Motion carried by a unanimous vote of the Council present. Attorney Albers then read the changes made to the ordinance.

Councilman Houger made a motion, second by Councilman Lester that the first reading be approved and the ordinance pass to the second reading. A roll call vote was duly taken with the following results:

Councilwoman DeHaas Yes
Councilman Houger Yes
Councilman Lorentz Yes
Councilman Lester Yes
Councilman Zehner Yes

The motion passed.

On motion by Councilwoman DeHaas, second by Councilman Zehner, that the rules be suspended, the second and third reading be waived and the ordinance be passed and adopted. A roll call vote was duly taken with the following results:

Councilwoman DeHaas Yes
Councilman Houger Yes
Councilman Lorentz Yes
Councilman Lester Yes
Councilman Zehner Yes

The motion passed. Mayor Vanderwall then declared Ordinance No. 798 duly approved and adopted.

The Summary of Ordinance No. 798 was then read. On motion by Councilwoman DeHaas, second by Councilman Houger to adopt the Summary of Ordinance #798 and authorize publication by Summary. Motion carried by a unanimous vote of the Council present.

WATER ENGINEERING CONTRACT WITH TRANSCIVIL: On motion by Councilman Lester, second by Councilman Lorentz to authorize the mayor to sign the engineering contract with TransCivil. Motion carried by a unanimous vote of the Council present.

ORDINANCE NO. 799

(Ordinance No. 799 in its entirety on file in the City’s Ordinance File)

AN ORDINANCE OF THE CITY OF GRANGEVILLE PROVIDING FOR THE AMENDMENT OF THE DEFINITIONS UNDER SECTION 10-2-1 OF THE MUNICIPAL CODE OF THE CITY OF GRANGEVILLE RELATING TO MOBILE HOMES; PROVIDING FOR THE RETENTION OF THE OTHER DEFINITIONS APPEARING IN SECTION 10-2-1 WITHOUT AMENDMENT; PROVIDING FOR THE REPEAL OF ORDINANCES OR PART OF ORDINANCES IN CONFLICT HEREWITH; AND, PROVIDING FOR THE ORDINANCE BECOMING EFFECTIVE UPON ITS PASSAGE, APPROVAL, AND PUBLICATION.

Councilman Zehner made a motion, second by Councilman Lester that the first reading be approved and the ordinance pass to the second reading. A roll call vote was duly taken with the following results:

Councilwoman DeHaas Yes
Councilman Houger Yes
Councilman Lorentz Yes
Councilman Lester Yes
Councilman Zehner Yes

The motion passed.

On motion by Councilman Lester, second by Councilman Lorentz, that the rules be suspended, the second and third reading be waived and the ordinance be passed and adopted. A roll call vote was duly taken with the following results:

Councilwoman DeHaas Yes
Councilman Houger Yes
Councilman Lorentz Yes
Councilman Lester Yes
Councilman Zehner Yes

The motion passed. Mayor Vanderwall then declared Ordinance No. 799 duly approved and adopted.

ORDINANCE NO. 800

(Ordinance No. 800 in its entirety on file in the City’s Ordinance File)

AN ORDINANCE OF THE CITY OF GRANGEVILLE PROVIDING FOR THE MODIFICATION AND AMENDMENT OF SECTION 10-4B-1 OF THE MUNICIPAL CODE OF THE CITY OF GRANGEVILLE RELATING TO THE LOCATION OF MOBILE HOMES AND ADDING SAFETY REQUIREMENTS OF MOBILE HOMES AFTER STATE REQUIRED REHABILITATION; PROVIDING FOR THE REPEAL OF ORDINANCES OR PART OF ORDINANCES IN CONFLICT HEREWITH; AND, PROVIDING FOR THE ORDINANCE BECOMING EFFECTIVE UPON ITS PASSAGE, APPROVAL, AND PUBLICATION.

On motion by Councilman Lester, second by Councilman Zehner that the first reading be approved, that the rules be suspended, the second and third readings be waived and the ordinance be approved and adopted. A roll call vote was duly taken with the following results:

Councilwoman DeHaas Yes
Councilman Houger Yes
Councilman Lorentz Yes
Councilman Lester Yes
Councilman Zehner Yes

The motion passed. Mayor Vanderwall then declared Ordinance No. 800 duly approved and adopted.

ORDINANCE NO. 801

(Ordinance No. 801 in its entirety on file in the City’s Ordinance File)

AN ORDINANCE OF THE CITY OF GRANGEVILLE PROVIDING FOR THE AMENDMENT OF SECTION 10-5-3 OF THE ZONING CODE OF THE CITY OF GRANGEVILLE ADDING THE PROHIBITION IN THE COMMERCIAL ZONE OF ANY SINGLE WIDE MANUFACTURED HOME; PROVIDING FOR THE ORDINANCE BECOMING EFFECTIVE UPON ITS PASSAGE, APPROVAL, AND PUBLICATION; PROVIDING FOR THE REPEAL OF ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH.

The Planning and Zoning commission had suggested that maybe multisection manufactured homes should be prohibited in Zone C. Attorney Albers explained that according to State law Cities can’t prohibit multisection homes in zones that allow residential housing.

On motion by Councilwoman DeHaas, second by Councilman Houger that the first reading be approved, that the rules be suspended, the second and third readings be waived and the ordinance be approved and adopted. A roll call vote was duly taken with the following results:

Councilwoman DeHaas Yes
Councilman Houger Yes
Councilman Lorentz Yes
Councilman Lester Yes
Councilman Zehner Yes

The motion passed. Mayor Vanderwall then declared Ordinance No. 801 duly approved and adopted.

ORDINANCE NO. 802

(Ordinance No. 802 in its entirety on file in the City’s Ordinance File)

AN ORDINANCE OF THE CITY OF GRANGEVILLE PROVIDING FOR THE SUPPLEMENTATION AND ADDITION TO TITLE 10, CHAPTER 6 OF THE MUNICIPAL CODE OF THE CITY OF GRANGEVILLE; PROVIDING A PROHIBITION IN THE INDUSTRIAL ZONE RELATING TO THE LOCATION OF PRE-1976 MOBILE HOMES WITHIN THE INDUSTRIAL ZONE, UNLESS THEY ARE LOCATED WITHIN MOBILE HOME COURTS OR MOBILE HOME PARKS AS DEFINED BY THE GRANGEVILLE MUNICIPAL CODE; PROVIDING FOR THE REPEAL OF ORDINANCES OR PART OF ORDINANCES IN CONFLICT HEREWITH; AND, PROVIDING FOR THE ORDINANCE BECOMING EFFECTIVE UPON ITS PASSAGE, APPROVAL, AND PUBLICATION.

On motion by Councilman Zehner, second by Councilman Lester that the first reading be approved, that the rules be suspended, the second and third readings be waived and the ordinance be approved and adopted. A roll call vote was duly taken with the following results:

Councilwoman DeHaas Yes
Councilman Houger Yes
Councilman Lorentz Yes
Councilman Lester Yes
Councilman Zehner Yes

The motion passed. Mayor Vanderwall then declared Ordinance No. 802 duly approved and adopted.

BILLS: The bills were approved and ordered paid out of their respective funds on motion by Councilman Lorentz, second by Councilman Lester. Motion carried by a unanimous vote of the Council present.

Payroll Fund $ 38,851.23
General Fund $ 41,684.49
Street Fund $ 18,541.89
Library Fund $ 3,321.09
Library Memorial Fund $ 399.89
Recreation Fund $ 5,069.12
Snowhaven Fund $ 3,799.82
Medical Insurance Fund $ 12,554.00
Water Fund $113,977.17
Sewer Fund $ 40,831.59
Sanitation Fund $ 35,848.13

RESOLUTION NO. 189

(Resolution No. 189 printed in its entirety on Page 239 in the Resolution Book)

The following resolution was introduced by Councilman Houger who moved for its adoption. Second by Councilman Lester.

A RESOLUTION OF THE CITY OF GRANGEVILLE, IDAHO COUNTY AUTHORIZING DESTRUCTION OF THE FOLLOWING POLICE DEPARTMENT RECORDS: VARIOUS

A roll call vote was duly taken with the following results:

Councilwoman DeHaas Yes
Councilman Houger Yes
Councilman Lorentz Yes
Councilman Lester Yes
Councilman Zehner Yes

The motion passed. Mayor Vanderwall then declared Resolution No. 189 duly approved and adopted.

YARD SALE OF FOUND PROPERTY: Chief Sedam explained that he has found property that he would like to clear out of storage and sell at Heritage Square on May 31st. Some of the property consists of bikes, scooters and stereo equipment. On motion by Councilman Lester, second by Councilman Houger to allow the Chief of Police to disperse of the found property in the manner he sees fit on May 31st at Heritage Square or any other date as necessary. Motion carried by a unanimous vote of the Council present.

DONATION FOR STEAM ENGINE SIGN AT THE COURTHOUSE: Councilwoman DeHaas explained that their committee is working on replacing the shakes on the sign and need money to pay Liz to do the interpretive sign under the glass. The Historical Preservation Society and Chamber of Commerce have donated money, along with other individuals and they hope to have it completed by July 4th. On motion by Councilman Houger, second by Councilman Zehner to donate $200.00 to the preservation of the sign. Motion carried by a unanimous vote of the Council present.

WWTP MIXERS: Public Works Director Gortsema wanted to purchase two more mixers for the east oxidation ditch at the Wastewater Plant. He is estimating the price at $55,000.00. The propeller size is 67” in diameter versus the specs from last year of 91”. Gortsema budgeted $70,000 but some of it was spent on last years purchase. On motion by Councilman Zehner, second by Councilman Lester to authorize Gortsema to purchase two mixers for the WWTP and to have them installed as budgeted. Motion carried by a unanimous vote of the Council present.

AIC CONFERENCE: Councilwoman DeHaas made a motion, second by Councilman Lester to authorize Clerk Kennedy to attend the AIC conference in Lewiston, June 14-16, 2006. Motion carried by a unanimous vote of the Council present.

On motion by Councilman Lester, second by Councilman Houger to authorize Clerk Kennedy to order coffee cups at her discretion. Motion carried by a unanimous vote of the Council present. The cups will be used as part of the packets given to conference attendees.

INSURANCE CLAIM: Clerk Kennedy explained that Desiree’ Akins stepped into the meter hole at her grandparents house on Friday night. Her mother has requested that the City pay the hospital bills since the meter lid was not secured. On motion by Councilman Lester, second by Councilman Zehner to turn the claim into the City’s insurance. Motion carried by a unanimous vote of the Council present.

ITEMS TO NOTE:

The meeting adjourned at 8:55 P.M.

_________________________________
Terry Vanderwall - Mayor

ATTEST:
_________________________
Tonya Kennedy – City Clerk

May 1, 2006 Regular Meeting

2006-05-01T19:30:00.000-07:00

The City Council met in regular session on May 1, 2006 at 7:30 P.M. in the Council Chambers of City Hall.

Mayor Vanderwall presided:

Councilmembers present:

Bruce Walker
Brian Lorentz
James Zehner
Del Houger
Wes Lester
Georgia DeHaas

City employees present were Public Works Director Gortsema, Chief Sedam, Attorney Albers and Clerk Kennedy.

The meeting was called to order and the minutes of the April 17th meeting were approved as presented by Councilwoman DeHaas, second by Councilman Lester. Motion carried by a unanimous vote of the Council present.

COMMITTEE REPORTS: Chief of Police Sedam summarized the monthly report, reporting that the department responded to 206 calls for service. There were 131 cases written, 48 misdemeanor arrests, 3 felony arrests, 61 citations, 16 written warnings issued, 5 dogs and 2 cats impounded. The Police and Animal Control Report for April 2006 was accepted on motion by Councilman Lester, second by Councilman Zehner. Motion carried by a unanimous vote of the Council present. Officer Hewson returned to work April 16th.

The Water Leak report for April 2006 was presented and it was reported that the department repaired 3 leaks (22 year to date) and installed no new service.

WATER PROJECT UPDATE: According to Public Works Director Gortsema, a Bodiford crew has arrived and started work on the service lines as of April 24th. They have done 42 services in this first week which has been a major improvement when compared to the subcontractor last year. Bodiford has scheduled work days for May from 7:00 a.m. to 8:00 p.m. and then would like to work some Saturdays and Sundays. Gortsema doesn’t feel working on Saturday is a problem, but doesn’t see why they need to work on Sunday. He felt that the citizens and crew need to have a break. Gortsema also suggested if Bodiford does work on Saturday then Bodiford should cover Mike Sturdevant’s salary for the day. Mayor Vanderwall agreed with Gortsema’s comments as far as the work schedule. Councilman Walker asked Gortsema if Mike Sturdevant was hired for contract days. Gortsema explained that yes he was, but it was budgeted for only about 9 or 10 hours a week of overtime. Councilman Walker felt if the hours continue beyond May, Mike Sturdevant would need to agree to the long hours.

BODIFORD CHANGE ORDER #6: On motion by Councilman Walker, second by Councilman Lester to approve Change Order #6. Motion carried by a unanimous vote of the Council present.

Councilman Houger reported that the VALNet system will be upgraded in May over a period of four days and will be unavailable for use. During that time, the library will be closed and the librarians will be working on spring cleaning and will catch up on other items. On motion by Councilman Houger, second by Councilman Zehner to approve the Library Board Minutes of May 23, 2006. Motion carried by a unanimous vote of the Council present.

Councilman Zehner explained that the Water and Sewer Committee reviewed several commercial accounts to recommend how the sewer should be determined. The committee felt that most commercial accounts should be treated the same as residential by using a 5 month average, with the exception of hotels and motels which should use an eight month average from October through May and the car washes and laundry mats should not be averaged at all. On motion by Councilman Zehner, second by Councilman Lester to instruct Attorney Albers to draft an ordinance on the sewer rate schedule to allow businesses to be averaged for five months, except for hotels and motels which would be averaged for eight months using October through May and car washes and laundry mats would not be averaged at all. Motion carried by a unanimous vote of the Council present.

TRANSCIVIL ENGINEERING CONTRACT FOR THE WATER PROJECT: Public Works Director Gortsema explained that the engineering contract is pretty much the same as the contract the City had with DMJM Harris for the water project, except for the termination clause. Gortsema recommends having it changed to read that either party can terminate the agreement with 30 days notice. The new contract will be on the agenda at the next meeting.

WILLIAMS SUBDIVISION: Gortsema informed the Council that Williams is working on getting the final plat ready for presentation at the Planning and Zoning meeting on May 9th and plans to have all the conditions met as set forth during the P&Z hearing. No opposition to the Williams Subdivision preliminary plat was voiced by the Council.

“THE VINEYARDS”: Gortsema gave a quick update for Mike Sturdevant on The Vineyards Subdivision. At this time most everything is on the preliminary plat. Sturdevant is waiting on more information from Carl Edwards or Hunter Edwards on the drainage, as right now they plan to tie into the existing drain system. Sturdevant will be sending preliminary plats to DEQ, Corp. of Engineers, State of Idaho Transportation Department, cable, power, school and telephone agencies for any comments prior to the Technical Review Committee meeting.

REPORT ON AIC MEETING: Clerk Kennedy explained the use of technology and complying with the open meeting law. One of the points brought up during the meeting was that the staff can email all the Council and an individual councilmember can respond back to the staff and ask questions; however, the councilmembers should not reply to all because then there is deliberation on the topic which should only occur during an open meeting.

AIRPORT ADVISORY BOARD: The County is looking for a City representative on the airport advisory board which is made up of a five member committee. On motion by Councilman Walker, second by Councilman Lorentz to allow Mayor Vanderwall to appoint Chad Frei as the City representative for the Airport Advisory Board. Motion carried by a unanimous vote of the Council present.

ITEMS TO NOTE: JUB placed flow monitors in five manholes for the month of May in hopes of getting some good readings during the month.

The Merchants committee invited the Council and Mayor to their 7:30 a.m. meeting on Thursday at Oscars to talk about bricks along Main Street.

Mayor Vanderwall stated that a garbage meeting at the County would take place on Wednesday with mayors from various cities attending.

The meeting adjourned at 8:20 P.M.
_________________________________
Terry Vanderwall - Mayor

ATTEST:

_________________________
Tonya Kennedy – City Clerk

April 17, 2006 Regular Meeting

2006-04-17T19:30:00.000-07:00

The City Council met in regular session on April 17, 2006 at 7:30 P.M. in the Council Chambers of City Hall.

Mayor Vanderwall presided:

Councilmembers present:

Brian Lorentz
Bruce Walker
Georgia DeHaas
Delbert Houger
James Zehner
Wes Lester

City employees present were Public Works Director Gortsema, Chief Sedam, Attorney Albers and Clerk Kennedy.

The meeting was called to order and the minutes of the April 3rd regular meeting were approved as presented by Councilman Zehner, second by Councilman Houger. Motion carried by a unanimous vote of the Council present.

VISITORS: Darcy James, a candidate for Idaho House of Representatives, District 8A was present to introduce herself and let the Council know some of her concerns are economic development, small cities and small schools and she is available for any questions.

SIDEWALK WAIVER: Shelley Rolvink requested an indefinite sidewalk waiver at 734 W North 2nd due to the location of their lot on West North 2nd Street. If the sidewalk was installed, it would dead end in the overflow ditch that runs into Pierson Logging and the water would possible run back on the their property since they don’t have curb and gutter on the street. Councilman Houger asked if granted an indefinite waiver, is it revisited if a new permit is applied for. Attorney Albers felt it would be; however Clerk Kennedy stated that at this point it hasn’t been done in that way. The Council would like to have sidewalk waivers looked at by the Council if the applicant applies for another permit that would trigger new sidewalks.

Councilman Lester stated that the property to the east of Rolvink’s has an open ditch and no sidewalks and the property to the west is a logging yard. On motion by Councilman Lester, second by Councilman Zehner to grant Paul and Shelley Rolvink an indefinite sidewalk waiver at 734 West North 2nd Street. Councilman Houger stated that he would vote yes, but primarily because there are no curbs. Motion carried by a unanimous vote of the Council present.

COMMITTEE REPORTS: The Planning and Zoning Minutes from March 30, 2006 were accepted on motion by Councilman Zehner, second by Councilman Lorentz. Motion carried by a unanimous vote of the Council present.

Public Works Director Gortsema received a fax from Bodiford on April 11th with the proposed start up date for the Water Project. Bodiford plans to start moving this week and have a service crew start putting in services on the 25th. There are currently 114 services that can be put in on the line from last fall. The pipe service crew is scheduled to arrive May 4th. Bodiford has set the substantial completion date for August 2nd, with a final completion date of September 1st. They have asked for a change order to extend the contract 157 days, which takes care of the winter shut down, but doesn’t extend the days of the original contract. The City sent back a letter to make some changes to the schedule and to ask questions. The City plans to meet with the engineers on Wednesday. Attorney Albers recommends waiting for the change order before approving the change.

Cory Baune and Amy Stillman of J-U-B will be here Friday all day and would like to have a meeting with as many of the Council as can make it. They plan look at the scope of the Wastewater Facility Plan and they hope to receive input on the area that is involved, mainly where the City limits and area of impact will be in the future. They would like to give a project report on Phase I, which is mostly complete and consisted of surveying and the gathering of data. Anyone available will meet over lunch with J-U-B at Oscars in the meeting room.

Chief Sedam updated the Council on the search for Sherri Warburton’s replacement as the Animal Control Officer. Sherri’s last day is May 19th. All applications will go through Job Service.

BRICKS ALONG MAIN STREET: The Council discussed Sturmer Masonry’s proposal as submitted by Melinda Fischer to remove the bricks, fill the trench with 4” of concrete and then mortar the bricks permanently back in place. Councilman Walker felt that the majority of his side of the block wasn’t interested. He felt an equally important issue at Heritage Square was the replacement of the sidewalk as it is starting to crumble. Councilman Lester felt the bricks should be removed and then placed on a wall at Heritage Square. Mortaring the bricks in place doesn’t solve the problem because the bricks are still dirty and if cemented in then they will be hard to remove and or repair if they break. Councilman Lester was not in favor of spending any funds to reset the bricks in another method in the same location. Councilman Walker stated the question was whether the City wanted to spend the money or not and he was not in favor. Councilman Walker asked if the process used at City Hall, which has cement in the bottom and then the bricks have sand to hold them in place, would be a solution. It was suggested that if the Heritage Square sidewalk needed to be replaced, then maybe the sidewalk at Heritage Square could be completely replaced with all the engraved bricks. Councilman Lester still felt the bricks needed to be removed to Heritage Square as that’s the only way they would be clean enough to read. Councilwoman DeHaas asked if the City had any accidents from people falling on the bricks. Chief Sedam did not have any that he was aware of. Attorney Albers explained that the original intent of the bricks was to beautify the sidewalk. One idea would be to have all the engraved bricks moved to Heritage Square and then have blank bricks mortared in place all along Main Street. On motion by Councilman Lorentz, second by Councilman Lester to send the Merchants Committee a letter and ask the committee for their collective opinion for what they would like to see done with the bricks on Main Street. Motion carried by a unanimous vote of the Council present.

BILLS: The bills were approved and ordered paid out of their respective funds on motion by Councilman Lester, second by Councilman Zehner. Motion carried by a unanimous vote of the Council present.

Payroll Fund $ 41,182.66
General Fund $ 48,835.47
Street Fund $ 24,578.55
Library Fund $ 3,479.13
Library Memorial Fund $ 1,035.53
Insurance Fund $ 15,728.50
Recreation Fund $ 2,181.22
Snowhaven Fund $ 4,470.05
Medical Insurance Fund $ 13,994.66
Water Fund $ 42,256.98
Sewer Fund $ 20,320.67
Sanitation Fund $ 40,247.81

BUDGET HEARING: On motion by Councilman Walker, second by Councilman Lester to set the 2006-07 budget hearing for September 5, 2006. Motion carried by a unanimous vote of the Council present.

SUMMER COMMERCIAL SEWER RATES: Public Works Director Gortsema explained that last fall during the adoption of the revision of the sewer formula and rates, J-U-B recommended having commercial accounts install a separate meter for irrigation and to possibly allow for a one year grace period to get the meter installed. The revision was adopted without those recommendations. Now as the clerk’s office is getting ready to switch over to summer rates, it was determined that there will be an enormous increase in sewer rates for certain commercial bills, even though the City knows that the increase on some of those accounts won’t go through the sewer system. A prime example is the Free Press. Last year their sewer rate was $14.23 per month and this year with the new rates it will be $950.60 per month, based upon the highest usage month last year. Gortsema and Clerk Kennedy feel the issue needs to be looked at to determine which accounts should be averaged and which accounts should put in a separate irrigation meter. Some accounts, such as the Free Press, don’t have an increase in the amount of sewer during the summer. Their increase is due to the watering of their lawn. Mayor Vanderwall asked that the Water and Sewer Committee meet with Gortsema and Kennedy and have a recommendation at the next Council meeting.

SPRING CLEAN UP WEEK: Clerk Kennedy explained that Annelle Urbahn wanted to work in conjunction with the City’s spring clean up week, to possibly have organizations help clean up areas within the City that needed cleaned or to help the elderly clean up their property. Annelle would advertise for a “Take pride in your City” and keep a list of areas that need to be cleaned up and then work with volunteer groups to assign the areas out during the spring clean up week. In order to have weekends available, we would like the week to start May 20th and end May 27th. On motion by Councilman Houger, second by Councilman Lorentz to declare May 20th through May 27th Spring Clean Up Week in conjunction with the Grangeville Merchants. Motion carried by a unanimous vote of the Council present.

Councilman Lester asked who was responsible for painting the curbs where the new fire hydrants have been placed. Public Works Director Gortsema stated that the City will take care of them once the weather cooperates.

Councilwoman DeHaas informed the Council that the historical society grant for sign at the courthouse has gone by the wayside because the steam engine isn’t listed in the historical registry. Annelle Urbahn, Pam Northcut and DeHaas plan to continue working on the sign with possible help from the County, City and Grangeville Merchants.

EXECUTIVE SESSION: On motion by Councilman Walker, second by Councilman Lester to go into Executive Session according to Section 67-2345 (f). A roll call vote was duly taken with the following results:

Councilwoman DeHaas Yes
Councilman Houger Yes
Councilman Walker Yes
Councilman Lorentz Yes
Councilman Lester Yes
Councilman Zehner Yes

Motion passed.

A motion was made by Councilman Zehner, second by Councilman Lester to go out of Executive Session. A roll call vote was duly taken with the following results:

Councilwoman DeHaas Yes
Councilman Houger Yes
Councilman Walker Yes
Councilman Lorentz Yes
Councilman Lester Yes
Councilman Zehner Yes

Motion passed.

DMJM HARRIS CONTRACT TERMINATION: On motion by Councilman Lester, second by Councilwoman DeHaas to give DMJM Harris 30-days notice to terminate the City’s engineering contract for the water project. Motion carried by a unanimous vote of the Council present.

ITEMS TO NOTE: The Council received copies of the preliminary plat for the Williams Subdivision.

The meeting adjourned at 8:45 P.M.

_________________________________
Terry Vanderwall - Mayor

ATTEST:

_________________________
Tonya Kennedy – City Clerk

April 3, 2006 Regular Meeting

2006-04-03T19:30:00.000-07:00

The City Council met in regular session on April 3, 2006 at 7:30 P.M. in the Council Chambers of City Hall.

Mayor Vanderwall presided:

Councilmembers present:

Bruce Walker
Brian Lorentz
James Zehner
Del Houger

Councilmember absent:

Wes Lester
Georgia DeHaas

City employees present were Public Works Director Gortsema, Chief Sedam, Attorney Albers and Clerk Kennedy.

The meeting was called to order and the minutes of the March 20th meeting were approved as presented by Councilman Zehner, second by Councilman Lorentz. Motion carried by a unanimous vote of the Council present.

VISITORS: Dave and Lynn Alder requested permission to place their shaved ice stand on a semi-permanent basis at Heritage Square, approximately May 1st through October 1st. They would name the City as additional insured and provide their own garbage. Chief Sedam explained that City Code prohibits the sale of merchandise or produce on public property except by special permission of the Council. Mayor Vanderwall stated that the Council prefers not to have private enterprise on the lot. Alders stated they will try to set up on private property for the summer instead.

John Warford, Trinity Lutheran Church, asked for permission to use Heritage Square June 5th through June 9th for a vacation bible camp. Trinity Lutheran has the Cross County Mission Society scheduled to come to Grangeville. They travel with an 18 wheeler that has a fold out stage and climbing wall. They have insurance and Trinity Lutheran provided a certificate of insurance to the City. The purpose is Christian evangelism outreach in the local area. All activities are free of charge for children and families. They plan to use the picnic tables and set up portable covers in case of rain. They would like to use Heritage square for setup on June 5th. The programs will be from late afternoon to early evening on the 6th and then all day on the 7th and 8th. Everything will be packed up on the 9th. The Church would provide all restrooms and garbage and if need be, they would pay for electricity. Curfew is 10:00 p.m. for those under 18.

Councilman Walker let Mr. Warford know that the Council hasn’t dealt with a long term request before. The Council may want to set forth a policy on fees or deposits if this becomes a regular request. On motion by Councilman Houger, second by Councilman Zehner to allow John Warford, Trinity Lutheran Church, to use Heritage Square June 5th through June 9th for the vacation bible camp. Motion carried by a unanimous vote of the Council present. John Warford will check with Avista to see if they can estimate the electricity usage.

SIDEWALK WAIVERS: Julianna Johnson, 513 Elm Street, was present to ask for a sidewalk extension on Elm Street until 2008 and an indefinite waiver on Boulevard. Julianna explained that they are doing major work on their house and would like to put in the sidewalk on Elm Street next summer but due to additional expenses related to sewer problems, they would like to have a two year extension on Elm Street and an indefinite waiver on Boulevard. Attorney Albers believed there may be an existing fence agreement on the property.

Councilmen Walker and Houger both felt that they would give a waiver on Boulevard, but would like to have the extension asked for when the permit actually expires if she can’t get the sidewalk installed by then. Councilman Lorentz made a motion to grant an indefinite sidewalk waiver on Boulevard since the fence is in the way. Motion died for lack of 2nd. Councilman Zehner would like to see sidewalks on both sides of the lot. Councilman Houger suggested a possible two year extension. Councilman Zehner made a motion, second by Councilman Houger to give Aaron and Julianna Johnson a waiver on Elm Street until September 1, 2007 and a waiver on Boulevard until September 1, 2008. Motion carried by a unanimous vote of the Council present.

Lyman Gilmore, 611 North B Street requested an indefinite sidewalk waiver. Councilman Zehner didn’t see any reason to grant a waiver since the lot is flat and has curb, gutter and paved streets. He felt it should be required. Councilman Lorentz stated that of all the waiver requests that have been submitted, this is the easiest sidewalk to put in. Councilman Walker stated that the Council has given waiver after waiver when no sidewalks are in sight and felt the Council needed to get consistent in how they give waivers. The past history is if there are no sidewalks in the area, then a waiver should be given. On motion by Councilman Houger, second by Councilman Zehner to deny the sidewalk waiver for Lyman Gilmore at 611 North B Street. Motion carried by a unanimous vote of the Council present.

COMMITTEE REPORTS: Chief of Police Sedam summarized the monthly report, reporting that the department responded to 192 calls for service. There were 121 cases written, 21 misdemeanor arrests, 5 felony arrests, 48 citations, 15 written warnings issued, 5 dogs and 3 cats impounded. The Police and Animal Control Report for March 2006 was accepted on motion by Councilman Zehner, second by Councilman Houger. Motion carried by a unanimous vote of the Council present.

The Water Leak report for March 2006 was presented and it was reported that the department repaired 3 leaks (12 year to date) and installed no new service.

Public Works Director Gortsema explained that there was going to be a Water Project Meeting last week, but Randy Deardon had family problems and they couldn’t meet in person. They did visit on the phone last week to emphasize the need for a schedule. Bodiford felt they could finish up the pipe work in a couple months. The City felt they need to keep up with service line subcontractor. Bodiford hopes to be back in Grangeville toward the end of April. Councilman Lorentz felt the City needs to count out days so we know when the contract end date is when penalties can be charged. Once Bodiford starts, Gortsema explained that the remaining days would be determined. Councilman Zehner asked whether there was any resolution on the Park Street claim. Attorney Albers sent out a letter to Bodiford stating that Bodiford needed to take care of the claim directly and that the owner would not be submitting it to their insurance. The City has not received a response to date.

FOUR WAY INTERSECTIONS: Councilman Houger thanked Chief Sedam for his work on the recently discussed four way intersections and recognized the quick work of the Public Works Department to get the signs installed.

ADMINISTRATOR FOR “THE VINEYARDS”: Mayor Vanderwall asked for the Council’s approval of his appointment of Mike Sturdevant as administrator of the “The Vineyards” subdivision. On motion by Councilman Walker, second by Councilman Houger to approve Mayor Vanderwall’s appointment of Mike Sturdevant as administrator for “The Vineyards” and Public Works Director Gortsema as Mike’s replacement on the Technical Review Committee for this subdivision. Motion carried by a unanimous vote of the Council present.

DONATION FOR JANE KISSINGER: Mayor Vanderwall stated that that he’d like to recognize Jane Kissinger for her years of service by donating $200.00 in her memory. He plans to visit with her husband Don to determine which one charity would be best. On motion by Councilman Walker, second by Councilman Lorentz to donate $200.00 to the charity of Don’s choice, in memory of Jane. Motion passed by a unanimous vote of the Council present.

ITEMS TO NOTE: The City was in receipt of a proposal from D. Sturmer Masonry for removal and setting of bricks along Main Street. Mayor Vanderwall will visit with Sturmer before the next meeting to find out details on the proposal.

The meeting adjourned at 8:35 P.M.

_________________________________
Terry Vanderwall - Mayor

ATTEST:

_________________________
Tonya Kennedy – City Clerk

March 20, 2006 Regular Meeting

2006-03-20T19:30:00.000-08:00

The City Council met in regular session on March 20, 2006 at 7:30 P.M. in the Council Chambers of City Hall.

President Walker presided:

Councilmembers present:

Brian Lorentz
Bruce Walker
Georgia DeHaas
Delbert Houger
James Zehner

Absent:

Mayor Vanderwall
Councilman Lester

City employees present were Public Works Director Gortsema, Chief Sedam, Attorney Albers and Clerk Kennedy.

President Walker welcomed Micah Olsen and his father Wes to the meeting. Micah attended as part of his work toward becoming an Eagle Scout.

The meeting was called to order and the minutes of the March 6th regular meeting were approved as presented by Councilwoman DeHaas, second by Councilman Zehner. Motion carried by a unanimous vote of the Council present.

VISITORS: Christi Brown was present to ask for permission to use Heritage Square on August 19th for a fundraiser for Camp Rainbow Gold, a camp for children 6-16 years of age who have been diagnosed with cancer. Christi has organized bands to play at Heritage Square and the Chamber of Commerce has agreed to sponsor the event as far as insurance. The vendors have agreed to donate 50% of their profit for the fundraiser. Christi would like to use Heritage Square from approximately 11am-8pm. Christi does not plan to use any streets. On motion by Councilman Lorentz, second by Councilman Houger to allow Christi Brown the use of Heritage Square on August 19th for the fundraiser from 11am-8pm. Motion carried by a unanimous vote of the Council present.

COMMITTEE REPORTS: On March 17th, Public Works Director Gortsema met with Bodiford and Entranco to meet the new project manager Randy Deardon that Bodiford hired to work the remainder of the project. Randy will be here fulltime to monitor the project. During the meeting they reviewed the punch list, where the project stood, and Randy will come up with a revised schedule which will be a change order to the contract. Randy has public and private experience and will hopefully work out to be advantages to both the City and Bodiford.

PRE-1976 HOMES IN CITY LIMITS: Attorney Albers explained that the two ordinances drafted on mobile homes do not address any changes in Zones C and D. According to the Council, the intent was to have it affect all zones in the City. Attorney Albers will get the ordinances revised and to Clerk Kennedy to forward on for a hearing with the planning and zoning commission.

BILLS: The bills were approved and ordered paid out of their respective funds on motion by Councilman Zehner, second by Councilman Lorentz. Motion carried by a unanimous vote of the Council present.

Payroll Fund $ 45,241.05
General Fund $ 50,832.67
Street Fund $ 20,061.61
Library Fund $ 2,726.16
Library Memorial Fund $ 373.44
Recreation Fund $ 1,284.98
Snowhaven Fund $ 15,011.34
Medical Insurance Fund $ 13,594.75
Water Fund $ 16,473.59
Sewer Fund $ 18,203.10
Sanitation Fund $ 34,822.31

POLICE TRAINING: Chief Sedam has requested permission to attend an Intelligence Training in Spokane on April 6th and 7th. The hotel room and costs will be paid by Homeland Security Funds. On motion by Councilwoman DeHaas, second by Councilman Zehner to authorize Chief Sedam to attend the Intelligence Training in Spokane on April 6th and 7th. Motion carried by a unanimous vote of the Council present.

SYRINGA DISPATCHING REIMBURSEMENT AGREEMENT: On motion by Councilman Zehner, second by Councilman Houger to authorize the Mayor and City Clerk to sign the dispatching reimbursement agreement with Syringa General Hospital. Motion carried by a unanimous vote of the Council present.

ARBOR DAY PROCLAMATION: President Walker asked for confirmation for the Arbor Day Proclamation to be submitted with the Arbor Day Grant application. Councilman Lorentz made a motion, second by Councilwoman DeHaas to proclaim April 28, 2006 as Arbor Day in the City of Grangeville. Motion carried by a unanimous vote of the Council present.

FLORENCE STREET RIGHT OF WAY: On motion by Councilwoman DeHaas, second by Councilman Zehner to direct Attorney Albers to pursue street right of way for Florence Street from Russ and Heidi Lindsley and Wayne and Nancy MacGregor. Motion carried by a unanimous vote of the Council present.

ITEMS TO NOTE: A copy of the RC&D Minutes of January 31, 2006 was routed to the City Council.

The meeting adjourned at 7:50 P.M.
_________________________________
Bruce Walker - President

ATTEST:

_________________________
Tonya Kennedy – City Clerk

March 6, 2006 Regular Meeting

2006-03-06T07:30:00.000-08:00

The City Council met in regular session on March 6, 2006 at 7:30 P.M. in the Council Chambers of City Hall.

Mayor Vanderwall presided:

Councilmembers present:

Bruce Walker
Brian Lorentz
James Zehner
Georgia DeHaas
Del Houger

Councilmember absent:

Wes Lester

City employees present were Public Works Director Gortsema, Chief Sedam, Attorney Albers and Clerk Kennedy.

The meeting was called to order and the minutes of the February 21st meeting were approved as presented by Councilwoman DeHaas, second by Councilman Houger. Motion carried by a unanimous vote of the Council present.

VISITORS: Jessica Wells from the Idaho Soil and Water Conservation District presented the 2006 Arbor Day Grant Application for Council approval. Part of the grant this year is to plant a champion tree, one species being the Norway Maple. Ms. Wells had talked to Ernie Mager who felt that it should be planted in Pioneer Park. Arbor Day is April 28, 2006. On motion by Councilwoman DeHaas, second by Councilman Lorentz to approve the Arbor Day Grant Application. Motion carried by a unanimous vote of the Council present.

Annette Byington explained that YWCA has a local advocate to help women who suffer from domestic abuse. The advocate is already working with Chief Sedam on domestic violence cases. YWCA received a rural grant which is how they assist local communities. They can provide trainings, workshops and presentations. Gayla Blankenship is the advocate for Grangeville and is available 24 hours a day/7 days a week. She meets weekly at Health and Welfare in Grangeville.

Kevin Greig was present to request to have a fence placed in the right of way on South E Street at 824 Lake Street for owner Robert Lovell. It was explained that a fence agreement would be drawn up by Attorney Albers that Mr. Lavelle would need to sign. On motion by Councilman Walker, second by Councilman Zehner to allow Robert Lavelle to have a four foot chain link fence in the right of way on South E Street. Motion carried by a unanimous vote of the Council present.

George Brown Jr. of The Vineyards stated that he extended F Street to the Cash property, but he would like to institute a latecomer fee in case the other owners develop their property using his developments. Attorney Albers explained that he had met with Clerk Kennedy and they reviewed the comprehensive plan to determine which zones in which The Vineyards should be annexed. The comprehensive plan showed the extension of Zone C and Zone A, but did not allow for the extension of Zone B. Therefore, all the annexed area will come in as Zone C and Zone A as described in the exhibits of Ordinance No. 797.

ORDINANCE NO. 797

(Ordinance No. 797 in its entirety on file in the City’s Ordinance File)

An ordinance of the City of Grangeville, Idaho County, Idaho, to extend the corporate limits of the City of Grangeville, Idaho County, Idaho, so as to include certain areas within the incorporated limits of the City of Grangeville by annexation, based upon the request of the property owners that the properties herein described be annexed; describing therein, based upon that request, the zoning classification of the annexed areas; that all ordinances or parts of ordinances in conflict herewith are hereby repealed to make the ordinance effective upon its passage, approval, and publication; and to provide for the publication of the ordinance and to allocate the costs of annexation.

Councilman Walker made a motion, second by Councilman Zehner that the first reading be approved and the ordinance pass to the second reading. A roll call vote was duly taken with the following results:

Councilwoman DeHaas Yes
Councilwoman Houger Yes
Councilman Walker Yes
Councilman Lorentz Yes
Councilman Zehner Yes

The motion passed.

On motion by Councilman Walker, second by Councilman Houger, that the rules be suspended, the second reading be waived and the ordinance passed to the third reading. A roll call vote was duly taken with the following results:

Councilwoman DeHaas Yes
Councilwoman Houger Yes
Councilman Walker Yes
Councilman Lorentz Yes
Councilman Zehner Yes

The motion passed.

Councilman Walker then stated that the request to be annexed has been well publicized and the public has had an opportunity to comment on the request. The ordinance is to annex the property and is not dealing with the subdivision.

On motion by Councilman Walker, second by Councilman Zehner, that the rules be suspended, the third reading be waived and the ordinance be passed and adopted. A roll call vote was duly taken with the following results:

Councilwoman DeHaas Yes
Councilwoman Houger Yes
Councilman Walker Yes
Councilman Lorentz Yes
Councilman Zehner Yes

Mayor Vanderwall then declared Ordinance No. 797 duly approved and adopted.

COMMITTEE REPORTS: Chief of Police Sedam summarized the monthly report, reporting that the department responded to 157 calls for service. There were 114 cases written, 29 misdemeanor arrests, 1 felony arrests, 52 citations, 20 written warnings issued, 3 dogs and 1 cat impounded. The Police and Animal Control Report for February 2006 was accepted on motion by Councilman Zehner, second by Councilman Lorentz. Motion carried by a unanimous vote of the Council present.

The Water Leak report for February 2006 was presented and it was reported that the department repaired 3 leaks (12 year to date) and installed no new service.

Councilman Lorentz explained that Snowhaven has had a busy and profitable year even without Christmas break. There are building issues that will need to be addressed before next season. The Council was encouraged to visit Snowhaven to see the facility and to better understand the changes that need to be made. The Council was also invited to attend the end of year get together at 4:00 pm on March 12, 2006.

On motion by Councilman Lorentz, second by Councilman Houger to accept the Snowhaven Minutes of March 1, 2006. Motion carried by a unanimous vote of the Council present.

FOUR WAY INTERSECTIONS AND ONE CONTROL SIGN: On motion by Councilman Houger, second by Councilman Walker to accept Chief Sedam’s recommendation for signage at the intersections discussed (copy attached and incorporated herein, page 90). Motion carried, Councilwoman DeHaas voting no. Chief Sedam plans to work on revising the old code.

MOBILE HOME ORDINANCES: A hearing will be held before Planning and Zoning and then the Council on the mobile home ordinances prior to adoption.

ADVERTISING FOR PW EMPLOYEE: Public Works Director Gortsema informed the Council that Leroy Longmore would be retiring around June 30th. Gortsema would like to advertise for a new employee and proceed with the interviews and background checks. Mayor Vanderwall stated the personnel committee would be involved with interviews. On motion by Councilwoman DeHaas, second by Councilman Lorentz to authorize Gortsema to advertise for a Public Works Employee to replace Mr. Longmore. Motion carried by a unanimous vote of the Council present.

SIDEWALK WAIVER: On motion by Councilwoman DeHaas, second by Councilman Walker to approve an indefinite sidewalk waiver for Grangeville New Meadows Auto Freight located on Hill and North D Street. Motion carried by a unanimous vote of the Council present.

EXECUTIVE SESSION: On motion by Councilman Zehner, second by Councilman Houger to go into Executive Session according to Section 67-2345 (f). A roll call vote was duly taken with the following results:

Councilwoman DeHaas Yes
Councilwoman Houger Yes
Councilman Walker Yes
Councilman Lorentz Yes
Councilman Zehner Yes

Motion passed.

A motion was made by Councilman Walker, second by Councilman Lorentz to go out of Executive Session. A roll call vote was duly taken with the following results:

Councilwoman DeHaas Yes
Councilwoman Houger Yes
Councilman Walker Yes
Councilman Lorentz Yes
Councilman Zehner Yes

Motion passed.

No action taken.

With Arbor Day coming up, Councilman Walker suggested planting a tree in honor of Jane Kissinger.

ITEMS TO NOTE: The 1993 Chevy S-10 was sold for $1,400.00.

The meeting adjourned at 8:30 P.M.

_________________________________
Terry Vanderwall - Mayor

ATTEST:

_________________________
Tonya Kennedy – City Clerk

February 21, 2006 Regular Meeting

2006-02-21T19:30:00.000-08:00

The City Council met in regular session on February 21, 2006 at 7:30 P.M. in the Council Chambers of City Hall.

Mayor Vanderwall presided:

Councilmembers present:

Brian Lorentz
Bruce Walker
Wes Lester
Georgia DeHaas
Delbert Houger

Councilmember absent:

James Zehner

City employees present were Public Works Director Gortsema, Chief Sedam, Attorney Albers and Clerk Kennedy.

The meeting was called to order and the minutes of the February 6th regular meeting were approved as presented by Councilwoman DeHaas, second by Councilman Lester. Motion carried by a unanimous vote of the Council present.

VISITORS: George Brown Jr. thanked the Council for the letter dated January 13, 2006 and prepared by Attorney Albers. Mr. Brown forwarded a copy of the letter to Hunter Edwards to have him make all the changes as recommended. Two maps were presented to the Council; one for an overall master plan of all the acres and the second one encompassing the area to be annexed. Mr. Brown explained that he moved G and F Street as requested and included the commercial area in annexation. The annexation request is for all the area within the area of impact. Mr. Brown stated he was prepared to pay the 25% down on the equity buy in program and is willing to provide an extension of the area of impact to the West of the existing line. Rather than go through a zone change, he would prefer to use covenants to restrict those in Zone B. He has no plans for highway commercial development. The lots are substantially larger than previously shown and there is a winding look to the city blocks and street. As soon as the property is annexed he will proceed with the subdivision procedure. He doesn’t want any larger lots than approximately 75’ x 150’ so the lots can be easily landscaped and he has eliminated the alleys. He would like to build the initial 37 lots in July and August. Councilman Walker expressed his concerns with covenants and that it requires the home owners association to enforce the covenants. As a property owner in that area, Walker didn’t feel that Mr. Brown would really want Zone B in the middle of his subdivision. Councilwoman DeHaas asked Attorney Albers if the Area of Impact extension could be addressed at a later date so it doesn’t hold up the process. Attorney Albers concurred. Mr. Brown stated that at this time he would like to request annexation with the zones listed from the north to the south of his property, as they are contiguous at this time, with Zone C starting on the North side, then a section of Zone A, Zone B and then Zone A, moving south. Mr. Brown stated that he would record covenants at the same time the plat is recorded and then form a homeowners association. He would keep control until 51% of the lots sold and then the homeowners association would take it over. He plans to control Zone B by using covenants. Discussion occurred on the difference between Washington and Idaho subdivision plats and the City’s process. An annexation request will be at the March 6th meeting.

COMMITTEE REPORTS: On motion by Councilman Lorentz, second by Councilman Lester to accept the Snowhaven Minutes of February 1, 2006. Motion carried by a unanimous vote of the Council present.

Public Works Director Gortsema explained that he had not received any bids for the surplus 1993 Chevy S-10 pickup. On motion by Councilman Walker, second by Councilman Houger to advertise the vehicle on a continuing basis until sold, with a price stated as $1,400.00 or best offer. Motion carried by a unanimous vote of the Council present.

FOUR WAY INTERSECTIONS WITH ONE WAY CONTROL SIGNS: Chief Sedam explained that he now has access to a State website that allows searches of accidents by street location. The Council discussed five intersections in town, as follows: North State and West South 3rd Street; South B Street and Lake Street; South Meadow and East South 3rd Street; North College Street and Cunningham Street and North State Street and Cunningham Street. Discussion occurred on whether these intersections should be dealt with now or if all the problem intersections should be dealt with together. Councilman Houger didn’t feel it’s a good idea to have one control sign at a four way intersection. He felt the Council should take care of these five intersections first and then deal with any others as they come up. Attorney Albers pointed out that the existing City code states that an engineer should conduct a traffic study before any stop signs are installed. Councilman Lester made a motion, second by Councilman Houger to have Public Works Director Gortsema review the Chief’s recommendation. Motion carried by a unanimous vote of the Council present.

FRONT YARD SETBACK: Councilman Lorentz stated that he looked at many houses throughout Grangeville and there aren’t any two houses that line up along the streets. Councilman Lorentz and Councilwoman DeHaas felt that the front yard setbacks should be left as they are.

SETBACKS IN COMMERCIAL AND INDUSTRIAL ZONE: Councilman Lester felt there should be setbacks, for sure in commercial zones abutting residential zones, but doesn’t know how to figure out where the center point is when the streets aren’t curbed and guttered. Public Works Director Gortsema then explained that because most streets are 24’ wide and the right of way is 60’ that should allow enough of a sight triangle to alleviate restrictions. It’s not the building that causes the problem, but rather the cars and other vehicles parked along the street. Councilwoman DeHaas would like to see the code left as is. Clerk Kennedy explained that it was brought to the Council to possibly alleviate fence waiver requests when they might not be necessary. It was suggested that the problem may be vehicles on the street and that maybe the 20’ as required by the State may be too close to the intersections. Councilman Houger felt parking may need to be eliminated at certain intersections. No changes were made to the code.

PRE-1976 HOMES IN CITY LIMITS: Attorney Albers spoke with Jack Rayne to find out why there was a date of March 8, 1971 in the ordinance dealing with mobile homes. Mr. Rayne explained that there was State Law that was passed that made mobile homes constructed in Idaho between March 8, 1971 and June 15, 1976 safer than those constructed outside the state. Then in 1976 HUD requirements usurped the State standards and then only federal rules applied. Attorney Albers changed the definitions by eliminating anything that dealt with 1971 dates. It was added that any pre1976 mobile home has to be rehabilitated before being moved into the City. The ordinance eliminates single wide homes from lots in town unless located in a mobile/manufactured home park. A hearing would need to be held before P & Z since it deals with zoning ordinances. The Council was asked to review the drafts for the next meeting

BILLS: The bills were approved and ordered paid out of their respective funds including approval of the final pay request from Atlas on the 2005 Sewer Project in the amount of $8,975.90 and change order #1 in the amount of ($7,037.65) on motion by Councilman Lester, second by Councilman Walker. Motion carried by a unanimous vote of the Council present.

Payroll Fund $ 47,791.35
General Fund $ 48,548.86
Street Fund $ 32,248.56
Library Fund $ 3,531.10
Library Memorial Fund $ 539.70
Recreation Fund $ 758.96
Snowhaven Fund $ 14,837.28
Medical Insurance Fund $ 12,672.81
Water Fund $ 26,226.31
Sewer Fund $ 31,472.48
Sanitation Fund $ 41,442.49
LID#3 Fund $ 48,000.00

Clerk Kennedy explained that usually the auditor submits an audit proposal in the fall to be approved; however the proposal was not received prior to the audit. On motion by Councilman Walker, second by Councilman Lester to authorize the mayor and clerk to sign the proposal and to pay the first billing installment to the auditors as included in the bills. Motion carried by a unanimous vote of the Council present.

WATER PROJECT: Public Works Director Gortsema recommended several items that should be completed that are above and beyond the design and scope of the plan. Based on projections from the engineer, the current project overrun is estimated at ($30,266.78). Additional items that have been recommended are South 8th Street, 9th and 10th Street connector line and the truck route loop for an estimated cost of $38,500.00. These changes cause an approximate overrun in the project of ($68,800.00). Councilwoman DeHaas made a motion, second by Councilman Lester to approve the recommendations of Public Works Director Gortsema. Motion carried by a unanimous vote of the Council present.

WATER DAMAGES CLAIM AT 213 N. MEADOW: During the water project, Bodiford’s subcontractor J&J Horizontal Drilling was responsible for the installation of the water service at 213 N. Meadow on July 20, 2005. J&J was responsible for turning water services on and off as needed for the installation of new meters or connecting old meters to the new water main. They were told up front that the water had to be returned to its original setting (i.e. on or off). After the work was done, the City’s duty person was called out by a neighbor that saw water running out of the house. The duty person shut off the water and notified City Hall. Bodiford and J&J were both notified of potential water damage and asked to contact the owner, William Phillips. The City received a claim from Allstate in mid November. The City contacted Allstate and Bodiford after receiving the claim and then forwarded the claim information on to Bodiford. The City received a second notice from CBC National Recovery Services at which time the information was turned over to ICRMP. Public Works Directory Gortsema stated that a letter has been forwarded to Bodiford from DMJM that this claim is outstanding and the City would like to have it resolved.

BEER AND WINE LICENSE: On motion by Councilman Lester, second by Councilman Houger to approve Beer & Wine by the drink and Beer by the Package pending state approval to Barbara Duncan d/b/a Barb’s Café. Motion carried by a unanimous vote of the Council present.

Councilman Lester asked whether the Council individually or the Council as a whole should respond to the County on solutions to the garbage issue. Councilman Lester would like to see the Council meet and write a letter as a whole.

ITEMS TO NOTE: The Technical Review Committee will meet on the Williams Subdivision on February 28, 2006.

The meeting adjourned at 9:25 P.M.

_________________________________
Terry Vanderwall - Mayor

ATTEST:
_________________________
Tonya Kennedy – City Clerk

February 6, 2006 Regular Meeting

2006-02-06T07:30:00.000-08:00

The City Council met in regular session on February 6, 2006 at 7:30 P.M. in the Council Chambers of City Hall.

Mayor Vanderwall presided:

Councilmembers present:

Wes Lester
Bruce Walker
Brian Lorentz
James Zehner
Georgia DeHaas
Del Houger

City employees present were Public Works Director Gortsema, Chief Sedam, Attorney Albers and Clerk Kennedy.

The meeting was called to order and the minutes of the January 23rd meeting were approved as presented by Councilwoman DeHaas, second by Councilman Lester. Motion carried by a unanimous vote of the Council present.

COMMITTEE REPORTS: Chief of Police Sedam summarized the monthly report, reporting that the department responded to 157 calls for service. There were 127 cases written, 32 misdemeanor arrests, 4 felony arrests, 57 citations, 10 written warnings issued, 3 dogs and 1 cat impounded. The Police and Animal Control Report for January 2006 was accepted on motion by Councilman Zehner, second by Councilman Lorentz. Motion carried by a unanimous vote of the Council present.

The Water Leak report for January 2006 was presented and it was reported that the department repaired 5 leaks (178 year to date) and installed one new service. On motion by Councilman Houger, second by Councilman Lester to accept the water report for January 2006. Motion carried by a unanimous vote of the Council present.

On motion by Councilman Lester, second by Councilman Zehner to accept the Planning and Zoning Minutes of January 10, 2006. Motion carried by a unanimous vote of the Council present.

Councilman Houger made a motion, second by Councilman Lester to accept the Library Minutes of January 26, 2006. Motion carried by a unanimous vote of the Council present.

RESOLUTION NO. 188

The following resolution was introduced by Councilman Walker who moved for its adoption. Second by Councilman Lester.

A resolution of the City of Grangeville adopted pursuant to Section 11-5-2B of the Grangeville Municipal Code; providing for the adoption of the Local Highway Technical Assistance Council 2001 Guidelines Manual, entitled “Highway & Street Guidelines for Design and Construction”; providing for amendment and variance of such guidelines under extraordinary hardship or circumstances; providing for the maintenance of the manual in the office of the City Clerk.

A roll call vote was duly taken with the following results:

Councilwoman DeHaas Yes
Councilman Houger Yes
Councilman Walker Yes
Councilman Lorentz Yes
Councilman Lester Yes
Councilman Zehner Yes

The motion passed. Mayor Vanderwall then declared Resolution No. 188 duly approved and adopted.

Ordinance No. 796

Attorney Albers explained that this ordinance was originally passed on October 17, 2005 and he then proceeded to read just the amended section which was that section relating to the overage rate, Section 1-C (a) and C (b), along with the summary to be published.

Councilman Walker made a motion, second by Councilman Houger that the first reading be approved as previously read on October 17, 2005 with the amended section as read today and the ordinance pass to the second reading. A roll call vote was duly taken with the following results:

Councilwoman DeHaas Yes
Councilman Houger Yes
Councilman Walker Yes
Councilman Lorentz Yes
Councilman Lester Yes
Councilman Zehner Yes

On motion by Councilman Lester, second by Councilman Lorentz, that the rules be suspended, the second and third reading be waived and the ordinance be passed and adopted. A roll call vote was duly taken with the following results:

Councilwoman DeHaas Yes
Councilman Houger Yes
Councilman Walker Yes
Councilman Lorentz Yes
Councilman Lester Yes
Councilman Zehner Yes

The motion passed. Mayor Vanderwall then declared Ordinance No. 796 duly approved and adopted.

Attorney Albers then read the summary of Ordinance No. 796 and submitted an attorney’s certification of the ordinance and summary. On motion by Councilman Lester, second by Councilman Zehner to approve the summary of Ordinance No. 796. Motion carried by a unanimous vote of the Council present.

FOUR WAY INTERSECTIONS AND ONE CONTROL SIGN: Mayor Vanderwall asked that the Council review the recommendations as submitted by the Police Chief. Discussion of the recommendations will occur at the February 21st meeting.

DISCUSSION OF 20’ SETBACK: Clerk Kennedy and Public Works Director Gortsema explained that the normal front yard setback is 20’. If someone is building a terrace, the setback can be 15’. The staff asked the Council if they wanted to leave the code as is or if any changes should be made as someone could build a terrace and then a few years later come in to cover it and then they wouldn’t meet the required setback. Councilman Zehner felt that the code should be left alone. Mayor Vanderwall encouraged the Council to review the code sections for the February 21st meeting.

P&Z APPOINTMENTS: On motion by Councilman Zehner, second by Councilman Houger to appoint Kevin Asker to the Planning and Zoning Commission for a three year term, to expire February 6, 2009. Motion carried by a unanimous vote of the Council present.

MEETING CHANGE: On motion by Councilman Lester, second by Councilman Zehner to change the second meeting in February from the 20th to February 21, 2006. Motion carried by a unanimous vote of the Council present.

WASTEWATER FACILITY PLAN: On motion by Councilman Lester, second by Councilman Lorentz to approve the contract with JUB Engineers for Phase I of the Wastewater Facility Plan in the amount of $129,350.00. Motion carried by a unanimous vote of the Council present.

CORNER LOTS IN THE COMMERCIAL AND INDUSTRIAL AREAS: Clerk Kennedy and Public Works Director Gortsema brought a possible code conflict to the Council for review. In the commercial and industrial zone, as long as lots don’t abut a residential zone, buildings can be built up to the property line. There is a separate code on fence and sight restrictions that states a fence cannot be constructed higher than 3’ when within 50’ of the corner. Councilman Walker stated that it may be a problem where you don’t want a building up to the property line on corners in addition to the fence problem. He felt the Council may need to look at certain restrictions when a lot is not in the business district to keep site restrictions from happening on the corners. Chief Sedam stated that the vision triangle as required by state code is a good idea except on streets that aren’t curbed and guttered because then it’s difficult to locate the actual intersection. It may work better to set a fixed setback. Councilman Walker felt the fence code should be left alone. The owner can request a variance from the Council as they are currently required to do if they want to build taller than allowed when closer than 50’. Councilman Walker felt the Council should look at creating a setback in the commercial and industrial zones when the lots are not located in the business district. Councilman Lester didn’t think the City would want the same problems as those on Main Street when the City has the chance to prevent the problems.

ITEMS TO NOTE: The Council was in receipt of the RC&D minutes of December 22, 2005.

Attorney Albers is working on amending the mobile home ordinance but needs additional information from a State Building Official at the State level.

The meeting adjourned at 8:40 P.M.

_________________________________
Terry Vanderwall - Mayor

ATTEST:
_________________________
Tonya Kennedy – City Clerk

January 23, 2006 Regular Meeting

2006-01-23T19:30:00.000-08:00

The City Council met in regular session on January 23, 2006 at 7:30 P.M. in the Council Chambers of City Hall.

Mayor Vanderwall presided:

Councilmembers present:

James Zehner
Brian Lorentz
Bruce Walker
Wes Lester
Georgia DeHaas
Delbert Houger

City employees present were Public Works Director Gortsema, Chief Sedam, Attorney Albers and Clerk Kennedy.

The meeting was called to order and the minutes of the January 3rd regular meeting were approved as presented by Councilwoman DeHaas, second by Councilman Lester. Motion carried by a unanimous vote of the Council present.

COMMITTEE REPORTS: Public Works Director Gortsema explained that he met with Jim Kimball and Cory Baune on Friday last week and went over the proposed project for the Wastewater Facility Plan. The plan consists of a two year project. Most of FY 2006 work will deal with the Collection System and FY 2007 will deal primarily with the Wastewater Plant. Jim and Cory would like to meet with the Council during a workshop to discuss the various areas of the proposed plan. The workshop will be held on Tuesday, January 30th at 6:30 p.m. at City Hall.

WATER PROJECT: Gortsema explained that he is currently dealing with the contractor on how the pipe is being stored at the High School. A workshop will be scheduled at a later date to discuss the project.

YEAR END POLICE REPORT: The 2005 Year End Police and Animal Control Report was submitted by Chief Sedam to all of the Council and is posted on the City’s website.

CONSENT AGENDA: Councilman Lester moved, second by Councilman Lorentz to accept the following items as part of the consent agenda.

A. Approve the applications submitted by the following businesses for liquor license, wine
and/or beer license by the drink and/or by the package pending State approval.

Askers Thrift Inc. d/b/a Askers Harvest Foods
Cash & Carry Foods, Inc. d/b/a C & C Express
Camas Diner LLC d/b/a Camas Diner
Brenda & Doug McRoberts d/b/a Camas Lanes
Ernie’s Steakhouse LLC d/b/a Ernie’s Steakhouse & 41 Club
Cash & Carry Foods, Inc. d/b/a Grangeville Cash & Carry
BPOE #1825 Inc. d/b/a Grangeville Elks Lodge #1825
Beth & Mike Sturdevant d/b/a Grangeville Pizza Factory
Xie Quan Deng d/b/a Hong Fa
Richard Pearson d/b/a Oscars Restaurant
Ceressero Corp. d/b/a Palenque Mexican Restaurant
Hawkin’s Sports Inc. d/b/a Rae Brothers Sporting Goods
Sunset Marts Inc. d/b/a Sunset Mart #12
Jimmie W. Henderson d/b/a The Establishment
Sue Kay Kutner d/b/a The Gallery
Kimberly Ann Elliott d/b/a Triangle Tavern
JOPO d/b/a Zip Trip #21

B. Bills

Payroll Fund $ 41,244.35
General Fund $ 53,619.23
Street Fund $ 19,014.99
Library Fund $ 3,689.52
Library Memorial Fund $ 376.86
Recreation Fund $ 753.27
Snowhaven Fund $ 2,252.10
Medical Insurance Fund $ 12,849.18
Water Fund $ 24,983.49
Sewer Fund $ 16,879.68
Sanitation Fund $ 37,165.84

C. Snowhaven Minutes – January 4, 2006

Roll call vote on the motion.

Councilwoman DeHaas Yes
Councilman Houger Yes
Councilman Walker Yes
Councilman Lorentz Yes
Councilman Lester Yes
Councilman Zehner Yes

The motion passed.

Resolution No. 187

The following resolution was introduced by Councilman Lester who moved for its adoption. Second by Councilman Houger.

A resolution of the City of Grangeville relating to sales or surplus personal property; setting forth a policy for sales of personal property which has been declared by the City Council to be surplus; and, describing the method of sale of surplus property or items valued over $1,000.00 and under $1,000.00.

Attorney Albers explained that there are no State statues that regulate municipalities and the disposal of surplus items.

A roll call vote was duly taken with the following results:

Councilwoman DeHaas Yes
Councilman Houger Yes
Councilman Walker Yes
Councilman Lorentz Yes
Councilman Lester Yes
Councilman Zehner Yes

The motion passed. Mayor Vanderwall then declared Resolution No. 187 duly approved and adopted.

Ordinance No. 795

An ordinance of the City of Grangeville, a municipal corporation of the State of Idaho, requiring a contractor registration number prior to issuance of a building permit; providing exceptions; providing for severability; repealing conflicting ordinances and providing an effective date.

Councilman Zehner made a motion, second by Councilman Lester that the first reading be approved and the ordinance pass to the second reading. A roll call vote was duly taken with the following results:

Councilman Zehner Yes
Councilman Lester Yes
Councilman Lorentz Yes
Councilman Walker Yes
Councilman Houger Yes
Councilwoman DeHaas Yes

On motion by Councilman Lester, second by Councilman Lorentz, that the rules be suspended, the second and third reading be waived and the ordinance be passed and adopted. A roll call vote was duly taken with the following results:

Councilman Zehner Yes
Councilman Lester Yes
Councilman Lorentz Yes
Councilman Walker Yes
Councilman Houger Yes
Councilwoman DeHaas Yes

The motion passed. Mayor Vanderwall then declared Ordinance No. 795 duly approved and adopted.

ADOPTION OF LHTAC STANDARDS: Attorney Albers read the drafted resolution as prepared. Public Works Director Gortsema explained that the City’s ordinance states that the development of streets will be designed according to standards as adopted by the City. Gortsema doesn’t feel the City has anything adopted right now and would like to use the LHTAC standards which is basically what the City has been currently following. Albers will add information on Quality Control and Quality Assurance and have a new draft ready at next meeting.

PRE-1976 HOMES IN CITY LIMITS: Attorney Albers explained that the Legislature has changed the wording to not allow pre-1976 mobile homes unless brought up to code. The City’s code currently reads pre-1971. The County Assessor’s office said that these older mobile homes have an accessed value at less than $200.00. This section needs to be amended so it matches up with State code. Clerk Kennedy also pointed out that the wording of the City’s code currently states that the older mobile homes can’t be lived in without being brought up to code, but it doesn’t restrict using the old mobile homes for storage. Albers stated that the City has the ability to restrict home size based on zoning regulations. Albers recently drafted an ordinance that the County adopted restricting placement in the County but allowed the owner to bring the home up to date after placing it on the property. Councilman Lester asked what kind of timeline was given for working on the mobile home to get it up to date. He wouldn’t want the owner to work on upgrading for 20 years. Councilman Houger would like to see the older mobile homes not allowed in the City. Albers explained that the homes needed to be restricted based on those restrictions allowed in the Local Planning Act. Councilman Lester explained that cargo containers were dealt with this last year and this is something even more unsightly. Albers will draft an ordinance to change the City’s existing code to match the State and then add new language on restricting placement of older mobile homes.

SIDEWALK WAIVER REQUEST: On motion by Councilman Zehner, second by Councilwoman DeHaas to deny the sidewalk waiver request submitted by Leanne LeBlanc MD, at 115 E South 5th Street. A roll call vote was duly taken with the following results:

Councilman Zehner Yes
Councilman Lester No
Councilman Lorentz Yes
Councilman Walker No
Councilman Houger Yes
Councilwoman DeHaas Yes

Motion passed.

SURPLUS: On motion by Councilman Lorentz, second by Councilman Lester to declare the following items surplus. Motion carried by a unanimous vote of the Council present.

A. Library Items
a. Micron Millennia computer w/keyboard & mouse (1426841-0001) and Sylvania
Monitor (#SHAA2901123)
b. Micron computer w/keyboard (#1108642-0018)

B. Water Items
a. One 5 pump programmable controller & appurtenant equipment
b. One 2 pump programmable controller & appurtenant equipment
c. 7 - Circular chart recorders

CHOCOLATE FANTASY DONATION: On motion by Councilman Walker, second by Councilman Lester to donate a pool family pass to Chocolate Fantasy. Motion carried by a unanimous vote of the Council present.

SNOWHAVEN PETTY CASH INCREASE: Due to the operation of the tubing hill, Snowhaven requested to increase their petty cash by $150.00. On motion by Councilman Lorentz, second by Councilman Walker to increase the petty cash fund for Snowhaven by $150.00. Motion carried by a unanimous vote of the Council present.

OVERAGE RATE FOR SEWER: Gortsema explained that the language in the ordinance regarding the overage rate does not agree with the rate study conducted by JUB. The sewer is not measured, but it is dependent on the water reading; therefore, an allowance is needed to adjust the water meter read for the amount not going through the sewer. The amount of 722 cubic feet of sewer is equivalent to 650 cubic feet of the water meter read. The ordinance should use 722 cubic feet instead of 650 cubic feet for the overage. Albers will have an amended ordinance for the next meeting.

EXECUTIVE SESSION: On motion by Councilman Zehner, second by Councilman Lester to go into Executive Session according to Section 67-2345 (f). A roll call vote was duly taken with the following results:

Councilwoman DeHaas Yes
Councilman Houger Yes
Councilman Walker Yes
Councilman Lorentz Yes
Councilman Lester Yes
Councilman Zehner Yes

Motion passed.

A motion was made by Councilman Houger, second by Councilman Lester to go out of Executive Session. A roll call vote was duly taken with the following results:

Councilwoman DeHaas Yes
Councilman Houger Yes
Councilman Walker Yes
Councilman Lorentz Yes
Councilman Lester Yes
Councilman Zehner Yes

Motion passed.

No action taken.

The meeting adjourned at 8:40 P.M.
_________________________________
Terry Vanderwall - Mayor

ATTEST:

_________________________
Tonya Kennedy – City Clerk

January 3, 2006 Regular Meeting

2006-01-03T19:30:00.000-08:00

The City Council met in regular session on January 3, 2006 at 7:30 P.M. in the Council Chambers of City Hall.

Mayor Vanderwall presided:

Councilmembers present:

Wes Lester
Bruce Walker
Brian Lorentz
James Zehner
Georgia DeHaas
Del Houger

Councilmember Absent:

Jane Kissinger

City employees present were Public Works Director Gortsema, Chief Sedam, Attorney Albers and Clerk Kennedy.

The meeting was called to order and the minutes of the December 19th meeting were approved as presented by Councilwoman DeHaas, second by Councilman Lester. Motion carried by a unanimous vote of the Council present.

VISITORS: Irene Talent was present representing the Idaho County Historic Preservation Commission. In about 1963 the sign on the Courthouse lawn was installed by the City of Grangeville, Grangeville Chamber of Commerce and Idaho County Commissioners detailing the history of the use of the steam engines. The County Commissioners had a thought that maybe the sign should be changed instead of just restoring. Mrs. Talent is asking for support from the City of Grangeville, whether in labor or dollars. She would also like to have a committee member involved representing the City. If anyone is interested in attending, the next meeting will be held at 10:00 a.m. on January 9th at US Bank.

George Brown Jr. was present to request annexation of The Vineyards. Previously owned by Buel Williams, the approximate 47 acres on the Southwest is entirely within the area of impact. Mr. Brown explained that he is a land developer, and his wife, Elizabeth (Rockwell) is a lawyer. He wants to bring in all the 47 acres that is within the area of impact, starting with a master plan concept and then letting the market tell him what to develop. The request is to annex the residential area which is just north of the dump road and south of the commercial zone along Highway 95. He had Hunter Edwards replicate the existing lots of Grangeville and would like to begin subdividing with the first phase being approximately 51 lots. He does not have plans to develop the commercial area of the property and only wants to deal with the residential. Gerald Arnzen was present to ask how the property is accessed and who pays to put in the streets, sidewalks, move fences and other improvements along Court and Elk Streets. Mr. Brown stated that his subdivision would be accessed through Court and Elk Streets and he would pay all developer costs, such as sidewalks, streets and utilities. He does not plan to propose an LID because he feels that those developments are the developer’s cost. Public Works Director Gortsema brought up the agreement with the property know as Lincoln West and the existing block 19 that is currently zoned residential zone B. Gerald Arnzen wanted to know if traffic studies had been done for only two access streets. Henry Arnzen also stated that he has an approved easement off Highway 95 but the State wouldn’t let him open it up. Attorney Albers explained that with a voluntary annexation it falls under Category A and would follow the zoning patterns that are contiguous with existing zones. If Mr. Brown chooses to change the zoning of the land adjacent to Zone B, a public hearing would be held prior to annexation. Councilwoman DeHaas felt a nice subdivision would be to the City’s benefit. Mr. Brown stated that The Vineyards would be a subdivision to be proud of. Mayor Vanderwall stated the annexation will be discussed at the next meeting.

COMMITTEE REPORTS: Chief of Police Sedam summarized the monthly report, reporting that the department responded to 127 calls for service. There were 102 cases written, 26 misdemeanor arrests, 1 felony arrests, 45 citations, 13 written warnings issued, 4 dogs and 1 cat impounded. The Police and Animal Control Report for December 2005 was accepted on motion by Councilman Zehner, second by Councilman Lorentz. Motion carried by a unanimous vote of the Council present.

The Water Leak report for December 2005 was presented and it was reported that the department repaired 5 leaks (178 year to date) and installed one new service.

CONTRACTOR LICENSING AND BUILDING PERMITS: Attorney Albers had a draft ordinance from AIC that would help protect citizens having work done by an unlicensed contractor. Albers read draft from AIC and explained some changed he would like to make. Albers once again stated that under the new law, it is criminal to not have a license as a contractor. On motion by Councilman Lester, second by Councilman Zehner to have Albers redraft the ordinance for the meeting on the 23rd. Sub contractors are not covered under the current wording of the ordinance.

OATHS OF OFFICE: At this time the following newly elected officials of the City of Grangeville, Mayor: Terry Vanderwall and Councilmembers: Bruce Walker, Wes Lester, Brian Lorentz and Delbert Houger were sworn into office by Clerk Kennedy and the official oaths were duly executed and filed. Each one was then presented with a Certificate of Election.

A motion was made by Councilman Lester, second by Councilwoman DeHaas to nominate Councilman Walker, President of the Council. There being no other nominations the motion carried by a unanimous vote of the Council present.

APPOINTMENTS RENEWED: Mayor Vanderwall then renewed the following appointments: Dennis Albers, City Attorney; Tonya Kennedy, City Clerk-Treasurer; Wayne Sedam, Chief of Police; Ken Gortsema, Public Works Director; Dan Tackett, Fire Chief; Bob Mager and John Sangster, Assistant Fire Chiefs. The appointments were ratified on motion by Councilman Walker, second by Councilman Houger. Motion carried by a unanimous vote of the Council present.

CONSENT AGENDA: Councilman Zehner, seconded by Councilman Lester to accept the following items as part of the consent agenda.

A. Approve the following Boards and Commissions:

Library Board: Carol Kinzer (2007), Betty Spickelmire (2011), Kay Stumpf (2008), Joan Hall (2009), David Rauzi (2010)

Planning and Zoning Commission: Wilmer Seaver (2006), Nancy Kaschmitter (2006), Michael Cook (2008), Hunter Edwards (2008), Dick Haener (2007), Darcie Bentley (2008)

Snowhaven Ski Board: James Kingma, John Urbahn, Jerry Hill, Mike Brewster, Pauline Sullivan, Judy Purdy, Kim Peterson, Tomianne Whitien

Snowhaven Expansion Committee: Todd Marek, Mike Sturdevant, Kevin Asker, Paul Eimers, James Kingma, John Lamb, Mac McBoyle, James Rockwell

ADA Committee: Councilmember DeHaas, Connie Workman, Dock Stroop, Lynda Allen, Mark Gravatt

Technical Review Committee: Mike Sturdevant, Tim Kaschmitter and Dan Tackett

B. Council Committees for 2006 (copy attached and incorporated herein, page 76).

Roll call vote on the motion.

Councilwoman DeHaas Yes
Councilman Houger Yes
Councilman Walker Yes
Councilman Lorentz Yes
Councilman Lester Yes
Councilman Zehner Yes

The motion passed.

P&Z APPOINTMENTS: On motion by Councilman Lester, second by Councilman Lorentz to re-appoint Nancy Kaschmitter and Wilmer Seaver to the Planning and Zoning Commission for three year terms, to expire January 3, 2009. Motion carried by a unanimous vote of the Council present.

RESOLUTION ON THE DISPOSAL OF SURPLUS PROPERTY: A few comments were made to try to shorten the length of time between advertising and accepting the bid. Attorney Albers will review and make a few changes for the next meeting.

ITEMS TO NOTE: The Council was in receipt of a letter regarding proposed legislation to require testing and inspection on hydrants.

The meeting adjourned at 9:00 P.M.

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Terry Vanderwall - Mayor

ATTEST:

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Tonya Kennedy – City Clerk