December 18, 2006 Regular Meeting

The City Council met in regular session on December 18, 2006 at 7:30 P.M. in the Council Chambers of City Hall.

Mayor Vanderwall presided:

Councilmembers present:

Bruce Walker
Brian Lorentz
Georgia DeHaas
Delbert Houger
James Zehner
Wes Lester

City employees present were Public Works Director Gortsema, Chief Sedam, Attorney Albers and Clerk Kennedy.

The meeting was called to order and the minutes of the November 20th regular meeting were approved as presented by Councilwoman DeHaas, second by Councilman Lester. Motion carried by a unanimous vote of the Council present.

PUBLIC HEARING ON FEE INCREASES: Mayor Vanderwall opened the public hearing on the Wastewater and Street fee increases and the new fee at Snowhaven as described below:

Wastewater: Sludge - current $.08/gal.; recommend $.10/gal. Septic - current $.05/gal.; recommend $.07/gal.

Street: Street cut - current $1.50/SF; recommend $2.50/SF

Snowhaven: Combination Tube and Ski pass – $18.00 with a $2.00 upgrade for a night pass

There being no public present for comments, the hearing was declared closed.

COMMITTEE REPORTS: Chief of Police Sedam summarized the monthly report, reporting that the department responded to 144 calls for service. There were 92 cases written, 28 misdemeanor arrests, 3 felony arrests, 59 citations, 23 written warnings issued, 3 dogs and 0 cats impounded. The Police and Animal Control Report for November 2006 was accepted on motion by Councilman Lester, second by Councilman Zehner. Motion carried by a unanimous vote of the Council present.

The Water Leak report for November 2006 was presented and it was reported that the department repaired 0 leaks (107 year to date) and installed no new services.

The Snowhaven Minutes of December 6, 2006 were accepted on motion by Councilman Zehner, second by Councilman Lester. Motion carried by a unanimous vote of the Council present.

On motion by Councilman Houger, second by Councilwoman DeHaas to accept the Library Board Minutes from November 16, 2006 and to appoint Carol Kinzer to a 5-year term on the board. Motion carried by a unanimous vote of the Council present.

WATER PROJECT: Public Works Director Gortsema explained that Bodiford submitted Pay Request #14 from which approximately $50,000.00 was withheld for incomplete paving, reducing the pay request to $226,946.79. Bodiford has not responded to letters, emails or phone calls about the unresolved paving issues; therefore, Gortsema asked for the Council’s blessing to have the City crew start paving those areas that need repaired. All time and materials will be recorded so Bodiford can be billed for the cost. Gil Walker has not approved the pay request due to the paving issues.

On motion by Councilman Walker, second by Councilman Lester to proceed with patching of the unfinished streets by the City crew starting tomorrow and to have Attorney Albers contact Gil Walker to see if there is something else that can be done with the lack of response from Bodiford. Motion carried by a unanimous vote of the Council present.

CONSENT AGENDA: Mayor Vanderwall explained that items on the Consent Agenda are considered routine in nature and would be enacted with one motion, unless a Councilmember wishes to have an item removed for further discussion. On motion by Councilman Lester, second by Councilman Walker to remove the bills from the consent agenda. Motion carried by a unanimous vote of the Council present. Mayor Vanderwall stated that the bills would be considered following the close of the consent agenda.

There being no further requests for removal, Councilman Walker moved, seconded by Councilman Zehner to read the Consent Agenda by title only. Motion carried by a unanimous vote of the Council present.

1. Approve the applications submitted by the following business for pawn, secondhand & junk store licenses.

Ralph Martin d/b/a Martin’s Antiques
Milton Perry d/b/a B & B Bargain Store

2. Approve the Annual Street Finance Report and authorize publication

3. Change the January 1st meeting date to January 2, 2007, due to New Years Day

4. Adoption of Resolution #193: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRANGEVILLE, ENDORSING THE EFFORTS OF THE NORTHWEST PASSAGE SCENIC BYWAY ADVISORY TEAM AND SUPPORTING THE IMPLEMENTATION OF THE 2006 CORRIDOR MANAGEMENT PLAN AND WAYFINDING SYSTEM PLAN.

5. Adoption of Resolution #194: A RESOLUTION OF THE CITY OF GRANGEVILLE ESTABLISHING CERTAIN SNOWHAVEN FEES.

6. Adoption of Resolution #195: A RESOLUTION OF THE CITY OF GRANGEVILLE PROVIDING FOR AN INCREASE IN CERTAIN WASTEWATER TREATMENT PLANT FEES PURSUANT TO GRANGEVILLE CITY CODE SECTION 8-5-3-2.

7. Send letter to ITD regarding Grangeville bypass

On motion by Councilman Walker, second by Councilman Lorentz to adopt the Consent Agenda as read by title only. ROLL CALL VOTE: YES: DeHaas, Houger, Walker, Lorentz, Lester, Zehner. NO: none. Motion passed.

BILLS: On motion by Councilman Lester, second by Councilman Houger to remove Bodiford’s Pay Request #14 from the bills. The remaining bills were approved and ordered paid out of their respective funds. Motion carried by a unanimous vote of the Council present.

Payroll Fund $ 46,478.38
General Fund $ 63,163.54
Street Fund $ 30,664.05
Library Fund $ 3,992.04
Library Memorial Fund $ 854.78
Insurance Fund $ 15,728.50
Recreation Fund $ 3,221.70
Snowhaven Fund $ 5,434.41
Medical Insurance Fund $ 12,991.24
Water Fund $270,457.27
Sewer Fund $ 33,389.08
Sanitation Fund $ 35,801.73

BODIFORD PAY REQUEST: Councilman Lester made a motion, second by Councilman Lorentz to approve Bodiford’s Pay Request #14 only upon Gil Walker’s recommendation and Bodiford returning the City’s calls. Motion carried by a unanimous vote of the Council present.

VACATION OF ARAM STREET: Public Works Director Gortsema stated that a water main is located in Aram Street; therefore he recommended not vacating the street. On motion by Councilman Lester, second by Councilman Zehner to deny the request to vacate a portion of Aram Street with the reasons being the location of a city water main in the street right of way and the use of the street for possible city expansion and to direct Attorney Albers to create findings of fact for adoption at the next meeting. Motion carried by a unanimous vote of the Council present.

FOOTHILLS INC. RENEWAL: Attorney Albers researched municipal leases and reported that there is no limitation on the length of time that a City can authorize a lease. Attorney Albers stated he needed to create a resolution to authorize the lease. On motion by Councilman Lester, second by Councilman Zehner to extend the Foothills Inc water lease signing until the January 2nd meeting and to have Attorney Albers create a resolution to authorize the renewal of the lease. Motion carried by a unanimous vote of the Council present.

INDUSTRIAL ZONE SETBACK: Councilman Lester looked at the zoning map and felt that maybe the setbacks were established as fire and traffic safety. He doesn’t feel the setback should be any different than the zone it abuts. Councilman Walker stated in the industrial zone there should be setbacks for fire.

Councilman Lester made a motion, second by Councilman Houger to change the industrial zone setbacks to read any yard abutting a residential zone shall be a five foot setback and to delete the section about storage of materials. Motion carried by a unanimous vote of the Council present. Attorney Albers will draft the ordinance and it will be sent to planning and zoning for a public hearing.

SIDEWALK WAIVER REQUEST: On motion by Councilman Lorentz, second by Councilwoman DeHaas to grant Lucas Draper, 223 East North 5th Street, an indefinite sidewalk waiver. Motion carried by a unanimous vote of the Council present.

RESOLUTION NO. 196

(Resolution No. 196 in its entirety on file in the City’s Resolution File)

The following resolution was introduced by Councilmen Zehner who moved for its adoption. Second by Councilman Lorentz.

A RESOLUTION OF THE MAYOR AND COUNCIL OF THE CITY OF GRANGEVILLE, IDAHO, ADOPTING A RECORD RETENTION SCHEDULE.

ROLL CALL VOTE: YES: DeHaas, Houger, Walker, Lorentz, Lester, Zehner. NO: none. The motion passed. Mayor Vanderwall then declared Resolution No. 196 duly approved and adopted.

RESOLUTION NO. 192

(Resolution No. 192 in its entirety on file in the City’s Resolution File)

The following resolution was introduced by Councilmen Lester who moved for its adoption. Second by Councilwoman DeHaas.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRANGEVILLE, AUTHORIZING MAYOR VANDERWALL TO SIGN ALL APPLICATIONS, GRANT AGREEMENTS, AND OTHER DOCUMENTS RELATING TO WASTEWATER PLANNING GRANTS.

ROLL CALL VOTE: YES: DeHaas, Houger, Walker, Lorentz, Lester, Zehner. NO: none. The motion passed. Mayor Vanderwall then declared Resolution No. 192 duly approved and adopted.

ORDINANCE NO. 809

(Ordinance No. 809 in its entirety on file in the City’s Ordinance File)

AN ORDINANCE OF THE CITY OF GRANGEVILLE PROVIDING FOR THE AMENDMENT OF GRANGEVILLE CITY ORDINANCE NO. 167 RELATING TO THE ABANDONMENT AND VACATION OF A PORTION OF 10TH STREET LYING BETWEEN BLOCKS B AND C OF THE SOUTH ADDITION TO THE CITY OF GRANGEVILLE, IDAHO COUNTY, IDAHO; REDUCING THE AMOUNT OF 10TH STREET THAT IS VACATED FROM THAT WHICH WAS VACATED IN ORDINANCE NO. 167, BASED UPON CHANGED CIRCUMSTANCES, THUS VACATING ONLY A PORTION OF SAID STREET; PROVIDING FOR THE REPEAL OF ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH; AND, PROVIDING FOR THE ORDINANCE BECOMING EFFECTIVE UPON ITS PASSAGE, APPROVAL, AND PUBLICATION.

On motion by Councilman Lorentz, second by Councilman Lester that the first reading be approved, that the rules be suspended, the second and third readings be waived and the ordinance be approved and adopted. ROLL CALL VOTE: YES: DeHaas, Houger, Walker, Lorentz, Lester, Zehner. NO: none. The motion passed. Mayor Vanderwall then declared Ordinance No. 809 duly approved and adopted.

ORDINANCE NO. 810

(Ordinance No. 810 in its entirety on file in the City’s Ordinance File)

AN ORDINANCE OF THE CITY OF GRANGEVILLE PROVIDING FOR THE AMENDMENT OF A PORTION OF SECTION 8-5-3 OF THE MUNICIPAL CODE OF THE CITY OF GRANGEVILLE WITH SAID AMENDMENT BEING ONLY OF SECTION 8-5-3(E)(7); PROVIDING FOR THE INCREASE IN PAVEMENT CUTTING FEES, SAID INCREASE BEING ADOPTED AFTER HEARING; PROVIDING FOR THE ORDINANCE BECOMING EFFECTIVE UPON ITS PASSAGE, APPROVAL, AND PUBLICATION; PROVIDING FOR THE RETENTION OF SECTION 8-5-3, EXCEPT IN SECTION 7; PROVIDING FOR AN EFFECTIVE DATE; AND, PROVIDING FOR THE REPEAL OF ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH.

On motion by Councilwoman DeHaas, second by Councilman Lester that the first reading be approved, that the rules be suspended, the second and third readings be waived and the ordinance be approved and adopted. ROLL CALL VOTE: YES: DeHaas, Houger, Walker, Lorentz, Lester, Zehner. NO: none. The motion passed. Mayor Vanderwall then declared Ordinance No. 810 duly approved and adopted.

ITEMS TO NOTE:

The meeting adjourned at 8:35 P.M.

_________________________________
Terry Vanderwall - Mayor

ATTEST:

_________________________
Tonya Kennedy – City Clerk

December 4, 2006 Regular Meeting

Meeting was cancelled

November 20, 2006 Regular Meeting

The City Council met in regular session on November 20, 2006 at 7:30 P.M. in the Council Chambers of City Hall.

Mayor Vanderwall presided:

Councilmembers present:

Bruce Walker
Brian Lorentz
Georgia DeHaas
Delbert Houger
James Zehner
Wes Lester

City employees present were Public Works Director Gortsema, Chief Sedam, Attorney Albers and Clerk Kennedy.

The meeting was called to order and the minutes of the November 6th regular meeting were approved as presented by Councilman Lester, second by Councilman Lorentz. Motion carried by a unanimous vote of the Council present.

Chief Sedam introduced Andrew Beene to the City Council as the newest member of the Grangeville Police Department. He started today and Chief Sedam hopes to get him in the police academy in January.

VISITORS: Mary Jahn was present to ask the Council for their support for the Northwest Passage Scenic Byway Corridor Management Plan and Wayfinding System Plan through the adoption of a resolution of support. Mayor Vanderwall stated that a resolution would be developed and discussed at the next Council meeting.

WATER PROJECT: Public Works Director Gortsema stated that Bodiford was substantially complete about two weeks ago. On Wednesday a walk-through of the South side of the project took place and some areas were identified that needed work. Bodiford worked on those and left town on Friday. Poe is working on paving all the areas that needed to be repaired. Everything Bodiford dug has been completely patched or has one lift. If the weather cooperates, the patching should be done next week. Then a sweeper will come in after the patching is done. From some numbers compiled by Mike Sturdevant, it is expected that Bodiford will be about $30,000.00 under budget with the total project approximately $20,000.00 to $30,000.00 under budget.

COMMITTEE REPORTS: The Planning and Zoning Minutes from November 14, 2006 were accepted on motion by Councilman Lester, second by Councilman Zehner. Motion carried by a unanimous vote of the Council present. Mayor Vanderwall stated that according to the request by Mr. Brown, there will be a deed restriction in The Vineyards that restricts manufactured homes to be placed in his subdivision.

FOOTHILLS INC. RENEWAL: Attorney Albers added language to the lease to require insurance as long as it is reasonable priced. According to Albers, the City is obligated to continue to renew the lease, due to the wording in the original lease. Albers will check the validity of the lease; to see if the Council was able to approve the original water lease with a 25 year limit.

BILLS: The bills were approved and ordered paid out of their respective funds on motion by Councilman Lester, second by Councilman Zehner. Motion carried by a unanimous vote of the Council present.

Payroll Fund $ 38,695.53
General Fund $ 43,078.50
Street Fund $ 34,397.10
Library Fund $ 3,714.05
Library Memorial Fund $ 670.41
Recreation Fund $ 5,344.76
Snowhaven Fund $ 3,166.30
Medical Insurance Fund $ 11,273.10
Water Fund $251,510.69
Sewer Fund $ 28,764.92
Sanitation Fund $ 38,094.98


INDUSTRIAL ZONE SETBACK: Public Works Director Gortsema suggested letting the property owner use the property if they put up a privacy fence. Councilwoman DeHaas felt the setback should be five feet, same as commercial and that it should be any yards that abut a residential zone. Councilman Lorentz doesn’t think the Council has a clear cut idea on what they want, so he didn’t feel the City should go through the expense. On motion by Councilman Lester, second by Councilwoman DeHaas to table the discussion until next meeting. Motion carried by a unanimous vote of the Council present.

SURPLUS: On motion by Councilman Lester, second by Councilman Houger to declare the five old mixer assemblies at the wastewater plant surplus. Motion carried by a unanimous vote of the Council present.

ITEMS TO NOTE: Mayor Vanderwall and Public Works Director Gortsema visited with Jim and Charlene Madden and Josh Warden before the meeting about the Aram Street vacation and they understand the future use of Aram Street and the need to keep the street as a City right of way.

The meeting adjourned at 8:35 P.M.

_________________________________
Terry Vanderwall - Mayor

ATTEST:

_________________________
Tonya Kennedy – City Clerk

November 6, 2006 Regular Meeting

The City Council met in regular session on November 6, 2006 at 7:30 P.M. in the Council Chambers of City Hall.

Mayor Vanderwall presided:

Councilmembers present:

Bruce Walker
Brian Lorentz
James Zehner
Del Houger
Wes Lester

Councilmember absent: Georgia DeHaas

City employees present were Public Works Director Gortsema, Chief Sedam, Attorney Albers and Clerk Kennedy.

The meeting was called to order and the minutes of the October 23rd regular meeting was approved as presented by Councilman Zehner, second by Councilman Lester. Motion carried by a unanimous vote of the Council present.

PUBLIC HEARING: A public hearing took place on the application submitted by Carolyn Bock to vacate a portion of Aram Street between Madison and Monroe. Public Works Director Gortsema recommended that Aram Street isn’t vacated since there is a 12” water main located in the right of way. It is also a prospective north/south street if development occurs South of the City. Carolyn Bock explained that they would like to have the street vacated from Madison south to Monroe, as they currently have a garage that is partially in the right of way and they would like to replace it. Their lot is 67.5’ x 100’. The old garage leans to the north and has holes in it. Councilman Zehner asked if there was room behind the house for a garage and Carolyn didn’t think so. Councilman Lorentz thought it might be better to go through the variance process instead of vacating the street. Councilman Walker felt it could be added expense if they fixed the garage and then later had to tear it down if the street was developed. The hearing was declared closed.

It was suggested that Gortsema help the property owners find their approximate property lines using a pin on Aram and Madison and then additional discussion will occur at the next meeting.

VISITORS: Floyd Lytle, 221 E So 1st Street, was present to request a waiver for the $100.00 variance application fee. Floyd would like to put a roof over his porch to keep the wind and weather off, but the porch is in the setback so it isn’t possible to add the roof without a variance. He doesn’t have the $100.00 necessary to go through the variance process. Councilman Zehner asked how much the publication costs would be. Clerk Kennedy stated the advertising costs are probably $50.00 or less. Councilman Lester doesn’t like the fee any more than others, but he doesn’t know how it can be waived for some people and not for others, as part of the fee is the publication cost the city incurs. On motion by Councilman Walker, second by Councilman Zehner to waive $50.00 of the fee and charge Floyd $50.00 for his application, based upon a hardship case. Motion carried by a unanimous vote of the Council.

Ted Lindsley, 327 North Meadow, was present to request an indefinite sidewalk waiver on the north side of his property. The sidewalk, on Meadow Street, currently ends approximately 50’ from Nezperce Street. The sidewalk would need to cross the creek that runs under Meadow Street. On motion by Councilman Lorentz, second by Councilman Houger to grant Ted Lindsley an indefinite sidewalk waiver for the remainder of the sidewalk on north meadow to the north of his driveway. Motion carried by a unanimous vote of the Council present.

COMMITTEE REPORTS: Chief of Police Sedam summarized the monthly report, reporting that the department responded to 152 calls for service. There were 92 cases written, 26 misdemeanor arrests, 1 felony arrests, 65 citations, 35 written warnings issued, 8 dogs and 9 cats impounded. The Police and Animal Control Report for October 2006 was accepted on motion by Councilman Lester, second by Councilman Lorentz. Motion carried by a unanimous vote of the Council present.

Chief Sedam stated that his department has run radar on North State and the highest speed is 30mph with most speeds 24mph or 25mph. The Chief will continue to monitor this next week, but doesn’t feel another speed limit sign is necessary.

The Water Leak report for October 2006 was presented and it was reported that the department repaired 8 leaks (107 year to date) and installed no new services.

WATER PROJECT UPDATE: Public Works Director Gortsema stated that the main line pipe and hydrants are all installed. Bodiford is currently completing tie-ins at the intersections and Poe is patching streets.

The Snowhaven Minutes of November 1, 2006 were accepted on motion by Councilman Lester, second by Councilman Lorentz. Motion carried by a unanimous vote of the Council present.

HANDICAP ORDINANCE: Attorney Albers read the first reading of the following ordinance.

ORDINANCE NO. 808

(Ordinance No. 808 in its entirety on file in the City’s Ordinance File)

AN ORDINANCE OF THE CITY OF GRANGEVILLE PROVIDING FOR THE AMENDMENT OF SECTION 10-3-4 OF THE MUNICIPAL CODE OF THE CITY OF GRANGEVILLE RELATING TO PROJECTIONS INTO REQUIRED YARDS; INCLUDING WITHIN THE DEFINITION OF ALLOWED PROJECTIONS REASONABLY NECESSARY HANDICAP RAMPS TO ACCOMMODATE PERSONS WITH DISABILITIES TO BE GRANTED WITH PERMISSION OF THE COUNCIL PROVIDED THEY DO NOT CONSTITUTE SIGHT DISTANCE TRAFFIC VISIBILITY PROBLEMS OF ANY KIND; PROVIDING FOR THE CONTINUANCE OF THE HANDICAP RAMP THEREAFTER AS A PERMANENT ADDITION TO PERMITTED STRUCTURES; PROVIDING FOR THE REPEAL OF ORDINANCES OR PART OF ORDINANCES IN CONFLICT HEREWITH; AND, PROVIDING FOR THE ORDINANCE BECOMING EFFECTIVE UPON ITS PASSAGE, APPROVAL, AND PUBLICATION.

On motion by Councilman Lester, second by Councilman Walker that the first reading be approved as corrected, that the rules be suspended, the second and third readings be waived and the ordinance be approved and adopted. A roll call vote was duly taken with the following results:

Councilman Houger Yes
Councilman Walker Yes
Councilman Lorentz Yes
Councilman Lester Yes
Councilman Zehner Yes

The motion passed. Mayor Vanderwall then declared Ordinance No. 808 duly approved and adopted.

SEWER PROJECT, CONTRACT WITH J-U-B: Public Works Director Gortsema budgeted $100,000.00 for the Mill Street sewer project and would like to contract with J-U-B Engineers. They will get started so the project can be bid in the spring. On motion by Councilman Walker, second by Councilman Lester to enter into a contract with J-U-B Engineers for the Mill Street sewer project. Motion carried by a unanimous vote of the Council present.

RESOLUTION NO. 191

(Resolution No. 191 printed in its entirety on Page 243 in the Resolution Book)

The following resolution was introduced by Councilman Walker who moved for its adoption. Second by Councilman Lorentz.

A RESOLUTION OF THE CITY OF GRANGEVILLE, IDAHO COUNTY, IDAHO FORMALLY ADOPTING AND RATIFYING THE CITY OF GRANGEVILLE ROAD SIGN MANAGEMENT PLAN, WHICH WAS ADOPTED BY MOTION BEFORE THE CITY COUNCIL ON THE 23RD DAY OF OCTOBER, 2006.

A roll call vote was duly taken with the following results:

Councilman Houger Yes
Councilman Lester Yes
Councilman Lorentz Yes
Councilman Lester Yes
Councilman Zehner Yes

The motion passed. Mayor Vanderwall then declared Resolution No. 191 duly approved and adopted.

EXECUTIVE SESSION: On motion by Councilman Lester, second by Councilman Zehner to go into Executive Session according to Section 67-2345 (c) real property. A roll call vote was duly taken with the following results:

Councilman Houger Yes
Councilman Walker Yes
Councilman Lorentz Yes
Councilman Lester Yes
Councilman Zehner Yes

Motion passed.

A motion was made by Councilman Zehner, second by Councilman Lester to go out of Executive Session. A roll call vote was duly taken with the following results:

Councilman Houger Yes
Councilman Walker Yes
Councilman Lorentz Yes
Councilman Lester Yes
Councilman Zehner Yes

Motion passed.

On motion by Councilman Walker, second by Councilman Lorentz in relation to 10th Street property lines, to accept the offer that Kathy Parsells presented and have Attorney Albers bring a formal proposal to the next meeting for Council approval. Motion carried by a unanimous vote of the Council present.

The meeting adjourned at 8:25 P.M.
_________________________________
Terry Vanderwall - Mayor

ATTEST:

________________________
Tonya Kennedy – City Clerk

October 23, 2006 Regular Meeting

The City Council met in regular session on October 23, 2006 at 7:30 P.M. in the Council Chambers of City Hall.

President Walker presided:

Councilmembers present:

Brian Lorentz
Georgia DeHaas
Delbert Houger
James Zehner
Wes Lester


Mayor Vanderwall absent

City employees present were Public Works Director Gortsema, Chief Sedam, Attorney Albers and Clerk Kennedy.

The meeting was called to order and the minutes of the October 2nd regular meeting were approved as presented by Councilwoman DeHaas, second by Councilman Lester. Motion carried by a unanimous vote of the Council present.

VISITORS: Ray Anderson of Anderson Aeromotive was present to request a sidewalk waiver at his location at 824 North D Street. The only street frontage they have is along Pine Street as they have a private access road off D Street. Mr. Anderson didn’t feel it was necessary to have sidewalks and didn’t see any value to the City. On motion by Councilman Zehner, second by Councilman Lorentz to grant Ray Anderson of Anderson Aeromotive an indefinite sidewalk waiver on Pine Street. Motion carried by a unanimous vote of the Council present.

Melissa Malone, 1013 North State, is concerned about the safety of approximately 12 kids that get on the bus stop on North State. She would like to have “school bus stop ahead” signs placed prior to the bus stop and the possibility of an additional 25 mph speed limit sign heading North on State Street. Melissa understands that the cost of the school bus stop ahead signs is her responsibility and she is willing to pay for them. On motion by Councilman Lester, second by Councilman Houger to grant Melissa Malone permission to place school bus stop ahead signs (or another appropriate wording) on North State, at her cost, with the City ordering and installing the signs.

Councilman Lorentz suggested some additional patrols by the police department, rather than placing another speed limit sign on North State. Chief Sedam explained that he has done that additional patrols there but they can do more. He will try to get the speed trailer from the County and set it up.

Mark Green submitted a letter to the Council outlining his plan for sewer to the Greenco property east of the Grangeville Salmon Road and south of Highway 13 and requesting confirmation that he could connect to City services. Mark needed this information for the bid he submitted for the new Forest Service Building. Councilwoman DeHaas had the request clarified by asking Mark if technically a letter stating that the City would allow connection to City services would be adequate. On motion by Councilman Lester, second by Councilman Zehner declaring an intention on the part of the council to provide water and sewer services to the Green property line east of the Grangeville salmon road and south of the highway 13, contingent upon annexation, and at the owner’s expense. Motion carried by a unanimous vote of the Council present. Councilman Lester asked Mark to consider possibly extending the area of impact line beyond the City limit line if he ends up annexing.

WATER PROJECT: Public Works Director Gortsema explained that Bodiford started laying main line pipe today and continues to work on the service lines in the high zone area. They have no intention of requesting a winter shut down and they will stay until they get it done. They have a commitment from POE to stay here as long as the plant can operate. If everything isn’t paved, they will put cold mix in this fall and then come back in the spring to replace with hot mix. The system should be finished with an all weather surface before Bodiford leaves.

On motion by Councilman Lester, second by Councilman Zehner to approve Bodiford’s pay request #12 and pay request #13 in the amount of $128,870.64 and $60,466.15 respectively. Motion carried by a unanimous vote of the Council present.

COMMITTEE REPORTS: The Planning and Zoning Minutes from October 3, 2006 were accepted on motion by Councilwoman DeHaas, second by Councilman Lorentz. Motion carried by a unanimous vote of the Council present.

The Council reviewed the application and recommendation for the variance application submitted by Mondo Leon, 516 West South 1st Street. Mondo’s request was to build a canopy over the front door/steps that would encroach into the front yard setback by approximately six feet. On motion by Councilman Lester, second by Councilman Houger to grant Mondo Leon a variance to place a canopy over his front porch and steps that would encroach into the front yard setback approximately six feet. Motion carried by a unanimous vote of the Council present.

The Council reviewed the application and recommendation for the conditional use application submitted by Yolanda Stout, 223 Park Street. Yolanda was present to explain that when they moved in March, they had 5 dogs and didn’t realize that there was a limit for the City since she saw horses and roosters in town. She has a rotweiller 14 years old, a black lab 3 years old, and three Chihuahuas, ages 8 years, 1 year and 6 months. Yolanda talked to the neighbors when she delivered the notice of hearing and one neighbor said she didn’t care but then wrote a letter against keeping the animals. Councilman Walker stated that the planning and zoning minutes reflected both positive and negative comments. Chief Sedam stated that there have been barking dog complaints in the neighborhood, but they have not pinned down the Stouts as being the neighbor with barking dogs. Councilman Lester doesn’t agree with having five dogs in town, but also understands how you get attached to them. On motion by Councilman Lester, second by Councilman Zehner to accept the Planning and Zoning recommendation for the Stouts at 223 Park Street for a conditional use to have five dogs, using the same wording as P & Z minutes. Councilwoman DeHaas did not want the motion to reflect anything about a kennel license. Motion carried, Councilwoman DeHaas and Councilman Lorentz voting no. Councilman Walker asked if the dogs can be tracked through licensing and yes they can.

On motion by Councilman Zehner, second by Councilman Lester to accept the Snowhaven Board Minutes of September 13, 2006. Motion carried by a unanimous vote of the Council present.

On motion by Councilman Lester, second by Councilman Houger to accept the Library Board Minutes of September 28, 2006. Motion carried by a unanimous vote of the Council present.

FOOTHILLS INC. RENEWAL: Attorney Albers explained that the original Foothills Inc. lease was a 25 year agreement between Foothills Inc. and the City that gave a right of renewal. The agreement had unusual language that said if Foothills Inc. couldn’t get insurance then they didn’t have to. Albers recommended to Bruce Schoo to check on insurance and see if it is available and then check with the users to see if they will participate in the cost. When he has gathered his information, then he should contact the water and sewer committee who will make a recommendation for the City Council. On motion by Councilman Lester, second by Councilman Houger to extend the Foothills Inc. contact until December 4th. Motion carried by a unanimous vote of the Council present.

HANDICAP RAMP ORDINANCE: Councilwoman DeHaas would like to see the ordinance read that the only time a ramp would need to be removed would be if the owner wants to take it out. Councilman Houger thinks people may buy the house wanting the ramp. If the ramp is approved and has a building permit, why remove it? Councilman Lorentz felt it was foolish to make someone tear out a ramp if it was built correctly. Attorney Albers will have a new draft o the ordinance at the next meeting.

BILLS: The bills (including Bodiford’s pay request #12) were approved and ordered paid out of their respective funds on motion by Councilman Lester, second by Councilman Zehner. Motion carried by a unanimous vote of the Council present.

Payroll Fund $ 48,147.79
General Fund $ 70,982.01
Street Fund $ 28,810.64
Library Fund $ 4,674.25
Recreation Fund $ 9,998.68
Snowhaven Fund $ 246.06
Medical Insurance Fund $ 15,192.12
Water Fund $390,815.94
Sewer Fund $ 46,232.11
Sanitation Fund $ 39,625.88

UTILITY WRITE OFFS: On motion by Councilman Lester, second by Councilman Lorentz to approve the write-off of non-collectible accounts in the amount of $1,535.35. Motion carried by a unanimous vote of the Council present.

SIDEWALK WAIVER: Clerk Kennedy explained that Ted Lindsley, 327 North Meadow is constructing an additional building with a valuation over $5,000.00, which triggers the sidewalk ordinance. The Council needed to review his sidewalk waiver initially granted November 18, 2002. On motion by Councilman Lorentz, second by Councilman Lester to extend Ted Lindsley’s sidewalk waiver on Nezperce Street. Motion carried by a unanimous vote of the Council present. It was noted that Ted doesn’t have sidewalks to the North of his driveway on Meadow. If he doesn’t want to put sidewalks in, then he would need to submit a waiver request for the remainder of Meadow Street.

DONATION: On motion by Councilman Lester, second by Councilman Zehner to donate a Season Family Pool pass to the Festival of Trees as requested. Motion carried by a unanimous vote of the Council present.

SUBDIVISION PROCESS: Public Works Director Gortsema researched some information on how the City of Lewiston processes subdivision plats and found out that they have three kinds of plats: administrative, preliminary and final, with fees assigned to each. Gortsema felt some changes needed to be made to the City’s subdivision code.

On the question of what to charge for the amended plat of the Kaschmitter Subdivision, Attorney Albers felt it was appropriate, based on the amount of time to review to waive the plat fees but have him pay the actual costs of annexation and publishing of the hearings. On motion by Councilman Lester, second by Councilman Zehner to have Camas Gravel pay for the actual fees incurred on the review of the amended Kaschmitter Subdivision plat for Potlatch Credit Union. Motion carried by a unanimous vote of the Council present. Councilman Lester felt the City needs to have a fee schedule created for future use.

ROAD SIGN MANAGEMENT PLAN: Public Works Director Gortsema put into writing what the City does with signs if they are destroyed, missing or damaged. There is grant money available through LHTAC for signs and sign related hardware and also in a category which isn’t always used. In order to apply for the grant, Cities get points if they have a Sign Management Plan. Councilman Lorentz made a motion, second by Councilman Lester to adopt the Road Sign Management Plan as presented by Gortsema. Motion carried by a unanimous vote of the Council present.

SURPLUS: On motion by Councilman Zehner, second by Councilman Lester to declare various old water meters surplus. Motion carried by a unanimous vote of the Council present.

RESIGNATION: On motion by Councilman Houger, second by Councilwoman DeHaas to accept the letter of resignation submitted by Kevin Duden. Motion carried by a unanimous vote of the Council present.

EXECUTIVE SESSION: On motion by Councilman Zehner, second by Councilman Lester to go into Executive Session according to Section 67-2345 (b) personnel. A roll call vote was duly taken with the following results:

Councilwoman DeHaas Yes
Councilman Houger Yes
Councilman Lorentz Yes
Councilman Lester Yes
Councilman Zehner Yes

Motion passed.

A motion was made by Councilman Lester, second by Councilman Houger to go out of Executive Session. A roll call vote was duly taken with the following results:

Councilwoman DeHaas Yes
Councilman Houger Yes
Councilman Lorentz Yes
Councilman Lester Yes
Councilman Zehner Yes

Motion passed.

ITEMS TO NOTE: The Walco Tonnage Report for September 2006 was submitted to the Council.

The meeting adjourned at 9:25 P.M.

_________________________________
Bruce Walker – President
ATTEST:


_________________________
Tonya Kennedy – City Clerk

October 2, 2006 Regular Meeting

The City Council met in regular session on October 2, 2006 at 7:30 P.M. in the Council Chambers of City Hall.

Mayor Vanderwall presided:

Councilmembers present:

Bruce Walker
Brian Lorentz
James Zehner
Del Houger
Wes Lester
Georgia DeHaas

City employees present were Public Works Director Gortsema, Chief Sedam, Attorney Albers and Clerk Kennedy.

The meeting was called to order and the minutes of the September 18th regular meeting was approved as presented by Councilwoman DeHaas, second by Councilman Lester. Motion carried by a unanimous vote of the Council present.

PUBLIC HEARING: Attorney Albers explained that during some research, the Clerk found Ordinance #167 which was passed on June 9, 1926 vacating 10th Street. At that time, the owner owned both sides of 10th Street, but the City never deeded the property back to the owner. The Ordinance was published in the free press. Historically, the road has been used to access the houses on 10th Street and now to access the new Williams Subdivision. To fix this error, the City will follow through with the agreement that the City made with Kathy Parsells when she deeded 14’ on the North side of 10th Street. The agreement stated that the City would hold a hearing and vacate a portion of 10th Street if possible. In 1974 14’ was taken off Madison and then given to the property owners on 10th Street on the north side of their yard. The new agreement will then vacate an additional 16’ which makes a new north line of the yard which is about 4’ south of the pavement of 10th Street, which allows for a right of way area for future sidewalks. The City would keep a 44’ right of way for 10th Street. This would allow the street to line up as built. Attorney Albers will talk to Hunter Edwards to make sure the description is accurate before creating the amended ordinance. The City will amend Ordinance #167 so the City would end up keeping the 44’ of right of way.

Dorothy Walker lives on South Hall and Madison and stated that Madison Street is 16’ off. The Walker property line is actually 16’ into Madison. Anita Keller told her where the 16’ is off. Dorothy feels the starting point is wrong on Madison, so if the City is also off 16’ then the City is starting from the wrong point.

Jeff Kutner asked how the City could do anything if the street is already vacated. Attorney Albers explained that the City has the ability to claim a prescriptive right to the street. The title of the street is still with the City since a deed wasn’t ever done.

Linda Fisher asked what the dimensions of the property would then be. Public Works Director Gortsema stated they should be about 116’.

On motion by Councilwoman DeHaas, second by Councilman Lorentz to modify Ordinance #167 to correct the problem on 10th Street as described by Attorney Albers. Motion carried.

VISITORS: Sue Kutner of The Gallery, asked for permission to close North Street between Hall and State Street for a wedding reception on November 18th. She would like to set out tents for the reception if the weather is nice. On motion by Councilman Zehner, second by Councilman Lester to grant Sue Kutner permission to close North Street from 4:00 p.m. to 10:00 p.m. for the area requested. Motion carried by a unanimous vote of the Council present.

COMMITTEE REPORTS: Chief Sedam stated that he had an officer leaving and would like to advertise for a new officer. Chief of Police Sedam summarized the monthly report, reporting that the department responded to 140 calls for service. There were 103 cases written, 33 misdemeanor arrests, 1 felony arrests, 69 citations, 9 written warnings issued, 6 dogs and 6 cats impounded. The Police and Animal Control Report for September 2006 was accepted and the Chief was authorized to advertise for a new officer, on motion by Councilman Lester, second by Councilman Houger. Motion carried by a unanimous vote of the Council present.

The Water Leak report for September 2006 was presented and it was reported that the department repaired 11 leaks (99 year to date) and installed 2 new services.

WATER PROJECT UPDATE: Mike Sturdevant provided numbers representing the percentage of work completed as follows:

Footage of pipe = 94%
Hydrants = 101%
Customer services = 66%

Public Works Director Gortsema explained that Bodiford has averaged longer service lines than expected and is asking for some reimbursement. Based upon projections from Mike Sturdevant, the City should be able to complete the entire project under budget, which includes the extra work from last winter. The materials on hand not used in the project will be inventory that can be sold at the end of the project.

Clerk Kennedy reported that Bodiford’s pay request #11 that was approved last meeting was reduced by $4.79 prior to paying.

FOOTHILL INC. RENEWAL: A revised copy of the renewal was given to the Council. The hold harmless section doesn’t have a lot of teeth since Foothills Inc. doesn’t have much for assets. The original agreement had a right of renewal and Attorney Albers felt the individuals could be asked if they would like to participate in the agreement. During the original agreement insurance was hard to come by, so a solution may be to have Foothills Inc have insurance. Public Works Director Gortsema suggested that maybe the water should only be used for non-potable uses. Albers thought Marilyn Schoo stated that 7-8 families are using the water for drinking. Gortsema stated that because it’s a spring, it would never pass a water sample test. Attorney Albers will do some additional checking with Schoo’s. Clerk Kennedy was going to put a call into the City’s insurance.

HANDICAP ORDINANCE: Attorney Albers ready to first reading of the following ordinance.

ORDINANCE NO. 808

(Ordinance No. 808 in its entirety on file in the City’s Ordinance File)

AN ORDINANCE OF THE CITY OF GRANGEVILLE PROVIDING FOR THE AMENDMENT OF SECTION 10-3-4 OF THE MUNICIPAL CODE OF THE CITY OF GRANGEVILLE RELATING TO PROJECTIONS INTO REQUIRED YARDS; INCLUDING WITHIN THE DEFINITION OF ALLOWED PROJECTIONS REASONABLY NECESSARY HANDICAP RAMPS TO ACCOMMODATE PERSONS WITH DISABILITIES TO BE GRANTED WITH PERMISSION OF THE COUNCIL PROVIDED THEY DO NOT CONSTITUTE SIGHT DISTANCE TRAFFIC VISIBILITY PROBLEMS OF ANY KIND; PROVIDING FOR THE CONTINUANCE OF THE HANDICAP RAMP SO LONG AS ANY OCCUPANTS OF PARTICULAR PROPERTIES ARE IN NEED OF SAID RAMP ACCOMMODATIONS; PROVIDING FOR THE REPEAL OF ORDINANCES OR PART OF ORDINANCES IN CONFLICT HEREWITH; AND, PROVIDING FOR THE ORDINANCE BECOMING EFFECTIVE UPON ITS PASSAGE, APPROVAL, AND PUBLICATION.

Clerk Kennedy asked whether it was necessary to have the ramps removed when no longer needed by the applicant for which it was built. It would be a booking burden to try to keep track of a specific person and whether they moved or died and then to follow through with having the ramp removed. Councilman Walker felt it was good to limit the ramp to the specific applicant and then have it removed when no longer need. Councilwoman DeHaas felt that if the ramp was approved to be installed, then it should be allowed indefinitely. It will be discussed again at the next meeting.

FLORENCE STREET AGREEMENT: Discussion was postponed until the next meeting.

ITD AND HIGHWAY 95 CORRIDOR STUDY: Councilman Walker explained that a number of citizens have been attending the corridor study meetings. At the last meeting, Jeff Kutner pinned down ITD asking if the meetings are for a corridor study or a by-pass study? ITD confirmed that 80% of the traffic on Highway 95 is destination traffic. Jim Carpenter made a comment that maybe a cost analysis needed to be done and a bypass wouldn’t be needed. A couple weeks later, ITD was quoted in the Tribune saying that a bypass might be put on the 20 year plan, which could move it up to a 10 year or 5 year plan. Councilman Walker felt a letter needed to be sent to ITD demanding a written statement from them on their intentions of a bypass on Highway 95. On motion by Councilman Zehner, second by Councilman Lester to send a letter to ITD to request what their plan is; whether it is a bypass or corridor study. Jeff Kutner would like them to reconcile the difference between the conversation to the steering committee and what was said to the commissioners. Motion carried by a unanimous vote of the Council present.

SURPLUS: On motion by Councilman Lester, second by Councilman Lorentz to approve the surplus of the Police Department’s HP Deskjet 960C printer. Motion carried by a unanimous vote of the Council present.

WALCO TONNAGE REPORTS: The Council received a copy of the Walco tonnage report for August 2005 through September 2006. Councilman Lester stated that he felt the citizens of Grangeville appreciate the yard waste pickup.

CLERKS CONFERENCE: Clerk Kennedy explained that the City will need to have a Citywide Retention Policy adopted by January 1, 2007. She will be working with the other department heads to have a plan in place. During the conference Kennedy was also elected as the 2nd Director for District II and will serve on the ICCTFOA board.

The meeting adjourned at 9:25 P.M.


_________________________________
Terry Vanderwall - Mayor
ATTEST:


_________________________
Tonya Kennedy – City Clerk

September 18, 2006 Regular Meeting

The City Council met in regular session on September 18, 2006 at 7:30 P.M. in the Council Chambers of City Hall.

Mayor Vanderwall presided:

Councilmembers present:

Brian Lorentz
Georgia DeHaas
Delbert Houger
James Zehner
Wes Lester
Bruce Walker

City employees present were Water Superintendent Curtiss, Chief Sedam, Attorney Albers and Clerk Kennedy.

The meeting was called to order and the minutes of the September 5th regular meeting were approved as presented by Councilwoman DeHaas, second by Councilman Lester. Motion carried by a unanimous vote of the Council present.

WATER PROJECT: Mike Curtiss stated that Bodiford is doing a good job overall and better on cleanup after it was brought to their attention that the cleanup was substandard. It was suggested that the Clerk contact AIC to see if the City could advertise the leftover 6” pipe in their newsletter. Mayor Vanderwall commended Mike and his crew for their efforts.

On motion by Councilman Walker, second by Councilman Lester to approve Bodiford’s pay request #11 in the amount of $207,554.91 pending approval by Gil Walker. Motion carried by a unanimous vote of the Council present.

SOUTH FLORENCE STREET OWNERSHIP AND AGREEMENT: Dennis Albers explained that he drafted an agreement and gave it to Wayne MacGregor to review. Russ Lindsley was also given a similar agreement for review. Albers had language in the agreement that said the City would pay to survey the east half of Florence. Mr. MacGregor added language on page three that stated a survey and legal description for the balance of the property that MacGregor would like to have annexed (approximately 21 acres) would also be paid for by the City. Councilman Lester stated that he didn’t have a problem with the agreement but he would like a firm number on the survey cost and would like to address Russ Lindsley’s property on Florence at the same time. Albers will talk to Daryl Mullinex and Hunter Edwards for an estimate on the survey and Mayor Vanderwall will visit with Mr. Lindsley on his agreement so discussion can occur at the next meeting.

BILLS: The bills (including Bodiford’s pay request #11) were approved and ordered paid out of their respective funds on motion by Councilman Lester, second by Councilman Zehner. Motion carried by a unanimous vote of the Council present.

Payroll Fund $ 48,147.79
General Fund $ 61,886.51
Street Fund $ 21,980.72
Library Fund $ 3,784.59
Recreation Fund $ 22,026.71
Snowhaven Fund $ 40.49
Medical Insurance Fund $ 12,232.00
Water Fund $251,338.52
Sewer Fund $ 17,898.07
Sanitation Fund $ 36,226.28

WALCO TONNAGE REPORT: Clerk Kennedy reported that the City has not received any tonnage reports from Walco since the quarter ending August 2005. Dorothy Walker was present to let the Council know that WALCO will submit all reports to the City for the October 2nd meeting.

PERSONNEL HANDBOOK CHANGE: Chief Sedam presented a handbook change to the Council for review and adoption, changing the procedure for a grievance hearing. Sedam received a recommendation from ICRMP and then forwarded the draft to the City’s conflict attorney, Joe Wright. Attorney Wright reviewed the changes and the revision was forwarded to the Council for acceptance. On motion by Councilman Walker, second by Councilman Lorentz to introduce the changes to the grievance hearing and to accept and make effective the change to the personnel handbook. Motion carried by a unanimous vote of the Council present.

MEETING CHANGE: On motion by Councilman Zehner, second by Councilman Lester to change the second meeting of October from the 16th of October to October 23rd. Motion carried by a unanimous vote of the Council present.

GRIEVANCE HEARING: On motion by Councilman Walker, second by Councilman Houger to set a grievance hearing for October 25th at 7:00 p.m. Motion carried by a unanimous vote of the Council present.

ITEMS TO NOTE: A public hearing for the vacation of a portion of E. South 10th Street will be held on October 2, 2006 at 7:30 p.m.

Mayor Vanderwall stated that discussion on the alley and 9th Street, within the South Addition will be discussed at the next meeting.

The meeting adjourned at 7:55 P.M.
_________________________________
Terry Vanderwall – Mayor

ATTEST:
_________________________
Tonya Kennedy – City Clerk

September 5, 2006 Regular Meeting

The City Council met in regular session on September 5, 2006 at 7:30 P.M. in the Council Chambers of City Hall.

Mayor Vanderwall presided:

Councilmembers present:

Bruce Walker
Brian Lorentz
James Zehner
Del Houger
Wes Lester
Georgia DeHaas

City employees present were Water Superintendent Curtiss, Chief Sedam, Attorney Albers and Clerk Kennedy.

The meeting was called to order and the minutes of the August 21st regular meeting was approved as presented by Councilwoman DeHaas, second by Councilman Lester. Motion carried by a unanimous vote of the Council present.

PUBLIC HEARING: At this time the public hearing was held for consideration of the proposed budget for the fiscal period October 1, 2006 – September 30, 2007. Mayor Vanderwall also asked for any comments on the approximate 6% increase in water and sewer rates and various increases to the swimming pool fees. The hearing also including amending the appropriation ordinance for the fiscal period October 1, 2005 – September 30, 2006 to allow for the under-budgeting of expenses from the water bond investments. Jeff Kutner asked a few questions for clarification and then the hearing was declared over and the following Ordinances read.

ORDINANCE NO. 804

(Ordinance No. 804 in its entirety on file in the City’s Ordinance File)

AN ORDINANCE ENTITLED THE ANNUAL APPROPRIATION ORDINANCE FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2006, APPROPRIATING THE SUM OF $4,724,381.00 TO DEFRAY THE EXPENSES AND LIABILITIES OF THE CITY OF GRANGEVILLE FOR SAID FISCAL YEAR; AUTHORIZING A LEVY OF SUFFICIENT TAX UPON THE TAXABLE PROPERTY AND SPECIFYING THE OBJECTS AND PURPOSES FOR WHICH SAID APPROPRIATIONS ARE MADE.

On motion by Councilman Lester, second by Councilman Lorentz that the first reading be approved, that the rules be suspended, the second and third readings be waived and the ordinance be approved and adopted. A roll call vote was duly taken with the following results:

Councilwoman DeHaas Yes
Councilman Houger Yes
Councilman Walker Yes
Councilman Lorentz Yes
Councilman Lester Yes
Councilman Zehner Yes

The motion passed. Mayor Vanderwall then declared Ordinance No. 804 duly approved and adopted.

ORDINANCE NO. 805

(Ordinance No. 805 in its entirety on file in the City’s Ordinance File)

AN ORDINANCE OF THE CITY OF GRANGEVILLE PROVIDING FOR THE AMENDMENT OF SECTION 8-5-5 OF THE GRANGEVILLE MUNICIPAL CODE RELATING TO METER RATES; INCREASING METER RATES BY A SIX PERCENT (6%) RATE; REPEALING ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH; AND, PROVIDING FOR ORDINANCE BECOMING EFFECTIVE UPON ITS PASSAGE, APPROVAL AND PUBLICATION.

On motion by Councilwoman DeHaas, second by Councilman Houger that the first reading be approved, that the rules be suspended, the second and third readings be waived and the ordinance be approved and adopted. A roll call vote was duly taken with the following results:

Councilwoman DeHaas Yes
Councilman Houger Yes
Councilman Walker Yes
Councilman Lorentz Yes
Councilman Lester Yes
Councilman Zehner Yes

The motion passed. Mayor Vanderwall then declared Ordinance No. 805 duly approved and adopted.

ORDINANCE NO. 806

(Ordinance No. 806 in its entirety on file in the City’s Ordinance File)

AN ORDINANCE OF THE CITY OF GRANGEVILLE PROVIDING FOR THE AMENDMENT OF SECTION 8-5-3-1 OF THE MUNICIPAL CODE OF THE CITY OF GRANGEVILLE RELATING TO SEWER RATES; PROVIDING FOR INCREASE IN SEWER RATES AND INCREASING THE RATES OUTSIDE THE CITY LIMITS OF THE CITY OF GRANGEVILLE; CONTINUING THE DEFINITION OF THE USAGE RATE AS ESTABLISHED PURSUANT TO THE EARLIER DRAFT OF 8-5-3; PROVIDING FOR THE RETENTION OF THE REMAINDER OF SECTION 8-5-3; PROVIDING FOR THE ORDINANCE BECOMING EFFECTIVE UPON ITS PASSAGE, APPROVAL, AND PUBLICATION; AND, PROVIDING FOR THE REPEAL OF ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH.

On motion by Councilman Zehner, second by Councilman Lester that the first reading be approved, that the rules be suspended, the second and third readings be waived and the ordinance be approved and adopted. A roll call vote was duly taken with the following results:

Councilwoman DeHaas Yes
Councilman Houger Yes
Councilman Walker Yes
Councilman Lorentz Yes
Councilman Lester Yes
Councilman Zehner Yes

The motion passed. Mayor Vanderwall then declared Ordinance No. 806 duly approved and adopted.

RESOLUTION NO. 190

(Resolution No. 190 printed in its entirety on Page 241 in the Resolution Book)

The following resolution was introduced by Councilwoman DeHaas who moved for its adoption. Second by Councilman Zehner.

A resolution of the City of Grangeville increasing certain Swimming Pool Fees. That the City Council of the City of Grangeville hereby resolves.

A roll call vote was duly taken with the following results:

Councilman Zehner Yes
Councilman Lester Yes
Councilman Lorentz Yes
Councilman Lester Yes
Councilman Houger Yes
Councilwoman DeHaas Yes

The motion passed. Mayor Vanderwall then declared Resolution No. 190 duly approved and adopted.

ORDINANCE NO. 807

(Ordinance No. 807 in its entirety on file in the City’s Ordinance File)

AN ORDINANCE OF THE CITY OF GRANGEVILLE, IDAHO COUNTY, IDAHO, AMENDING ORDINANCE NO. 787, THE APPROPRIATIONS ORDINANCE FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2005 AND ENDING SEPTEMBER 30, 2006; APPROPRIATING ADDITIONAL INVESTMENT MONIES OF THE CITY OF GRANGEVILLE, IDAHO, IN THE SUM OF $100,000.00; AND PROVIDING AN EFFECTIVE DATE.

On motion by Councilman Lester, second by Councilman Zehner that the first reading be approved, that the rules be suspended, the second and third readings be waived and the ordinance be approved and adopted. A roll call vote was duly taken with the following results:

Councilman Zehner Yes
Councilman Lester Yes
Councilman Lorentz Yes
Councilwoman DeHaas Yes
Councilman Walker Yes
Councilman Houger Yes

The motion passed. Mayor Vanderwall then declared Ordinance No. 807 duly approved and adopted.

VISITORS: Linda Fisher, 104 East South 9th Street, explained that she bought her property in December of 2001 which was Block B, lots 5 and 6. She then sold the east 31’ of lot 5 to Barb Duncan and Kathy Parsells who later sold it to Al and Eleanor Wagner. Linda stated that during settlement, she was told that the alley was vacated by the City. It was later, in spring of 2003, that she learned that the alley was vacated in Block A, not Block B. Linda also stated that the cottonwood tree and fence of Parsells is in the south half of the alley. Linda referred to the August 21st minutes which said that Kathy couldn’t trim her trees unless she had access to the alley. Linda stated she has watched Avista trim the cottonwood tree from Hall Street. Linda asks that she be treated as fairly as all of her neighbors and that the alley be vacated and the land revert to adjacent property owners. If the Council chooses not to vacate the alley, Linda would like Kathy to remove the cottonwood tree and the fence from the alley.

Kathy Parcells stated that during the sale of the property to Linda, it was never said the alley was vacated. Kathy stated that it is not impossible to trim the cottonwood tree, but she can’t get to the willow tree. Kathy does object to the front of the alley being vacated as it makes it difficult to get the oil tank filled. She is not willing, at her expenses, to cut down the tree or move the chain link fence.

Chris Wagner stated he didn’t mean to say that the boat would be parked in the storage shed, but meant it could be parked next to the shed.

Attorney Albers explained some different options to the Council. At the last meeting, Hunter Edwards said for $500.00 he could locate the alley for the City. The platted alley has been ignored for years so the Council could look at the historic use of where the alley is and then claim a prescriptive use as it has been used for an alley for at least 20 years. The City can find out where the alley is and then decide whether it should be vacated and how much property would go to the adjoining property owners. The City could also chose to do nothing and let the property owners fight it out.

Councilman Houger felt the City should have a survey done by Hunter Edwards. Councilwoman DeHaas felt the same way as Councilman Houger, but would like to see the alley where it is since it’s been there since early 1900s. She felt the City needed to be involved. The alley should be located on the ground where it should be according to the South Addition, with a pin placed on each side of the alley on Hall Street and on the Wagner fence to the east. Councilman Walker didn’t feel the citizens should have to pay for a personal neighborhood problem. Walker wanted everyone to understand that if the City pays for the survey then the problem stops there and the City is no longer involved. Jeff Kutner questioned as a taxpayer, why the citizens should have to pay for the survey when it’s not a city problem. If the City is worried about where the alley is, then he felt the City should only pay a quarter of the cost since there are three other people fighting about the location.

On motion by Councilman Houger, second by Councilwoman DeHaas to have a survey completed to establish the alley between 9th and 10th Streets, done at City’s expense for $500.00. Councilman Lester stated the survey price was good for Hunter Edwards. Motion carried, Councilman Zehner voting no.

FENCE IN THE RIGHT OF WAY: Charlie and Janis Scott, 111 East South 3rd Street, recently installed a new sidewalk, curb and gutter. They would like to build a 6’ chain link fence in the right of way, directly behind the sidewalk to gain as much front yard property as possible and to keep their animals in the yard. On motion by Councilman Walker, second by Councilman Lorentz to allow Charlie and Janis Scott to install the chain link fence as requested. Councilman Lester stated the other problem is with snow removal since there is nowhere to put the snow if the fence is right at the sidewalk, as the snow is not suppose to be shoveled into the street. Motion carried by a unanimous vote of the Council present.

Duane Parker, 331 South Florence submitted a written request to place a 4’ chain link fence at the curb, parallel to Florence Street. The Council felt if the fence was authorized, it would force people to walk in the street instead of in the right of way on the grass. On motion by Councilman Zehner, second by Councilman Lorentz to deny Duane Parker’s request to place the fence at the curb. Motion carried by a unanimous vote of the Council present. If he chooses, Mr. Parker can return to a future meeting with a different request.

COMMITTEE REPORTS: Chief of Police Sedam summarized the monthly report, reporting that the department responded to 176 calls for service. There were 128 cases written, 30 misdemeanor arrests, 1 felony arrests, 53 citations, 20 written warnings issued, 8 dogs and 2 cats impounded. The Police and Animal Control Report for August 2006 was accepted on motion by Councilman Zehner, second by Councilman Lorentz. Motion carried by a unanimous vote of the Council present.

The Water Leak report for August 2006 was presented and it was reported that the department repaired 25 leaks (88 year to date) and installed 0 new services.

WATER PROJECT UPDATE: Mike Sturdevant provided numbers representing the percentage of work completed as follows:

Footage of pipe = 83%
Hydrants = 92%
Customer services = 66%

Mike Sturdevant is projecting that the project will be finished by first week in November with last round of paving. By the end of this week, all of the streets east of Idaho Avenue should be paved. Bodiford’s quality of the work is good; it’s just that the schedule of work has been delayed. They are in rock right now which has slowed them up. They have two crews but only 1 rock hammer. The service installation is much better as they are doing the work themselves instead of subcontracting. The whole project has lagged because Bodiford didn’t devote enough resources on the project initially.

SWIMMING POOL SIGNAGE: Chief Sedam explained that the pool needs signs posted that will state no trespassing or do not enter, to allow the police to prosecute if someone enters the pool after hours. On motion by Councilman Walker, second by Councilman Lester to allow the City Clerk to order signs for the pool. Motion carried, Councilman Zehner voting no.

FOOTHILL INC. RENEWAL: The Foothill Inc. renewal will expire in November and they have asked for a renewal of the agreement. Attorney Albers drafted a renewal and a copy was submitted to the Council for review. Councilman Walker would like to see a liability clause in the renewal, to keep the system private and that the City would not be held liable if someone on the system would get sick. Attorney Albers will make changes for the next meeting.

HANDICAP RAMPS IN THE SETBACK: Clerk Kennedy explained that the City’s ordinance involving setbacks should be modified to allow handicap ramps to be built in the setback as long as they don’t create a site restriction. Kennedy had two building permit applicants for handicap ramps that were issued with the understanding that an agreement would need to be signed. Chief Sedam researched ADA requirements on the internet and found that the City should try to make reasonable modifications for citizens. On motion by Councilwoman DeHaas, second by Councilman Zehner to have Attorney Albers amend the ordinance on setback requirements to allow for handicap ramps. Motion carried by a unanimous vote of the Council present.

APPROVAL OF AGREEMENTS FOR HANDICAP RAMPS: On motion by Councilman Houger, second by Councilman Zehner to accept the agreements for Merland Bentley and LaVon Gotzinger at 323 East North 2nd and Christine Bruegeman at 415 North Idaho, to locate a handicap ramp in the setback. Motion carried by a unanimous vote of the Council present.

ITEMS TO NOTE: A public hearing for the vacation of that area on E. South 10th Street is at the October 2, 2006 meeting.

The meeting adjourned at 9:25 P.M.
_________________________________
Terry Vanderwall - Mayor

ATTEST:
_________________________
Tonya Kennedy – City Clerk

August 21, 2006 Regular Meeting

The City Council met in regular session on August 21, 2006 at 7:30 P.M. in the Council Chambers of City Hall.

President Walker presided:

Councilmembers present:

Brian Lorentz
Georgia DeHaas
Delbert Houger
James Zehner
Wes Lester

Mayor Vanderwall absent

City employees present were Public Works Director Gortsema, Chief Sedam, Attorney Albers and Clerk Kennedy.

The meeting was called to order and the minutes of the August 7th regular meeting were approved as presented by Councilman Houger, second by Councilman Lester. Motion carried by a unanimous vote of the Council present.

PUBLIC HEARING ON THE VINEYARDS PRELIMINARY PLAT: A public hearing on The Vineyards preliminary plat was called to order. President Walker read the letter from George and Elizabeth Brown letting the Council know that they had a previous engagement and could not attend the public hearing. Hunter Edwards let the Council know that the layout of the subdivision has not changed. There are 39 lots with the frontage between approximately 75-80 feet.

Staff Presentation: Mike Sturdevant explained that the technical review committee met two times. The first meeting was May 18th during which they reviewed the packet of information and found some deficiencies. George and Hunter both attended the meeting and most of the concerns were addressed at that time. They submitted a letter back to the committee addressing those concerns, most of which will be addressed during the construction design phase. On July 25th the committee had a follow up meeting to discuss storm water. The storm water was not originally addressed at the May meeting and the committee felt flooding might occur down stream using the existing conveyance system. The developer then had to come up with a Storm Water Mitigation Plan that the City and Sate both wanted in place. The developer came back with a plan of action to have two controlled discharge points so storm water runoff wouldn’t increase any existing flow. The committee reviewed the report and found some errors that were addressed and corrected. The technical review committee felt the developer had addressed all 17 required areas of the preliminary plat and has recommended approval of the preliminary plat. A Storm Water Report was created that identified the amount of water that would run off from the subdivision. The first discharge area is the Tamarack culvert that is regulated at 1.6 cfs. The second structure is a retention basin which is designed to hold anything over the 1.6 cfs. This basically discharges into the States 24” culvert that goes under highway 95 with a discharge rate of .88 cfs. The retention basin will drain completely and will not hold water for an extended time. After the storm it will hold back flow and then release it slowly.

Councilman Lester asked where the water would go if there was more water than the basin could handle. Mike responded that it would then run down toward Highway 95.

Public Works Director Gortsema stated that the technical review committee also recommended that the drainage system is maintained by the owner for three years or until 75% build out, whichever comes first. This will give the developer an incentive to keep the dirt and silt on the property during the building phase. The developer will also need an EPA permit for storm water, due to the size of the development. Gortsema also had the water and sewer engineers currently working on City projects review the line extensions to determine the correct sizes for the system.

Councilman Walker asked about future development of the property and voiced his concerns about the system being designed based upon only a 10 year flood. He felt the mitigation system should be based on more than a 10 year flood since it’s easier to account for the modifications of a future development now rather than later. Mike Sturdevant explained that this is for Phase I and if the developer submits a Phase II then at that time the whole system would need to be re-evaluated during the process.

Written Correspondence: none

Supporters of the Application: none

Neutrals of the Application: none

Opponents of the Application: none

The hearing was closed.

Recommendation: On motion by Councilwoman DeHaas, second by Councilman Zehner to accept the Vineyards Preliminary plat as presented. Motion carried by a unanimous vote of the Council present.

The Planning and Zoning Minutes from August 17, 2006 were accepted on motion by Councilman Lorentz, second by Councilman Lester. Motion carried by a unanimous vote of the Council present.

VISITORS: Kathy Parsells asked that the alley between East South 9th and East South 10th Street would be left open. About a month ago the alley was blocked by Linda Fisher when she moved her fence and parked her car in the alley. Kathy stated that she has a gate that she would like access to. The alley is the shortest route to the renter’s house and the easiest route to hand trim her trees. Without the alley open, she can’t access the trees with a boom truck. Due to past problems, Kathy is not allowed to talk to Linda, so she went to the police department and they wrote a report and sent to Attorney Albers. Kathy also stated that the alley is the only way to access the storage shed on the Wagner’s property.

Chris Wagner stated that they have no way to access the storage shed and their property without the use of the alley. The shed is storage for a boat or full size vehicle.

Port Wagner asked why Mrs. Fisher put things in the alley. Attorney Albers responded that Linda owns part of the alley.

Attorney Albers stated that the best information the City has without a complete survey is the area marked on 10th Street. It appears that about ½ of the alley that is dedicated is being occupied in Kathy’s yard and the other ½ owned by Mrs. Fisher. The right of way line on 10th Street is accurate and two surveyors have concurred.

Councilman Walker felt the City need to take the issue under advisement and postpone discussion until the next meeting.

Charles Light, 218 East North 5th Street, asked for permission to plant trees in the right of way on the west side of 218 East North 5th Street and on the north side of East North 5th Street. On motion by Councilwoman DeHaas, second by Councilman Houger to grant Charles Light permission to plant the trees in the right of way, as requested. Motion carried by a unanimous vote of the Council present.

Jeff Kutner provided the Council with a CEDA and Ida-Lew update and thanked the Council for their support of $2000.00 to Ida-Lew. Gil Bates has been meeting with businesses and establishing contacts. CEDA has helped businesses in and close to Grangeville receive approximately $220,000.00 in loans. A public meeting will be held August 22nd at the Senior Center, at 10:00 a.m. on the telecommunication study that occurred through CEDA.

Jeff Kutner was disappointed that almost no one showed up at the County hearing on the garbage ordinance. They plan to vote next meeting on the ordinance.

COMMITTEE REPORTS: On motion by Councilman Lester, second by Councilman Zehner to approve the Library Board Minutes of July 27, 2006. Motion carried by a unanimous vote of the Council present. The Library had a successful summer reading program with an 11.6% increase in participation.

WATER PROJECT: Public Works Director Gortsema explained that most of the work left is 6” pipe and just the balance of 8”. Bodiford is caught up on services, but waiting on the bacteria test results on 6th street. The City is in receipt of several change orders for dollar amounts and contract days. Gil Walker is reviewing those and Gortsema and Mike Sturdevant have already reviewed them. They have questions and will work to get them resolved and then present them to the Council at a future meeting. As they currently stand, the changes add 39 working days to the contract which moves the completion date to about the 3rd week in October.

On motion by Councilman Lester, second by Councilman Lorentz to approve Bodiford’s pay request #10 in the amount of $213,453.17. Motion carried by a unanimous vote of the Council present.

BILLS: The bills (including Bodiford’s pay request #10) were approved and ordered paid out of their respective funds on motion by Councilman Zehner, second by Councilman Lester. Motion carried by a unanimous vote of the Council present.

Payroll Fund $ 48,588.43
General Fund $ 46,977.41
Street Fund $ 36,609.45
Library Fund $ 6,455.54
Recreation Fund $ 22,478.83
Snowhaven Fund $ 572.61
Medical Insurance Fund $ 13,161.66
Water Fund $259,837.43
Sewer Fund $ 17,468.47
Sanitation Fund $ 38,979.44

MEETING CHANGE: On motion by Councilman Lester, second by Councilman Lorentz to change the September meeting from the 4th of September to September 5th, due to Labor Day. Motion carried by a unanimous vote of the Council present.

ICCTFOA CONFERENCE: On motion by Councilman Lester, second by Councilman Houger to allow Clerk Kennedy to attend the ICCTFOA Conference September 20th – 22nd. Motion carried by a unanimous vote of the Council present.

DEPARTMENT OF COMMERCE APPLICATION: The Department of Commerce is accepting applications from those Cities under 10,000 in population that are experiencing growth. The money can only be used for planning not engineering. The City didn’t have a project planned at this time.

EXECUTIVE SESSION: On motion by Councilman Lester, second by Councilman Zehner to go into Executive Session according to Section 67-2345 (f). A roll call vote was duly taken with the following results:

Councilwoman DeHaas Yes
Councilman Houger Yes
Councilman Lorentz Yes
Councilman Lester Yes
Councilman Zehner Yes

Motion passed.

A motion was made by Councilman Lester, second by Councilman Houger to go out of Executive Session. A roll call vote was duly taken with the following results:

Councilwoman DeHaas Yes
Councilman Houger Yes
Councilman Lorentz Yes
Councilman Lester Yes
Councilman Zehner Yes

Motion passed.

On motion by Councilman Lester, second by Councilman Houger to authorize the hiring of a conflict attorney for an upcoming personnel issue. Motion carried.

ITEMS TO NOTE: The next Highway 95 Corridor Steering Committee meeting will be September 13, 2006, 9:00 a.m. at the Super 8.

The public hearing for the FY ’07 Budget is September 5th at 7:30 p.m.

The meeting adjourned at 9:30 P.M.

_________________________________
Bruce Walker - President

ATTEST:

_________________________
Tonya Kennedy – City Clerk

August 7, 2006 Regular Meeting

The City Council met in regular session on August 7, 2006 at 7:30 P.M. in the Council Chambers of City Hall.

Mayor Vanderwall presided:

Councilmembers present:

Bruce Walker
Brian Lorentz
James Zehner
Del Houger
Wes Lester

Councilmember absent:

Georgia DeHaas

City employees present were Public Works Director Gortsema, Chief Sedam, and Clerk Kennedy. Attorney Albers was absent.

The meeting was called to order and the minutes of the July 24th regular meeting was approved as presented by Councilman Zehner, second by Councilman Lorentz. Motion carried by a unanimous vote of the Council present.

VISITORS: Heather Wagenmann, 504 East North Street, was present to ask the Council to pave Boulevard Street. Heather understands that the City doesn’t pay, but wanted to know what her next step would be to have the street paved. Heather doesn’t feel the residents should have to pay to pave the street. Mayor Vanderwall stated that the City doesn’t pave the streets unless there is 100% contribution from the neighbors adjoining the street. Public Works Director Gortsema stated that he could get a quote on the paving from POE and get that number to Heather so she could discuss it with her neighbors.

John Warford was present to thank the Council for their permission to use Heritage Square for Trinity Lutheran Church’s vacation bible camp.

SIDEWALK WAIVER AND FENCE REQUEST: Bob and Linda Jensen, 711 N State, requested a sidewalk waiver on 6th Street. In order to install the sidewalk they would need to cut the tree roots which could possibly kill the tree. Linda also asked permission to place a cedar privacy fence closer than 50’ to the corner. The existing tree already restricts the line of vision and the fence wouldn’t cause any additional restrictions. On motion by Councilman Lorentz, second by Councilman Lester to grant an indefinite sidewalk waiver to Bob and Linda Jensen on 6th Street because installing the sidewalk would kill their tree. Motion carried by a unanimous vote of the Council present. Councilman Lester made a motion, second by Councilman Zehner to grant Bob and Linda Jensen permission to start their six foot privacy fence 35’ from their property line on State Street and go east to their property line on 6th street. Motion carried by a unanimous vote of the Council present.

COMMITTEE REPORTS: Chief of Police Sedam summarized the monthly report, reporting that the department responded to 216 calls for service. There were 133 cases written, 41 misdemeanor arrests, 4 felony arrests, 61 citations, 18 written warnings issued, 6 dogs and 3 cats impounded. The Police and Animal Control Report for July 2006 was accepted on motion by Councilman Lester, second by Councilman Houger. Motion carried by a unanimous vote of the Council present.

The Water Leak report for July 2006 was presented and it was reported that the department repaired 15 leaks (63 year to date) and installed 3 new services.

WATER PROJECT UPDATE: Mike Sturdevant provided numbers representing the percentage of work completed as follows:

Footage of pipe = 75%
Hydrants = 88%
Customer services = 57%

The second crew from Bodiford arrived last week and started laying pipe from the High Zone Tank. Bodiford will not meet their August completion date; however they also haven’t adjusted their time schedule for the extra work the City has requested. Public Works Director Gortsema explained that they plan to submit a time schedule change.

2006-07 FISCAL YEAR TENTATIVE BUDGET: On motion by Councilman Walker, second by Councilman Lester to adopt the 06-07 Tentative Budget and to authorize the publication of the notice of hearing on the budget. Motion carried by a unanimous vote of the Council present.

CONFLICT ATTORNEY: Due to Attorney Albers having a conflict of interest on an upcoming legal issue, the City needed to authorize the hiring of a conflict attorney. Councilman Walker stated that he has a concern about who the City hires and what the attorney is hired for. On motion by Councilman Walker, second by Councilman Houger to hire a conflict attorney for the one meeting the City needs him for. Motion carried by a unanimous vote of the Council present.

DON HOUGARDY CONDITIONAL USE: Clerk Kennedy explained that a conditional use was granted to Don Hougardy in 1989. The conditional use was granted solely to Mr. Hougardy to operate his accounting office at 204 South Boulevard. The business is now Bledsoe, Hougardy & Strausser. Attorney Albers had told the business last year as long as Don Hougardy maintains an ownership interest in the business they could continue to operate the business at their current location.

Councilman Lester made a motion, second by Councilman Zehner to have Attorney Albers draw up a new conditional use agreement to put in the name of Bledsoe, Hougardy & Strausser located at 204 South Boulevard and to give them a two year conditional use to run their CPA business out of the premise, to be reviewed at the expiration. Councilman Houger stated that if the business wanted to remain at the location after it expires, they would need to come back to the City Council. Councilman Lester felt an accounting business is the perfect business for that type of neighborhood since there isn’t much traffic. Motion carried by a unanimous vote of the Council present.

ITEMS TO NOTE: The Council received copies of the 3rd Quarter Budget Reports.

The meeting adjourned at 8:10 P.M.

_________________________________
Terry Vanderwall - Mayor

ATTEST:
_________________________
Tonya Kennedy – City Clerk

July 10, 2006 Regular Meeting

The City Council met in regular session on July 10, 2006 at 7:30 P.M. in the Council Chambers of City Hall.

Mayor Vanderwall presided:

Councilmembers present:

Bruce Walker
Brian Lorentz
James Zehner
Del Houger
Wes Lester

Councilmember absent:

Georgia DeHaas

City employees present were Public Works Director Gortsema, Chief Sedam, and Clerk Kennedy. Attorney Albers was absent.

The meeting was called to order and the minutes of the June 19th regular meeting and June 27th special meeting were approved as presented by Councilman Zehner, second by Councilman Lester. Motion carried by a unanimous vote of the Council present.

VISITORS: Gil Bates, the new Economic Development Specialist was present to introduce himself as the new IDA-LEW director. Jeff Kutner requested that the City contribute toward IDA-LEW in the next fiscal year in the amount of $3,000.00. IDA-LEW pays for travel and office expenses and these donations help offset costs. Greg Johnson is the new chairman and Jeff is the treasurer.

SIDEWALK WAIVER: Mike Connolley, 420 Junction Street, requested a sidewalk waiver on 4th Street. Councilman Lester stated there are no sidewalks on 4th Street on the south side, all the way to Idaho Avenue. He has a sidewalk on Junction in front of his house. On motion by Councilman Lester, second by Councilman Zehner to grant an indefinite sidewalk waiver to Mike Connolley at 420 Junction Street for 4th Street. Motion carried, Councilman Walker and Houger voting no.

Mike Key explained that he is starting to build a new house on the South side of his property at 703 North Idaho. He felt there is not room to install a sidewalk on 6th Street and he isn’t doing any work on the North side of his property so he didn’t want to put in a sidewalk on Cunningham. On Idaho Avenue he plans to install a sidewalk from 6th Street to the driveway, which is about 80 feet but would like a waiver for the driveway down to Cunningham. Cunningham Street and Idaho Avenue have a ditch, so there would be quite a bit of work needed to install sidewalks. The culvert is rusted along Idaho Avenue and he would like the City to work with him to see what needs to be done. His lot is made up of three parcels for a total size of 230’ x 180’. Councilman Houger stated that if a sidewalk was installed only in front of the house, then people could not continue north without crossing into the street to walk. Councilman Lester stated that he didn't feel sidewalks were necessary on 6th street, but most properties to the North and South on Idaho have sidewalks, and most of the people have sidewalks on the South side of Cunningham Street. Councilmen Walker and Zehner both agree that sidewalks on 6th Street are not really practical. On motion by Councilman Walker, second by Councilman Zehner to approve Mike Key’s request for no sidewalks on 6th Street. Motion carried by a unanimous vote of the Council present.

On motion by Councilman Lester, second by Councilman Walker that Mike Key install a sidewalk from 6th Street to the driveway on Idaho Avenue, after the City decides what to do with the culvert, within a year. Then within two years, a sidewalk needs to be installed from the driveway on Idaho Avenue to Cunningham Street and along Cunningham Street. Motion carried by a unanimous vote of the Council present.

Jan Robinson felt the Iron Man is a wonderful piece of art. She didn’t feel that the iron man represents any single type of individual or occupation such as logger, farmer or anything. It is currently placed on the ASCS lot and is visible from one direction only. Jan would like to see him occupy a part of the Eimers-Soltman Park by the Chamber Office. She has talked to some of the Chamber personnel and officers and some are in agreement and some are not. Councilman Lester had contacted USDA, Ken Carey. Mr. Carey explained that they would like to move it out away from the building but they weren’t sure where the State right of way is. Mr. Carey had talked to Mrs. Tacke and they feel that the iron man is more a farmer and wanted it represented as a farmer at the USDA building rather than in the park. They have been looking at the property and have found a spot on the edge of the property by the ditch. When it is moved, Avista is willing to provide illumination so it can be seen at night.

COMMITTEE REPORTS: Chief of Police Sedam summarized the monthly report, reporting that the department responded to 212 calls for service. There were 148 cases written, 39 misdemeanor arrests, 3 felony arrests, 60 citations, 21 written warnings issued, 6 dogs and 3 cats impounded. The Police and Animal Control Report for June 2006 was accepted on motion by Councilman Walker, second by Councilman Lester. Motion carried by a unanimous vote of the Council present.

The Water Leak report for June 2006 was presented and it was reported that the department repaired 9 leaks (48 year to date) and installed no new service.

WATER PROJECT UPDATE: Mike Sturdevant provided numbers representing the percentage of work completed as follows:

Footage of pipe = 69%
Hydrants = 82%
Customer services = 47%

ARCHERY RANGE AGREEMENT: On motion by Councilman Lorentz, second by Councilman Lester to authorize Mayor and Clerk to sign the Archery Range Agreement. Motion carried by a unanimous vote of the Council present.

HERITAGE SQUARE FOR BLOOD DRIVE: On motion by Councilman Zehner, second by Councilman Houger to approve the use of Heritage Square for the blood drive on September 14, 2006. Motion carried by a unanimous vote of the Council present.

RESTROOMS AT HERITAGE SQUARE: On motion by Councilman Walker, second by Councilman Lorentz to pay for one month of restrooms at Heritage Square. Motion carried by a unanimous vote of the Council present. The Chamber and the Merchants will each pay for a month so the restrooms can be at Heritage Square for three months.

LIBRARY BOARD APPOINTMENT: On motion by Councilman Houger, second by Councilman Lester to approve Mayor’s appointment of Judy Wayenberg to the Library board for a term expiring January 1, 2011. Motion carried by a unanimous vote of the Council present.

WATER AND SEWER AT THE AIRPORT: Public Works Director Gortsema had visited with Jon Stroop at the County after the County put in new taxi ways. They had both felt that the County should put in water and sewer mains at the rear of where the buildings would be. Jon is now gone and Gortsema doesn’t know if anything else has occurred at the County level. Hopefully the County engineers could develop something, forward it to the City for approval and then DEQ for approval of an extension of City utilities. Gortsema doesn’t like the possibilities of all the extensions running to the different properties if mains aren’t installed. The County is basically subdividing properties but because they are doing long term leases they aren’t actually selling lots. Gil Bates informed the Council that the Airport Advisory Committee meets and they have a master plan. He will bring up the concern at the next committee meeting. After discussion, the Council felt a letter needed to be sent to the County and should also indicate the associated fees. Councilman Lester made a motion, second by Councilman Zehner to have the Public Works Director and City Attorney draft a letter to the County about the issues at the airport on water and sewer. Motion carried by a unanimous vote of the Council present.

PERSONNEL COMMITTEE: The Personnel Committee met with employee representatives on handbook changes and made the following recommendations to the requests.

1. Add 30 days vacation after 30 years of employment. Recommendation: Leave as is.

2. Change to 23 days of vacation after 23 years to eliminate the 5-year gap like we did
with 18 days after 18 years. This eliminated the 5-year gap between 15 and 20 years. Recommendation: This was withdrawn by the staff.

3. Some employees would like to see the comp time bank raised to allow up to 80 hours to be saved. Reason given was to have this in reserve for emergencies where all sick leave may be exhausted. Recommendation: Leave as is.

4. Raise travel reimbursement to Idaho State Rate for training and other City business. Recommendation: That it be reviewed annually and changed to the State rate 44.5 to take effect at the beginning of the fiscal year.

5. Clarification of time off. If over a holiday period, the Mayor and Council decide to allow the employees to leave early for the holiday at hand, should the employees that may be on vacation, home sick, or unable to leave work at this time, be allowed the same amount of time off at a later date? We always appreciate the act of generosity when it is given to us, but it is unclear how to handle this to be fair to all employees. Recommendation: An employee must be at work to receive the time off. Those not at work due to vacation, sick or unable to leave will not benefit from the time off.

6. Request to add Columbus Day as a holiday. Recommendation: Leave as is.

On motion by Councilman Walker, second by Councilman Lester to accept the committee recommendations on all items as shown above. Motion carried by a unanimous vote of the Council present.

KASCHMITTER SUBDIVISION: On motion by Councilman Walker, second by Councilman Lorentz to approve the 2006 Amended Kaschmitter Subdivision, pending the receipt of all required signatures. Motion carried by a unanimous vote of the Council present.

ITEMS TO NOTE: The budget workshops will start at 6:00 p.m. on July 17th, 18th and 20th at City Hall.

The meeting adjourned at 8:30 P.M.

_________________________________
Terry Vanderwall - Mayor

ATTEST:
_________________________
Tonya Kennedy – City Clerk